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Applying Your Way To Success: Grants and Best Practice Awards


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Ellie Kim

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Applying Your Way To Success: Grants and Best Practice Awards

  1. 1. Applying Your Way To Success:Grants and Best Practice Awards Ellie Kim Alliance to Save Energy
  2. 2. Outline• Types of grants/applications: – Campus Grants (e.g.- TGIF) – Best Practice Award Applications – Outside grants (city, campus, private, non-profit, etc.); not covered here.
  3. 3. General Tips• Pay attention to the application questions• What makes your project worth funding? – Unique attributes – Metrics (students reached, energy savings, etc.) – Bigger picture/theme?• Explain the Alliance to Save Energy/Green Campus Program (elevator speech)• Good writing!
  4. 4. General Tips (cont.)• Resources – MLA/AP writing – Active voice! – Campus lead – Previous applications/Past funded projects – Stakeholders? (advice on how to apply)• Let’s talk campus-specific grants!
  5. 5. Writing a Successful Grant Proposal Kimberly Lam UC Berkeley
  6. 6. Case Study“End the Cycle: Sustainable Laundry Campaign”
  7. 7. Project Overview• Pre- and post-surveys• Static cling stickers for machines• Laundry Tips posters• Outreach: tabling and giveaways• All residential halls and student family housing
  8. 8. Type of Grant:• TGIF – The Green Initiative Fund• $250,000 each year ($5/semester/student fee)• Student, faculty, staff submit project proposals• In 2010, awarded 14 projects: education, retrofits, metering, compost & waste, energy• “End the Cycle” - $3,100
  9. 9. Application Process1. Abstract2. Grant Proposal3. Notification4. Project Updates
  10. 10. Abstract• Give basic idea of project: – Goals – Target audience & participants – Project components – Estimated itemized costs – Entities we will be working with• 1 page: brief and to the point!• Reused some of Abstract in Final Application
  11. 11. Grant Proposal1. Project Description2. Project Approvals3. Metrics and Measurability4. Project Team5. Project Education, Outreach & Publicity Plan6. Budget7. Project Timeline8. Appendix (Optional)
  12. 12. Grant Proposal1. Project Description Background info about GCP Statistics about practices w/o proposed project – shows potential for outreach, savings
  13. 13. Grant Proposal1. Project Description, cont. Basic goals of project - Include pre-survey data to show goals are attainable - Behavioral change goals: carried past college  INclude
  14. 14. Grant Proposal, cont.2. Process for implementing your project – key components and steps.Design, print product/program Static-cling machine stickersPublicity & Outreach: Laundry Tips posters Tabling Pre- and post-surveys Raffles, giveaways
  15. 15. Grant Proposal, cont.3. Which aspects of campus sustainability will this address? Benefits to campus community?Be specific: Which project components will address which sustainability aspects?
  16. 16. Grant Proposal, cont.4. Does project tie into broader campus sustainability initiatives? How?Look up your campus’ specific sustainability initiatives or Climate Action Plan
  17. 17. Project Approvals5. Approval required from entity on or off campus? Specific names and departments Don’t forget: campus officials, private manufacturers, etc. “This project requires approval from Jeff Urdahl, Campus Director of Housing Operations Maintenance and Environment. Additionally, the static-cling sticker component of this project requires approval from the entity overseeing the washing machines in the campus residential halls and family student housing – WEB Laundry Services…”
  18. 18. Metrics & Measurability6. Quantifiable sustainability impacts? Cost savings to campus? Used campus-specific data Calculate potential metrics and savings
  19. 19. Metrics & Measurability, cont.7. How to measure impacts of project? Metering data available?  Electricity, natural gas, water If not:  Calculate based on pre- and post-surveys
  20. 20. Project Team• Project managers - contact info, relevant experience• Student involvement• Other stakeholders or organizations
  21. 21. Education, Outreach & Publicity Plan• Plan for publicizing: • How will you update campus about project progress? (newsletters, forums, meetings)• Outreach Goals: – What proportion of campus community, and by what means? “We hope to reach 1,000 students living in the residential halls directly through surveys and tabling in the Dining Commons, and 75% of the student population living in both the residential halls as well as family student housing, indirectly through our Sustainable Laundry Tips posters, static-cling stickers, etc…”
  22. 22. Budget• Equipment and construction costs• Publicity and communication• Personnel and wages• General Supplies and other• Over-estimate costs to be safe!
  23. 23. Budget
  24. 24. Project Timeline
  25. 25. Appendix• Provides credibility, shows you did your research and calculations• Include items referenced in applicationCalculationsExplanationsPhotos and diagramsExample designs
