Green Campus Game Show
Your Hosts: Ellie Kim and Jenn Alvarez
Question 1


Name at least two GC documents that are due
 on the first of the month

• Expense reports
• Metrics Tracking ...
Question 2


What two documents need to be emailed & uploaded
 to ProjectSpaces when conducting a weekly
 meeting (before ...
Question 3


What are 2 important reasons to complete your
 TIMESHEET by 4:30 PM every other Friday?

• To get paid on tim...
Question 4


Name at least two types of logos that must be
 included on ALL marketing materials.

• Green Campus Program l...
Question 5


Name at least 3 major Green Campus goals
• Green workforce development
• Realize measurable energy savings
• ...
Question 6
    Name at least 5 of the participating Green
    Campuses (abbreviations acceptable):
•    Humboldt State
   ...
Question 7


What is the best method for spending your
 Intern Implementation Budget

• VISA Buxx card
Question 8


Name two reasons why we use ProjectSpaces

• Contact information
• Store campus documents
Question 9


Name at least 3 things your campus newsletter
 must include

•   Metrics table
•   Alliance and Green Campus ...
Question 10


What two roles need to be filled at every
 meeting?

• Facilitator
• Note-taker
Question 11


If you have a general question about the Green
   Campus program what is the first resource you
   should co...
Question 12 - 14


What is the maximum number of hours you can work
  per day?
• 7.5 hours
Per week?
• 37 hours
Per two we...
Question 15


The cost savings of a project is an example of
  what type of metric, hard or soft?

• Hard metrics
Question 16


Name at least three categories of awards Green
  Campus gives out at the End of Year meeting?
•   Outstandin...
Question 17


How many indiscretions will lead to an
 automatic probation?

• 2
Question 18


Name at least 2 email no-no’s?

• Writing an email when angry or annoyed
• Using sarcasm in emails
• Assumin...
BONUS CHAMPIONSHIP
     QUESTION

What are 5 good/bad elements in the example
 Scope of Work (SOW)?

Identify good with G,...
PROJECT/ PROGRAM          TASKS                           DATE/ TIMING   ROLES & RESOURCES                    SUCCESS INDI...
Answers

Good:

A, C, E, F, H

Bad:

B, D, G, I, J
GC Requirements

Name at least two GC documents that are due
on the first of the month
ONGOING Due Dates                  ...
Communications

• Name at least two e-mail no no’s:
  – Writing e-mails when angry or annoyed
  – Assuming people read e-m...
Team Roles/Structure
• What two roles need to be filled at every meeting?
  – Facilitator, note-taker
Team Roles & Structure

• What two documents need to be e-mailed and uploaded to
  ProjectSpaces when conducting a weekly ...
Timesheets

• What is the maximum number of hours you can work per day? Per
  week? Per two-week?
   – 7.5, 37, and 74 hou...
Program Structure
• Name at least two types of logos that must be included on all
  marketing materials?
   – GC logo, All...
Program Structure

Name at least 5 of the participating Green Campuses
  (abbreviations acceptable)

                     ...
General Procedures
• If you have a general question about the Green Campus
  program what is the first resource you should...
Awards
• Name at least three categories for awards Green
  Campus gives out at the End of Year Meeting:

  – Outstanding T...
Probationary Protocol

How many indiscretions will lead to an automatic
  probation?
   –2
Indiscretion = failure to meet ...
Project Planning

Name at least 3 of the Green Campus Goals:
•   Supporting green workforce development through training, ...
Budgets & Treasurer Procedures


 What is the best method for spending your
 Campus Budget?

 - VISA Buxx card
Documenting Green Campus Activity

Name two reasons why we use ProjectSpaces
           Documents                    Conta...
Creating Effective Newsletters

Name at least 3 things your campus newsletter must include
• Metrics table
• Alliance & GC...
Measuring Program Progress

The cost savings of a project is an example of what type of
  metric, hard or soft?
- Hard met...
Scope of Works (The Good)

A. Reduce energy use in X & Y residence halls through a month-long
    energy competition (Spec...
Scope of Works
        (the bad AND the ugly)

• B. Ask the energy manager if campus energy went down
  during our competi...
Picking Projects

• What are some sample projects that would
  meet these 3 goals?
  – Measurable energy savings, green wo...
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Green Campus Game Show

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From the 2010 Alliance to Save Energy Green Campus Energy Efficiency Summit – Greening the Campus, Building the Workforce

