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SAP Business One: Small Business Management Software


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The SAP® Business One application offers a single, affordable way to manage your entire business - from sales and customer relationships to financials and operations. designed specifically for small businesses, it helps you streamline processes, act on timely information, and accelerate profitable growth.

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SAP Business One: Small Business Management Software

  1. 1. SAP Solution Brief SAP Solutions for Small Businesses and Midsize Companies SAP Business OneStreamline Your Business, The SAP® Business One application offers a single,Accelerate Profitable Growth affordable way to manageUsing an Affordable Application your entire business –Built for Small Businesses from sales and customer relation­ hips to financials s and operations. DesignedLike many decision makers in small SAP Business One: specifically for small busi­businesses, you want to focus on A Comprehensive, Integratedgrowing your business but instead find Solution nesses, it helps you stream­yourself dealing with a flood of daily line processes, act on timelyoperational details, ad hoc requests for SAP Business One includes all theinformation, and nonstop competitive processes you need to run your entire information, and acceleratemoves. Meeting these challenges is business. Unlike niche solutions, it pro­ profitable growth.difficult and time-consuming. When key vides complete business manage­ entmpieces of information reside in different functions covering financials, sales,systems or locations, response times customers, inventory, and operations.can lag and create customer dissatis­ac­ f And because it is designed specificallytion. And disjointed sales, accounting, for small businesses, it can be installedand operational processes inevitably quickly (typical implementation timeresult in bottlenecks and reduced pro­ is about two to eight weeks) and isductivity. Multiple systems also mean straight­orward to maintain and use. fadditional work – such as duplicate dataentries – which in turn causes errors and Streamline Your Entire Business withdelays. Meanwhile, your competi­ ion is t a Single Systemmaking it hard for you to find and keep By integrating all critical businesscustomers. functions, SAP Business One provides support for sales, customers, purchas­To maintain a competitive edge, you ing, inventory, operations, financials,need a clear view of all aspects of yourbusiness. You must streamline process­es and find better ways to access the “SAP Business One enables us toinformation that will result in the best run our business 20% more effi-business decisions. If you can effectivelytrack and then access all customer- ciently, which ultimately leadsrelated information, for example, you can to greater profitability.”service your customers more person­ lly aand intelligently at every point of contact Bill Boiler, Warehouse Manager, Trade Union– locking in their loyalty and ensuring International Inc.repeat business. And if you can accu­rately monitor and manage revenue and and human resources. And by capturingexpenses, you are positioned to opti­ ize m business information in a single system,cash and liquidity, which increases your it makes the information instantly acces­financial strength and gives you the flexi­ sible across the organization, eliminat­ng ibility to respond quickly when busi­ ess n duplicate data entry, costs, and relatedopportunities arise. The SAP® Business errors. Its workflow-based alerts triggerOne application can help your organiza­ automatic response when importanttion see clearly, think clearly, and act business events occur, allowing you toclearly so that you can close the gap monitor and focus on those that arebetween strategy and execution andbecome a best-run business.
  2. 2. most critical. Freeing you from con­ Adapt to Meet Your Changing Needs customize and extend SAP Businessstantly reacting to day-to-day minutiae, You can set up and configure SAP One to meet your specific business andthe application lets you spend more Business One quickly, and as your industry challenges. In addition, unliketime driving the business forward. busi­ ess grows, you can adapt and n many other small business solutions on customize the software to meet your the market today, SAP Business OneStrengthen Customer Relationships changing needs. For instance, with provides worldwide coverage with 40and Loyalty its published software development kit country-specific versions on a singleSAP Business One helps you manage and over 550 add-on solutions that have platform, delivered and supported locallysales, customer service, and support been built on SAP Business One by so you can confidently grow yourby integrating these functions with other our software solution partners, you can business functions across the company.With the service call compo­ ent in nSAP Business One, you can effectively SAP Business One Key Functionalityrespond to customer service andsupport calls and find resolutions more Accounting and Financials • Production ordersquickly. Detailed service reports related • General ledger and journal entries • Forecasting and material require­to call volumes, durations, and response • Basic cost accounting and monitor­ ments planningtimes allow you to assess progress and ing of project coststake necessary actions. SAP Business • Budget management Inventory and DistributionOne also lets you analyze customers • Banking and bank statement • Items management and item queriesusing data from sales, operations, and processing • Receipt to stock, release from stock,finance to identify ways to serve them • Payment processing and and stock transactionsfaster and better. reconciliation • Stock transfer between multiple • Financial statements and reporting warehousesAct on Instant and Complete • Sales tax and value-added tax • Serial number managementInformation • Multicurrency support • Inventory revaluationThe application captures critical data • Customer and vendor catalogacross sales, customers, operations, Sales and Customers • Price lists and special pricingand financials in a single system for • Opportunities and pipeline • Batch managementimmediate access and use. Together management • Pick and packwith the fully integrated Crystal Reports® • Customer contact and activitysoftware, SAP Business One delivers management Reporting and Administrationcompelling reporting functionality and • Sales quotations and orders • Full integration with Crystal Reports®information access that allow you to • Invoicing and crediting softwareget crucial insights into all parts of your • Sales and pipeline forecast • “Drag and relate,” drill downs, searchbusiness. Interactive drill-down func­ion­­ t • Service contract management assistance, workflow-based alertsality and a variety of presentation for­ • Service-call management entry • Employee directory and administra­mats allow you to click through rele­ ant v and tracking tion, employee timedata and get answers at any time. Your • Remote support platformemployees can respond to customer Purchasing and Operations • Data migration workbench, dataneeds faster, and managers can accu­ • Purchase proposals archivingrately track revenues, costs, and cash • Purchase orders and deliveries • SAP® Business One Softwareflow so they can assess business perfor­ • Goods receipts and returns Development Kit, including the datamance and determine how to improve it. • Accounts payable invoice and interface and user interface applica­ credit notes tion program interfaces, user-defined • Bill of materials fields, and tables