  26. 26. Grant Writing Tips• Thorough Background Research – Is this a NEW project? No similar existing projects? – Approvals – is this project even feasible?• Clear, Comprehensive Calculations – Specific to your building’s machine models, etc. – Footnotes for sources – Include formulas used
  27. 27. Grant Writing Tips, cont.• Show connections between campus sustainability needs and your project goals• “Name-drop” relevant departments, organizations, to show who you have contacted already to ensure project success• Include photos and calculations (hard metrics, savings to campus)• Edits from team for grammar and clarity
  28. 28. Grant Writing Tips, cont.• How much have previous projects been awarded?• Start research early• Follow up after submitting – If you run into surprises, still have time to edit project plans• Follow up after submitting
  29. 29. Thank You! Questions? Kimberly Lam UC Berkeley
  30. 30. Best Practice Awards• What are the Best Practice Awards? – Part of the CA Higher Ed Sustainability Conference (June/July- we hold the EOY in conjunction)
  31. 31. Best Practice Awards• Case Study Example:• West Los Angeles College – Green Campus Program (2010 Best Practice Award in Student Energy Efficiency) The West Los Angeles College Green Campus Program initiated a wide-reaching educational campaign to engage student, faculty, and staff in an effort to conserve energy and water at home and on campus. Through this effort, interns have developed mock energy bills to display campus energy consumption and energy cost data. This information is being displayed on two large banners in high- traffic areas on campus. Interns have also posted 500 stickers on light switches to encourage people to turn off unused lights. Lastly, interns have posted 100 fliers in campus lavatories; each flier contains tips on how to conserve water and energy. The West LA College Green Campus Program is the first California Community College winner in this category.
  32. 32. Best Practice Awards• ELIGIBILITY• Applications may only be submitted by CCC, CSU, or UC faculty, students, and staff. Applications submitted by outside parties will not be considered.• Projects that have previously won best practice awards are ineligible.• Projects implemented at any point over the last five years (1/1/2005 – present) will be considered.
  33. 33. Best Practice Awards• Project Category (dependent questions)• Project Information – Name/location/cost – Estimated energy savings – Description – Relevancy to BP Program – Integration (aka stakeholders)• Dependent Questions
  34. 34. Best Practice Awards• II. PROJECT CATEGORY- see attached category descriptions•• NEW CONSTRUCTION• ___ Best Overall Sustainable Design• ___ HVAC Design/Retrofit• ___ Lighting Design/Retrofit•• SUSTAINABLE OPERATIONS• ___ Water Efficiency/Site Water Quality• ___ Innovative Waste Reduction• _X__ Student Energy Efficiency• ___ Student Sustainability Program
  35. 35. Best Practice Awards• A. GENERAL QUESTIONS• Project/practice name: Educational Outreach Campaign• Project/practice location: West Los Angeles College Campus• Implementation cost: cost of printing materials? $600• Estimated annual energy savings (as applicable):• 75 Watt bulb x 1 hr/day x 365 days/year x 1 kWh/1000 Watts= 27.4 kWh/year per person• 273,750 kWh potential energy savings annually• Estimated annual energy cost savings (as applicable - please state assumptions for electricity and gas rates): 273,750 kwh x $0.08 = $21,900
  36. 36. Best Practice Awards• Description- Provide a detailed narrative describing the project or practice. – What is this project? (Components) – Basics of what it’s designed to do – Name drop metrics/unique descriptive details in the description – Actually better if more concise (basic mechanics)
  37. 37. Best Practice Awards• Relevancy to the Best Practices program- Describe the features of the project/practice that qualify it as a best practice of potential interest to other campuses (eg. replicability). – REPLICABILITY! – Uniqueness: reach, first ever, unfulfilled niche, etc. – Bigger picture (overall theme/impact)
  38. 38. Best Practice Awards• Design integration- If appropriate, describe the ways in which this project/practice incorporated multiple disciplines and/or stakeholders into the design process. Describe how collaboration produced sustainable solutions or improved the project’s performance. – STAKEHOLDERS!!! (name drop org’s, titles, etc.) – Support, impact on project
  39. 39. Best Practice Awards• Student Sustainability Award & Student Energy Efficiency, if applicable:• Describe project results, other than energy savings, that demonstrate its impact on your campus. – Wrap up, larger theme not related to energy savings – Usually outreach numbers, education, etc.
  40. 40. Best Practice Awards• Submitting – Respect the deadline – Involve your campus lead in the editing process – Usually uploaded to ProjectSpaces• Other tips: – Pick a good project and know how to sell it!
  41. 41. Thank You! Questions? Ellie Kim Alliance to Save Energy