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Green Campus Game Show

  1. 1. Green Campus Game Show Your Hosts: Ellie Kim and Jenn Alvarez
  2. 2. Question 1 Name at least two GC documents that are due on the first of the month • Expense reports • Metrics Tracking sheet • Newsletter (GC-U)
  3. 3. Question 2 What two documents need to be emailed & uploaded to ProjectSpaces when conducting a weekly meeting (before and after, respectively)? • Meeting agenda • Meeting notes
  4. 4. Question 3 What are 2 important reasons to complete your TIMESHEET by 4:30 PM every other Friday? • To get paid on time =) • It causes extra hassle for Finance to process retroactive timesheets
  5. 5. Question 4 Name at least two types of logos that must be included on ALL marketing materials. • Green Campus Program logo • Alliance logo • Funder logos – PG&E, SCE, and Sempra Energy (GC-U)
  6. 6. Question 5 Name at least 3 major Green Campus goals • Green workforce development • Realize measurable energy savings • Raise awareness • Institutionalize policy (GC-U) • Create effective & lasting partnerships (GC-U)
  7. 7. Question 6 Name at least 5 of the participating Green Campuses (abbreviations acceptable): • Humboldt State • UC Santa Barbara • CSU Chico • Los Angeles SW College • UC Merced • East LA College • UC Santa Cruz • West LA College • UC Berkeley • CSU San Bernardino • Cal Poly SLO • San Diego State • Cal Poly Pomona • UC San Diego • CSU San Bernardino
  8. 8. Question 7 What is the best method for spending your Intern Implementation Budget • VISA Buxx card
  9. 9. Question 8 Name two reasons why we use ProjectSpaces • Contact information • Store campus documents
  10. 10. Question 9 Name at least 3 things your campus newsletter must include • Metrics table • Alliance and Green Campus Logos • Title/Date • Photos • Contact information
  11. 11. Question 10 What two roles need to be filled at every meeting? • Facilitator • Note-taker
  12. 12. Question 11 If you have a general question about the Green Campus program what is the first resource you should consult? • Green Campus Intern Handbook
  13. 13. Question 12 - 14 What is the maximum number of hours you can work per day? • 7.5 hours Per week? • 37 hours Per two weeks? • 74 hours
  14. 14. Question 15 The cost savings of a project is an example of what type of metric, hard or soft? • Hard metrics
  15. 15. Question 16 Name at least three categories of awards Green Campus gives out at the End of Year meeting? • Outstanding Team Manager • Outstanding Treasurer • Most Innovative Project • Best Institutionalization of a project • Best Newsletter • Best Marketing & Publicity • Most Creativity in Marketing & Publicity • Most Energy Savings
  16. 16. Question 17 How many indiscretions will lead to an automatic probation? • 2
  17. 17. Question 18 Name at least 2 email no-no’s? • Writing an email when angry or annoyed • Using sarcasm in emails • Assuming people read email carefully
  18. 18. BONUS CHAMPIONSHIP QUESTION What are 5 good/bad elements in the example Scope of Work (SOW)? Identify good with G, identify bad with B. TURN YOUR DRY ERASE BOARDS OVER
  19. 19. PROJECT/ PROGRAM TASKS DATE/ TIMING ROLES & RESOURCES SUCCESS INDICATORS/ METRICS BUDGET 1. A. Reduce energy use in X & Y residence halls B. Ask the energy manager if C. Complete Resource: Energy Manager E. Obtain weekly energy (No direct costs for through a month-long campus energy went down by 8/31 consumption data. The this task.) during our competition D. Task lead: (everyone) team estimates a 5-8% energy competition reduction in each building’s energy use over the course of the competition (compared to historical 3- year average for same time period.) 2. F. Develop a plan for how the G. Complete H.Resources: Campus Lead, I.Have participants e-mail J. $1000 for 200 $5 competition will be measured whenever we other GC Interns who have the team individually to ask gift cards to Dell and for how prizes will be have time. structured a similar effort in the for rules and regulations. awarded past; competition prizes Spread information on prizes by word of mouth. Task lead: (Team member 2) 3. Conduct outreach to RAs to Attend Resources: RAs Positive RA feedback and Food (pizza and engage them in the competition Tuesday a verbal commitment to drinks) for 3 RA evening RA Team lead: (Team member 3) supporting the competition meetings: $125 meetings and promoting it across the starting 9/12 550 student residents that they represent .
  20. 20. Answers Good: A, C, E, F, H Bad: B, D, G, I, J
  21. 21. GC Requirements Name at least two GC documents that are due on the first of the month ONGOING Due Dates Project Daily! Timesheets Prior to/beginning of quarter/semester Draft SOW Action Plan Stakeholder Advisory Meeting 1st of the month Metrics Tracking Sheet/Expense Report, Newsletters (GC-U) 2 days following meeting Team Meeting Notes, Stakeholder Advisory Meeting Notes 2 weeks following project completion Project Evaluation
  22. 22. Communications • Name at least two e-mail no no’s: – Writing e-mails when angry or annoyed – Assuming people read e-mails carefully – Using sarcasm in e-mails
  23. 23. Team Roles/Structure • What two roles need to be filled at every meeting? – Facilitator, note-taker