  3. 3. One Application, Multiple Functions One helps manage the complete order- You can also use additional function­ to-pay cycle, including receipts, invoices, alities that are an integral part of SAPSAP Business One combines a broad and returns. You can also plan material Business One such as “drag and relate”range of functions into a single applica­ requirements for production, control bills and interactive drilling down throughtion. These functions are summarized of materials, and replenish inven­ory t multiple levels of relevant data to getin the sidebar. automatically. And using integration complete information instantly. with Crystal Reports, you can analyzeAccounting and Financials your vendors’ perfor­ ance and adjust m System Reliability and PerformanceSAP Business One helps you manage your procurement strategy accordingly. SAP offers a remote support platformyour general ledger, journals, budgets, for SAP Business One to help youand accounts payable and receivable. Inventory and Distribution maintain your software system moreYou can conduct all your banking acti­ i­ v SAP Business One also lets you readily easily and proactively prevent potentialties – including processing payments by manage your inventory and operations, issues from impacting your businesscheck, cash, credit card, bank trans­er,f including picking, packing, delivery, and activities. As an automated monitoringand bill of exchange – as well as recon­ billing. You can perform inventory valu­ tool, this remote support platform helpscile various accounts and create finan­ ation using different methods such as identify system bottlenecks by enablingcial reports for profit and loss, cash flow, standard costing, moving average, and SAP support services to collect infor­balance sheet, and aging. You can also FIFO; monitor stock levels; and track mation on your system status and checkupdate account postings at the exact transfers in real time and across multiple the system against known supporttime relevant business events occur. warehouses. In addition, you can run issues. By sending regular status real-time inventory updates, availability e-mails and automatic fixes, it allowsSales and Customers checks, and manage pricing and special you to avoid issues from happening andWith SAP Business One, you can: pricing, which allows you to automati­ decrease the time you would otherwise• Create quotes, enter orders, and cally apply volume, cash, and account spend on IT support. In addition, the provide better customer service discounts to transactions with vendors tool provides several other services• Track sales opportunities and activi­ies t and customers. including automated database backups, from first contact to the close of sale preupgrade evaluations, inventory valu­• Initiate marketing campaigns by using Reporting and Administration ation checkups, and system installa­ ion t templates for mass e-mails SAP Business One provides powerful, health checks.• Provide support for customer ser­ ice, v integrated analytic and reporting tools service contracts, and warranties to help you access the critical business To Learn More information you need. With SAPThe application also lets you manage Business One, together with fully inte­ To learn more about how SAPand maintain customer contacts with grated Crystal Reports, you can gather Business One can help your businessfull Microsoft Outlook synchronization, data from multiple sources and gener­ gain clarity, streamline processes, andwhich results in increased sales ate timely and accurate reports based on accelerate profitable growth, call youreffectiveness and stronger customer critical company data across finan­ ials, c SAP representative today or visit us onrelationships. sales, customers, inventory, ser­ ice, v the Web at production, and operations. Completely /solutions/businessone/index.epx.Purchasing and Operations integrated with the Microsoft OfficeEvery small business needs a system­ products and focused on data security,atic approach to managing the procure­ Crystal Reports allows you to choosement process, from creating purchase from a variety of report formats and toorders to paying vendors. SAP Business control access to information displayed.
  4. 4. Quick facts /contactsapSummaryDesigned specifically for small businesses, SAP® Business One is a single, affordableapplication for managing your entire business with greater clarity, including financials, sales,customer relationships, and operations. It helps streamline your end-to-end operations,gain instant access to complete information, and accelerate profitable growth.Business Challenges• Find time to focus on growing your business• Access the right information to make key decisions• Build and maintain closer customer relationships• Minimize duplicate data entries, errors, and delays• Optimize cash flow for business needsKey Features• Accounting and financials – Manage your general ledger, journals, budgets, and accounts receivables and payables• Sales and customer relationship management – Manage the entire sales process from first contact to closing the sale and from customer data management to aftersales support• Purchasing and operations – Control the entire procurement process• Inventory and distribution – Manage inventory across multiple warehouses and locations, and track and record stock movements• Reporting and administration – Create, manage, and distribute reports that help foster clarity in your businessBusiness Benefits• Spend more time growing your business using newly streamlined operations instead of reacting to the details of day-to-day tasks• Respond quickly to customer needs by instantly accessing the information necessary to make confident business decisions• Eliminate redundant data entry and errors with a single, integrated system that improves process efficiency, minimizes costs and delays, and strengthens your bottom line• Form closer customer relationships via centralized information that makes it easier to 50 059 233 (09/11) ©2009 by SAP AG. manage customer communication and sales contracts All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge,• Lower your technology costs and achieve faster time to value by using a system that ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are can be implemented quickly, is uncomplicated to maintain, and minimizes end-user training trademarks or registered trademarks of SAP AG in Germany and other countries.For More Information Business Objects and the Business Objects logo, BusinessObjects,Call your SAP representative, or visit us online at Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies (“SAP Group”) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with r ­ espect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty s ­ tatements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.