Time Management Presented By Ali Mollabagher

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Time Management ...
Ali Mollabagher
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Time Management Presented By Ali Mollabagher

  1. 1. English For Students Of IT Management Time Management Master : Dr.Mohammad Khani Presented By : Ali Mollabagher © Ali-Mollabagher.com - 12/8/2008 1 Azad Science and Research Campus . Management Faculty All Rights Reserved
  2. 2. In The Name of The Almighty 12/8/2008 © Ali-Mollabagher.com - All 2 Rights Reserved
  3. 3. 12/8/2008 © Ali-Mollabagher.com - All 3 Rights Reserved
  4. 4. Goals Introducing Specific skills and tools Prevent Stress Avoid wasting and time procrastination Get more done in less time 12/8/2008 © Ali-Mollabagher.com - All 4 Rights Reserved
  5. 5. The Relation Between Stress and Time Management Bad time Stress management 12/8/2008 © Ali-Mollabagher.com - All 5 Rights Reserved
  6. 6. What Do We Do With Our Lives A 70 year old spend :  27 years sleeping  3.3 years eating  5 months waiting at traffic lights  1 year looking for misplaced objects 12/8/2008 © Ali-Mollabagher.com - All 6 Rights Reserved
  7. 7. Two hours wasted per day  Messy desk  Can’t find things  Miss appointments  Unprepared for meetings  Tired/unable to concentrate 12/8/2008 © Ali-Mollabagher.com - All 7 Rights Reserved
  8. 8. “Don't say you don't have enough Time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo de Vinci, Thomas Jefferson, and Albert Einstein. ” “ H. Jackson Brown “  Being successful doesn’t make you manage your time well.  Managing your time well makes you successful. 12/8/2008 © Ali-Mollabagher.com - All 8 Rights Reserved
  9. 9. Goals, Priorities, and Planning Why am I doing this? What is the goal? Why will I succeed? What happens if I chose not to do it? 12/8/2008 © Ali-Mollabagher.com - All 9 Rights Reserved
  10. 10. One of the very worst uses of time is to do something very well that need not be done at all . Brian Tracy 12/8/2008 © Ali-Mollabagher.com - All 10 Rights Reserved
  11. 11. The 80/20 Rule Pareto’s principle: A small number of causes (20%) is responsible for a large part of the effect (80%) “the vital few and the trivial many” Some examples :  20% of a person's effort generates 80% of the person's results;  80% of your success comes from 20% of your efforts ; 80% of a problem can be solved by identifying the correct 20% of the  issues 80% of the decisions made in meetings come from 20% of the meeting  time 12/8/2008 © Ali-Mollabagher.com-All 11 Rights Reserved
  12. 12. Planning “Planning is bringing the future into the present so you can do something about it now .” Alan Lakein “Action without planning is the cause of every failure .” Alex MacKenzie It takes 15 minutes to plan but this small invest of time will save you at least 2 hours in wasted time  Plan Each Day, Each Week, Each Semester  You can always change your plan, but only once you have one! 12/8/2008 © Ali-Mollabagher.com - All 12 Rights Reserved
  13. 13. TO DO Lists Break things down into small steps (Like a child cleaning his/her room ) Question: How do you eat an elephant? Answer: One bite at a time ! How do you eat your biggest ,ugliest frog? You break it down into specific step-by-step activities and then you start on the first one . Do the ugliest thing first - If you have to eat a frog .don’t spend a lot of time look at it first ! if you have to eat 3 of them . Don’t start with the small one ! 12/8/2008 © Ali-Mollabagher.com - All 13 Rights Reserved
  14. 14. Covey’s four-quadrant TODO Due Soon Not Due Soon Important Upper Left Upper Right Not Important Lower Left Lower Right 12/8/2008 © Ali-Mollabagher.com - All 14 Rights Reserved
  15. 15. Covey’s four-quadrant TODO Due Soon Not Due Soon 1 Important Upper Right Not Important Lower Left Lower Right 12/8/2008 © Ali-Mollabagher.com - All 15 Rights Reserved
  16. 16. Covey’s four-quadrant TODO Due Soon Not Due Soon 1 Important Upper Right 4 Not Important Lower Left 12/8/2008 © Ali-Mollabagher.com - All 16 Rights Reserved
  17. 17. Covey’s four-quadrant TODO Due Soon Not Due Soon 1 2 Important 3 4 Not Important 12/8/2008 © Ali-Mollabagher.com - All 17 Rights Reserved
  18. 18. Think on paper  Clarity is the most important concept in personal productivity. 7- steps method for clarifying is : 1. Decide exactly what you want . 2. Write it down . 3. Set a deadline on your goal . 4. Make a list of everything you should do to achieve your goal . 5. Organize the list into a plan. 6. Take action on your plan immediately. 7. Resolve to do sth every single day that moves you toward your major goal. 12/8/2008 © Ali-Mollabagher.com - All 18 Rights Reserved