  24. 24. Team Roles & Structure • What two documents need to be e-mailed and uploaded to ProjectSpaces when conducting a weekly meeting (before and after, respectively)? – Meeting agenda, meeting notes
  25. 25. Timesheets • What is the maximum number of hours you can work per day? Per week? Per two-week? – 7.5, 37, and 74 hours respectively • What are 2 important reasons to complete your timesheets by 4:30p every other Friday? – To get paid on time =) – It causes extra hassle for Finance when timesheets are late.
  26. 26. Program Structure • Name at least two types of logos that must be included on all marketing materials? – GC logo, Alliance logo, Funder logos (GC-U only)
  27. 27. Program Structure Name at least 5 of the participating Green Campuses (abbreviations acceptable) Humboldt State UC Berkeley UC Santa Barbara CSU San Bernardino UC San Diego CSU Chico UC Irvine San Diego State UC Merced UC Santa Cruz Cal Poly Pomona East LA College Cal Poly SLO West LA College UC San Francisco LA Southwest College
  28. 28. General Procedures • If you have a general question about the Green Campus program what is the first resource you should consult? – Green Campus Intern Handbook
  29. 29. Awards • Name at least three categories for awards Green Campus gives out at the End of Year Meeting: – Outstanding Team Manager – Outstanding Treasurer – Most Innovative Project – Outstanding Newsletter – Best Energy Savings – Outstanding Institutionalization of a Project – Most Creativity in Marketing & Publicity
  30. 30. Probationary Protocol How many indiscretions will lead to an automatic probation? –2 Indiscretion = failure to meet program deliverables • Missing deadlines • Missing team meetings or team check-ins • Lack of project progress
  31. 31. Project Planning Name at least 3 of the Green Campus Goals: • Supporting green workforce development through training, mentoring, and integrated academic curricula, internships, and project-based learning; • Realizing measurable energy savings through research, educational campaigns, technology projects, and facilitation of retrofits; • Fostering ongoing awareness about the relationship between energy and the environment ; • Developing and implementing campus energy efficiency policy and action; • Creating effective and lasting partnerships among students, faculty, administrators, and staff within and across campuses.
  32. 32. Budgets & Treasurer Procedures What is the best method for spending your Campus Budget? - VISA Buxx card
  33. 33. Documenting Green Campus Activity Name two reasons why we use ProjectSpaces Documents Contacts
  34. 34. Creating Effective Newsletters Name at least 3 things your campus newsletter must include • Metrics table • Alliance & GC Logo • Title/Date • Photos • Contact information Green Campus by the Numbers: •520= Number of CFL’s exchanged by Green Campus interns and the RSP this month! $2,932 = Potential monetary savings in the residence halls from the 520 CFL’s exchanged in October. 150 = Number of students reached through “Blackout Battles” tabling. 2 = Number of sustainable events submitted this month to the Green Programming certification system! 36= Number of kill-a-watt meters passed out to DeCal students to conduct individual energy audits of their living spaces.
  35. 35. Measuring Program Progress The cost savings of a project is an example of what type of metric, hard or soft? - Hard metrics Hard Metrics Soft Metrics Total electrical savings (kwh) Workforce Total gas savings (therms) Involvement Total H2O savings (gal) Commitments Total CO2 savings (lbs) Interactions Total cost savings ($) Remote interactions Audits performed
  36. 36. Scope of Works (The Good) A. Reduce energy use in X & Y residence halls through a month-long energy competition (Specific goal, measurable) C. Complete by 8/31 (Set, specific deadline) E. Obtain weekly energy consumption data. The team estimates a 5- 8% reduction in each building’s energy use over the course of the competition (compared to historical 3-year average for same time period.) (Thought out, quantitative baseline) F. Develop a plan for how the competition will be measured and for how prizes will be awarded (Important step! Organized) H.Resources: Campus Lead, other GC Interns who have structured a similar effort in the past; competition prizes (ProjectSpaces and the state-wide network are good resources! Campus lead has good overview)
  37. 37. Scope of Works (the bad AND the ugly) • B. Ask the energy manager if campus energy went down during our competition (Annoying, time-consuming, shifts work to stakeholders) • D. Task lead: everyone (Need someone with bottom line responsibility) • G. Complete whenever we have time (Won’t happen) • I. Have participants e-mail the team individually to ask for rules and regulations. Spread information on prizes by word of mouth (Unorganized, limits participation) • J. $1000 for 200 $5 gift cards to Dell (Rule: Can’t buy gift cards for amounts less than they can use; endorsement)
  38. 38. Picking Projects • What are some sample projects that would meet these 3 goals? – Measurable energy savings, green workforce, awareness • What are some tasks that would go into the SOW? (Use SMART).

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