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Revolutionizing Finance Analysis + Reporting at High Speed With Alteryx and Tableau


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Join this session to discover how Siemens automated their data preparation and load process with Alteryx for their entire Operating Company Smart Infrastructure. This session also explores how Siemens saves significant time in preparing their data for productivity reporting. Discover how data literate, non-IT professionals can get faster reports and implement a fully-integrated data prep + load process for a large and complex corporate financial data model in a code-free, fast, and agile way.

Jon Cajacob, Project Manager, Data & Analytics in Finance - Siemens
Tony Adam, Global Business Improvement Manager - Siemens

Published in: Data & Analytics
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Revolutionizing Finance Analysis + Reporting at High Speed With Alteryx and Tableau

  2. 2. Unrestricted © Siemens 2019 2019-10-17Page 2 With Alteryx, I can surprise people by quickly showing them insights from their data that have been hidden before… TONY ADAM When I use Alteryx, I feel empowered to deal with the vast amounts of data in our company… A L T E R Y X U S E R S I N C E 2 0 1 7
  3. 3. Unrestricted © Siemens 2019 2019-10-17Page 3 With Alteryx, I can solve complex data problems at high speed… JON CAJACOB When I use Alteryx, I feel unburdened as I can automate almost any data-related task… A L T E R Y X U S E R S I N C E 2 0 1 8
  4. 4. Unrestricted © Siemens 2019 2019-10-17Page 4 Siemens AG Gas and Power Smart Infrastructure Digital Industries Operating Companies Strategic Companies Service Companies Financial Services Global Business Services Real Estate Services Mobility
  5. 5. Unrestricted © Siemens 2019 2019-10-17Page 5 REVOLUTIONIZING FINANCE ANALYSIS + REPORTING Siemens Smart Infrastructure FINANCE ANALYSIS + REPORTING
  6. 6. Unrestricted © Siemens 2019 2019-10-17Page 6 Finance Analysis & Reporting with Tableau for Controllers and Management (1/2) Extract Transform & enrich Load to Tableau Server Full automation via Alteryx Server Corporate finance data Random data Tableau Server Other data (market, productivity)
  7. 7. Unrestricted © Siemens 2019 2019-10-17Page 7 Finance Analysis & Reporting with Tableau for Controllers and Management (2/2) Providing access to standardized data for other analysts who can create analytical content themselves Automating finance analysis with e.g. pre- calculated KPIs Availability of current data in particular during the monthly closing process A portfolio of interactive and easy-to-use dashboards for both analysts and executives … and more. A platform that enables:
  8. 8. Unrestricted © Siemens 2019 2019-10-17Page 8 Tangible Operating Benefits for Finance Insights ↑ Risk ↓Velocity ↑ Manual efforts ↓ Excel databases … … model risk … unsatisfying & static outputs Changing the way we work in finance
  9. 9. Unrestricted © Siemens 2019 2019-10-17Page 9 Implementation at High Speed Requirement formulation Implementation in ‘traditional’ setup in cooperation with technical experts Implementation in self-service setup Assign to technical experts Implement … Test Requirement not completely / correctly implemented Requirement formulation Implement & test … Stepwise … → Continuous → Frequent & fast delivery of incremental results
  10. 10. Unrestricted © Siemens 2019 2019-10-17Page 10 Managing Alteryx Workflows and Tableau Dashboards Local machine Publish workflow to Gallery Connect with data source Publish Tableau Workbook Extract Publish as .hyper data extract Alteryx Designer Tableau Desktop
  11. 11. Unrestricted © Siemens 2019 2019-10-17Page 11 Data Preparation in Alteryx Current month data only All (3 fiscal years) Data Preparation Enrich → Preparing a fresh and frontend-friendly data model Join Current & Rest Pre-Calculate Make Process Robust Output & Load 2h