  19. 19. How to Perform these stuff ? 12/8/2008 © Ali-Mollabagher.com - All 19 Rights Reserved
  20. 20. Practice ABCDE Method Continually “The first law of success is concentration , to bend all the energies to one point, and to go directly to that point, looking neither to the right nor to the left .” “William Mathews” A powerful priority-setting technique So simple and effective It can makes you one of the most efficient and effective people in your field 12/8/2008 © Ali-Mollabagher.com - All 20 Rights Reserved
  21. 21. 12/8/2008 © Ali-Mollabagher.com - All 21 Rights Reserved
  22. 22. To Do List 12/8/2008 © Ali-Mollabagher.com - All 22 Rights Reserved
  23. 23. Example 12/8/2008 © Ali-Mollabagher.com - All 23 Rights Reserved
  24. 24. Some Examples of Setting Priority Type Task Type Task Type Task Type Task A1 … A1 … A … A1 … A2 … A2 … B1 … A2 … …. …. …. …. B B B2 B C … C … C … C … D1 … D … D … D1 … D2 … E … E … D2 … E …. F …. F …. E …. 12/8/2008 © Ali-Mollabagher.com - All 24 Rights Reserved
  25. 25. Just as an Example Type Task A1 Doing Work Project (Part 1) Preparing my marketing A2 project ( Part 1) Exercising B (Jogging for 30 Mines ) Studying C Organizational behavior Go shopping D1 Visiting my uncle D2 Calling my friends E 12/8/2008 © Ali-Mollabagher.com - All 25 Rights Reserved
  26. 26. Some Tips 12/8/2008 © Ali-Mollabagher.com - All 26 Rights Reserved
  27. 27. Telephone  Keep calls short; stand during call  Start by announcing goals for the call  Call people right before the lunch or right before the end of the day  Do it with other work simultaneously 12/8/2008 © Ali-Mollabagher.com - All 27 Rights Reserved
  28. 28. Scheduling Yourself  You don’t find time for important things, you make it . Learn to say “No”. Gentle No’s : “I’ll do it if nobody else steps forward” or “I’ll be your deep fall back,” but you have to keep searching. 12/8/2008 © Ali-Mollabagher.com - All 28 Rights Reserved
  29. 29. Everyone has Good and Bad Times Find your creative/thinking time. Defend it ruthlessly, spend it alone, maybe at home. ”All I can do is all I can do” Find your dead time. 12/8/2008 © Ali-Mollabagher.com - All 29 Rights Reserved
  30. 30. Gaps 12/8/2008 © Ali-Mollabagher.com - All 30 Rights Reserved
  31. 31.  What can someone else do?  How am I wasting other people’s time?  Deadlines are really important: establish them yourself! 12/8/2008 © Ali-Mollabagher.com - All 31 Rights Reserved
  32. 32. Delegation  You can accomplish a lot more with help .  Grant authority with responsibility.  To the worst job yourself  Give them Specific thing to do Specific date/time Specific penalty Or reward for THEM !!  Give objectives, not procedures  Tell the relative importance of each task 12/8/2008 © Ali-Mollabagher.com - All 32 Rights Reserved
  33. 33. Meeting and Team work Prepare: there must be an agenda an efficient way to keep track of decisions made in a meeting: who is responsible for what by when? 12/8/2008 © Ali-Mollabagher.com - All 33 Rights Reserved
  34. 34. Important Advice  Kill your television – 28 hours/week = 3 quarters of full time job  Eat , Sleep and Exercise . Above all else!  Feedback loops: ask in confidence. 12/8/2008 © Ali-Mollabagher.com - All 34 Rights Reserved
  35. 35. Conclusion Action Items 1. Get a day-timer or PDA 2. Put your TODO list in priority order 3. Make a note in your day-timer to revisit this talk in 30 days. Ask “What have I changed?” 12/8/2008 © Ali-Mollabagher.com - All 35 Rights Reserved
  36. 36. Time is all we have and you may find one day you have less than you think … 12/8/2008 © Ali-Mollabagher.com - All 36 Rights Reserved
  37. 37. Thank you for sharing your time with me 12/8/2008 © Ali-Mollabagher.com - All 37 Rights Reserved
  38. 38. References Pausch , Randy . 2007.Time Management.  To find out more Go to : www.randypausch.com Tracy,Brian;Eat That Frog ; 21 great ways to stop procrastinating.  Career Track Seminar: Taking control of Your Work Day 1990  Collins, Cathy. 1987. Time Management for Teachers.  Koopman,Ann. Academic Adviser University Honors Program , Unlocking the Mystery of Succeessful  Time Management . www.TimeMan.com/tips  www.time-management-central.net/case_study_reports  Ruth,Klein.Time Management Secrets with Ruth Klein. Interview with Lauren Larson D  Henry Will, PMP, PMLessonsLearned.comPMLL 0024 PMP Exam Study Group - Time Management  12/8/2008 © Ali-Mollabagher.com - All 38 Rights Reserved
  39. 39. To get the audio , please go to : www.Ali-Mollabagher.com Or send an email to : Alimollabagher@gmail.com 12/8/2008 © Ali-Mollabagher.com - All 39 Rights Reserved

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