Outlook and free mails

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Outlook and free mails

  1. 1. 1|Page Difference between IMAP and POP IMAP and POP are two different protocols. There are many differences between these two. The main difference is that IMAP (Internet Messaged Access Protocol) always syncs with mail server so that any changes you make in your mail client (Microsoft Outlook, Thunderbird) will instantly appear on your webmail inbox. On the other hand, in POP (Post Office Protocol), your mail client account and mail server are not synced. It means whatever changes you make to your email account in the mail client will not be transferred to the webmail inbox. In simple terms, if you are using IMAP and mark a mail as read, it gets marked as read in your web based inbox too (because the changes are happening on the server). However, this won’t be the case if you are using POP, because the mails are downloaded to your PC and the changes won’t reflect on the server. IMAP The biggest advantage of using IMAP is you can access your mail from multiple mail clients and each client detects the change in real-time. Suppose mail server is connected with two different mail clients (let’s say Client 1 and Client 2) on different computers. If the user deletes a message in mail client 1, the change will appear on mail server immediately and also on mail client 2. In IMAP all messages from mail clients and servers are synced with each other. POP You can download emails from mail server to your PC using POP. After downloading, the original mail is removed from the server and hence you can’t access it from another computer (Note: In Gmail there is an option to keep the copy of mail in inbox. Thunderbird also provides an option to leave messages on server until you delete them). But there are lots of other options missing (for ex. if you send a message from mail client then you won’t find that message under sent items in your mailbox). Eng. Ali Al Sarraf Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  2. 2. 2|Page Free POP3 Email Services and Free IMAP Email Services No and no. Some free email services offer POP or IMAP access, which means you can download your messages to any email program (such as Windows Live Mail, Outlook, Mozilla Thunderbird or Mac OS X Mail). And while you're on the road, you can still take advantage of the free web interface — which, I promise, is often fast and slender. Find the best free POP3 email service and free IMAP email services here. Now lets see How to Setup Gmail IMAP & POP3 in Outlook 2010? Before you can start using Gmail IMAP in Outlook, we need to enable IMAP in Gmail settings. In Gmail, go to Settings -> Forwarding and POP/IMAP –> Make sure Enable IMAP Or POP is checked and click on Save Changes if you made any. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  3. 3. 3|Page - Next open Outlook 2010, click on the File tab to access the Backstage view. Click on Account Settings and Add and remove accounts or change existing connection settings. - In the Account Settings window click on the New button. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  4. 4. 4|Page - The window where you were filling your Gmail address and password, select the option for “Manually configure sever settings or additional server types”. Click next to continue the process of manual addition. - As the next window appears, select “Internet E-mail” as the service and then click “Next”. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  5. 5. 5|Page Gmail Using POP3 Step 1 : Now enter requisite information like your username, email address and login information. Step 2 : You can check the option for Remember password according to your need. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  6. 6. 6|Page Step 3 : When you are done with entering all information, click on the “More Settings” button. Step 4 : A new window will pop up for Internet E-mail settings. Select the tab named “Outgoing server” and check the option for “My outgoing server (SMTP) requires authentication”. Step 5 : Now select the “Advanced” tab and fill in the details mentioned below. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  7. 7. 7|Page Step 6: Now click OK to close the window and Next to finish the process account addition, then select “Test Account Settings “. Step 7: Now click “ next“ , then click “ Finish “ . Step 8: Finally you will be greeted for successful setup which you can close by clicking Finish. Gmail will sync with Outlook 2010 for a moment and then you can access all your Gmail account features in Outlook 2010. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  8. 8. 8|Page Gmail Using IMAP Step 1: Back to that window again where you were filling your Gmail address and password, select the option for “Manually configure sever settings or additional server types”. Click next to continue the process of manual addition. Step 2: As the next window appears, select “Internet E-mail” as the service and then click “Next”. Step 3: Enter requisite information like your username, email address and login information. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  9. 9. 9|Page Step 4: You can check the option for Remember password according to your need. Step 5: When you are done with entering all information, click on the “More Settings” button. Step 6: A new window will pop up for Internet E-mail settings. Select the tab named “Outgoing server” and check the option for “My outgoing server (SMTP) requires authentication”. Step 7: Now select the “Advanced” tab and fill in the details mentioned below. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  10. 10. 10 | P a g e Step 8: Now click OK to close the window and Next to finish the process account addition, then select “ Test Account Settings “ . Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  11. 11. 11 | P a g e Step 9: Now click “ next “ , then click “ Finish “ . Step 10: Finally you will be greeted for successful setup which you can close by clicking Finish. Gmail will sync with Outlook 2010 for a moment and then you can access all your Gmail account features in Outlook 2010 . Hotmail using ( IMAP ) with outlook connector Step 1: The easiest way to add Hotmail to Outlook is to first install the Outlook Hotmail Connector link . Make sure Outlook is closed first, and then proceed with the installation as usual. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  12. 12. 12 | P a g e Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  13. 13. 13 | P a g e Step 2: Then select Yes and click Next again. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  14. 14. 14 | P a g e Step 3: If you’ve already got an email account setup in Outlook, you can add a new account by clicking File and then selecting Add account. Step 4: Now, enter your Hotmail account information, and click Next. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  15. 15. 15 | P a g e Step 5: Outlook will search for your account settings and automatically setup your account with the Hotmail connector we previously installed. Step 6: If you entered your password incorrectly previously, you may see the following popup. Re-enter your password and click OK, and Outlook will re-verify your settings. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  16. 16. 16 | P a g e Step 7: Once everything’s finished and setup, you’ll see the following completion screen. Click Finish to complete the setup and check out your Hotmail in Outlook. Hotmail using POP3 Step 1: It’s the same way that we use it before with Gmail , But with different ( Incoming mail server , outgoing mail server ) Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  17. 17. 17 | P a g e Step 2: You can check the option for Remember password according to your need. Step 3: When you are done with entering all information, click on the “More Settings” button. Step 4: A new window will pop up for Internet E-mail settings. Select the tab named “Outgoing server” and check the option for “My outgoing server (SMTP) requires authentication”. Step 5: Now select the “Advanced” tab and fill in the details mentioned below. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  18. 18. 18 | P a g e Step 6: Now click OK to close the window and Next to finish the process account addition , then select “ Test Account Settings “ . Step 7: Now click “ next “ , then click “ Finish “ . Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  19. 19. 19 | P a g e Step 8: Finally you will be greeted for successful setup which you can close by clicking Finish. Hotmail will sync with Outlook 2010 for a moment and then you can access all your Hotmail account features in Outlook 2010. AOL Using POP3 Step 1: It’s the same way that we use it before with Gmail and Hotmail But with different “Incoming mail server , outgoing mail server” . Step 2: You can check the option for Remember password according to your need. Step 3: When you are done with entering all information, click on the “More Settings” button. Step 4: A new window will pop up for Internet E-mail settings. Select the tab named “Outgoing server” and check the option for “My outgoing server (SMTP) requires authentication”. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  20. 20. 20 | P a g e Step 5: Now select the “Advanced” tab and fill in the details mentioned below. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  21. 21. 21 | P a g e Step 6: Now click OK to close the window and Next to finish the process account addition , then select “ Test Account Settings “ . Step 7: Now click “ next “ , then click “ Finish “ . Step 8: Finally you will be greeted for successful setup which you can close by clicking Finish. AOL will sync with Outlook 2010 for a moment and then you can access all your AOL account features in Outlook 2010. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  22. 22. 22 | P a g e AOL Using IMAP Step 1: Back to that window again where you were filling your Email address and password, select the option for “Manually configure sever settings or additional server types”. Click next to continue the process of manual addition. Step 2: As the next window appears, select “Internet E-mail” as the service and then click “Next”. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  23. 23. 23 | P a g e Step 3: Enter requisite information like your username, email address and login information. Step 4: You can check the option for Remember password according to your need. Step 5: When you are done with entering all information, click on the “More Settings” button. Step 6: A new window will pop up for Internet E-mail settings. Select the tab named “Outgoing server” and check the option for “My outgoing server (SMTP) requires authentication”. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  24. 24. 24 | P a g e Step 7: Now select the “Advanced” tab and fill in the details mentioned below. Step 8: Now click OK to close the window and Next to finish the process account addition , then select “ Test Account Settings “ . Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  25. 25. 25 | P a g e Step 9: Now click “ next “ , then click “ Finish “ . Step 10: Finally you will be greeted for successful setup which you can close by clicking Finish. Gmail will sync with Outlook 2010 for a moment and then you can access all your Gmail account features in Outlook 2010 . Inbox using POP3 Step 1: Now enter requisite information like your username, email address and login information. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  26. 26. 26 | P a g e Step 2: You can check the option for Remember password according to your need. Step 3: When you are done with entering all information, click on the “More Settings” button. Step 4: A new window will pop up for Internet E-mail settings. Select the tab named “Outgoing server” and check the option for “My outgoing server (SMTP) requires authentication”. Step 5: Now select the “Advanced” tab and fill in the details mentioned below. Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com
  27. 27. 27 | P a g e Step 6: Now click OK to close the window and Next to finish the process account addition , then select “ Test Account Settings “ . Step 7: Now click “ next “ , then click “ Finish “ . Step 8: Finally you will be greeted for successful setup which you can close by clicking Finish. Gmail will sync with Outlook 2010 for a moment and then you can access all your Gmail account features in Outlook 2010 . Eng. Ali Fadhil Al Sarraf Eng. Duaa Al Jumaily Email : htc.alsarraf@gmail.com

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