  12. 12. Unrestricted © Siemens 2019 2019-10-17Page 12 Standard Data instead of (only) Standard Dashboards Prepared data for entire Operating Company Tableau Site of Business Unit A Filter Tableau Site of Business Unit B (…) Data Analyst Business Unit A Data Analyst Business Unit B (…) (…) BU A BU B
  13. 13. Unrestricted © Siemens 2019 2019-10-17Page 13 In this use-case, we use Alteryx to prepare a fresh and frontend-friendly data model for analysis + reporting in Tableau. The solution increases velocity & data insights, reduces operational risk & manual efforts and changes the way we work in Finance. The Alteryx workflows are fully automated via Alteryx Server and Scheduling. Due to the ease of use of Alteryx, the entire implementation and management of the solution is done in a self-service setup. This allows to move fast and in an agile way. REVOLUTIONIZING FINANCE ANALYSIS + REPORTING THREE KEY POINTS Alteryx allows to move forward fast in D&A projects due to self- service capabilities Integrating and having control over the end-to-end data process (prep. + frontend) adds great value Alteryx is comparably easy to use and does not require expert technical knowledge 1 2 3
  14. 14. Unrestricted © Siemens 2019 2019-10-17Page 14 REPORTING AT HIGH SPEED WITH ALTERYX AND TABLEAU Siemens Gas and Power PRODUCTIVITY REPORTING
  15. 15. Unrestricted © Siemens 2019 2019-10-17Page 15 Profit Bridge Productivity to close Profit Gap
  16. 16. Unrestricted © Siemens 2019 2019-10-17Page 16 PUMA Siemens wide Tracking Tool for Productivity is an abbreviation for: roductivity msatzsteigerung „sales stimulation“ aterial (contribution to net income) sset improvement
  17. 17. Unrestricted © Siemens 2019 2019-10-17Page 17 Productivity action - Degrees of Implementation Transparency of implementation DI 3 DI 4 DI 5 Implementation Concrete implementation plan elaborated Action completely implemented Action shows first-time financial impact DI 1 Goal Clear goal defined DI 2 Idea Action idea generated and potential impact estimated
  18. 18. Unrestricted © Siemens 2019 2019-10-17Page 18 Productivity Reporting Visualization Development Kicked off in FY16 with quarterly Productivity reporting in PowerPoint with ThinkCell Transition to monthly reporting in Tableau in FY17 … to evolutionary development of Tableau views with two updates per week
  19. 19. Unrestricted © Siemens 2019 2019-10-17Page 19 (…)
  20. 20. Unrestricted © Siemens 2019 2019-10-17Page 20 (…)
  21. 21. Unrestricted © Siemens 2019 2019-10-17Page 21 Productivity Reporting in Tableau Data structure requirements 8 Dashboards with 3 different data sources / extracts due to data structure Standard dashboards: One row per action, only latest status Change in Forecast: One row per action, full monthly action history, delta to previous month
  22. 22. Unrestricted © Siemens 2019 2019-10-17Page 22 Productivity Reporting in Tableau Data structure requirements DI Ramp up: One row per action and per DI → 4 rows Monthly history of actions Development of action through DI states transparent Action ID DI Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 123456 2 12,500 12,500 123456 3 12,500 12,500 12,500 123456 4 12,500 12,500 10,000 7,500 5,000 2,500 123456 5 2,500 5,000 7,500 10,000 12,500 Action ID DI Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 123456 2,500 2,500 2,500 2,500 2,500
  23. 23. Unrestricted © Siemens 2019 2019-10-17Page 23 Process before automation 2 updates weekly / ~2-4h each • Many manual steps and files to handle • Use of at least 3 tools (PUMA, Excel + VBA, Tableau) • Slow running and hard to maintain VBA macros (~3000 lines of code) • Updates twice per week due to high effort • Difficult to hand over to another person • Errors due to manual steps Manual data preparation process for Tableau updates
  24. 24. Unrestricted © Siemens 2019 2019-10-17Page 24 Automated updates every 3h at 5 min workflow runtime History, targets, etc. (additional information) PUMA data Siemens Alteryx Server Automated data processing (every 3h) Workflow creation Publish Tableau data extracts User access to dashboards and data extracts for additional reporting PUMA Connect Cloud File Share Dashboard creation .tde .hyper Siemens Tableau Server
  25. 25. Unrestricted © Siemens 2019 2019-10-17Page 25 Benefits User benefits • Increased update frequency • Turned dashboards from reporting to working tool Reporting creation benefits • Data preparation effort reduced from 4-8h hours per week to zero manual effort • Much easier maintenance of Alteryx workflows compared to VBA code • Scalable solution for whole Siemens organization
  26. 26. Unrestricted © Siemens 2019 2019-10-17Page 26 Alteryx workflow details PUMA Connect Output "Actions":[{"ActionId":145684,"OrganizationId":60595,"Title":"1541374-Deblading tool for compressor rotor SGT- 600","ActionResponsible":"Z000M3XY","ImplementationResponsible":null,"ActionType":"CostRedu cing","IsOneTimeImpact":false,"LeverId":4,"DiLevel":4,"LastChange":"2018-11- 26T12:42:13.963+01:00","Modifiedby":"Z000M5CU","NextDiDate":"2019-10- 01T00:00:00+02:00","Di5Date":"2019-10- 01T00:00:00+02:00","OriginActionCurrency":"SEK","Status":"OnGoing","ConsolidationLevel":"No Consolidation","IsOverdue":false,"Attachment":false,"Description":"The new tool gives less deblading time and also less damage blades.n","AdditionalRemark":".","ExplanationOfImpactCalculation":"Two cases is valid: LTA evaluation and change of rotornLTA: Less time at site appr. 2 mandays per inspection FY016 est. 5 insp, FY017 est. 6 (saving appr. 180kSEK)nChange of rotor: Savings due to less damage blades appr. 4 machines per year and 575kSEK savings per machine = … • No direct data base access due to data security and user handling reasons • REST API with multiple endpoints for meta data provides nested JSON output • Data format (string):
  27. 27. Unrestricted © Siemens 2019 2019-10-17Page 27 JSON Parsing with Alteryx
  28. 28. Unrestricted © Siemens 2019 2019-10-17Page 28 Download and parse actions Download and parse meta data Join actions & meta data “Untangle” annual & monthly savings “Untangle” DI dates “Untangle” filters Join untangled data Calculate quality checks Adjust DI dates Export
  29. 29. Unrestricted © Siemens 2019 2019-10-17Page 29 Publish to Tableau Server Tool Publish workflow results directly to Tableau Server Adjust tool for specific security architecture of Siemens Tableau Server (“Tableau Assist” for authentication) Share extracts with colleagues to base reporting on consistent numbers for further SS BI in Tableau
  30. 30. Unrestricted © Siemens 2019 2019-10-17Page 30 Alteryx in Siemens Actual status: • Siemens Alteryx Server for more than a year • Data connections to most relevant data sources established (SAP HANA data lake) • Siemens Alteryx community with 630+ members and high growth (mostly non IT) • Existing Siemens Tableau Server as preferred visualization platform Use of Alteryx was driven out of the business – Central IT support is catching up
  31. 31. Unrestricted © Siemens 2019 2019-10-17Page 31 Siemens Alteryx Gallery & Community Alteryx Server & Siemens Alteryx Gallery • Driving the value through scheduling and automation of workflows • Enabling easy sharing of workflows • Enabling non-license holders to run workflows Success factors Governance • IT infrastructure and data governance Education • Training on tools and how to work with data in a new way Siemens Alteryx Community • Microsoft Yammer collaboration platform • Communication and sharing of success stories • Support on Siemens specific Alteryx topics and sharing best practices
  32. 32. Unrestricted © Siemens 2019 2019-10-17Page 32 Use of the powerful combination of Alteryx Server and Tableau REPORTING AT HIGH SPEED WITH ALTERYX AND TABLEAU THREE KEY POINTS Significant time savings through Alteryx automation capabilities Continuous transparency drives a data culture Building an analytics eco system 1 2 3
  33. 33. Unrestricted © Siemens 2019 2019-10-17Page 33 +41 79 264 29 46 JON CAJACOB +49 174 33 14 704 TONY ADAM THANK YOU
  34. 34. Unrestricted © Siemens 2019 2019-10-17Page 34 COMPLETE SESSION SURVEYS ATTENTION We want your feedback! Be sure to complete session surveys within the mobile app after this session. Surveys are anonymous, and we rely on your opinion for improvement