Mob 17 - Simple Rules in
    Alfresco Share
     Event: Mouseover   Event: Mouse click
New Rule
Share                                            App Bar                                                   Search

3.1 Lau...
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3.1 Launch Site

...
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3.1 Launch Site

Site ...
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3.1 Launch Site

...
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3.1 Launch Site

S...
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3.1 La...
Share                                                      App Bar                                   Search

3.1 Launch Si...
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3.1 Launch Si...
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3.1 ...
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3.1 Launch Si...
Share                                             App Bar                                                            Searc...
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3.1 L...
Edit Rule
Share                                            App Bar                                                   Search

3.1 Lau...
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Share                                                      App Bar                                   Search

3.1 Launch Si...
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...
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3.1 La...
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3.1 La...
Share                                                     App Bar                                           Search

3.1 La...
Share                                              App Bar                                                            Sear...
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3.1 Lau...
Multiple/Inherited Rules
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3.1 L...
Share                                                 App Bar                                                            S...
Rules Message for Current
         Folder
Share                                            App Bar                                                   Search

3.1 Lau...
Share                                              App Bar                                                             Sea...
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Simple Rules In Alfresco Share UI Wireframes

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Simple Rules In Alfresco Share UI Wireframes

  1. 1. Mob 17 - Simple Rules in Alfresco Share Event: Mouseover Event: Mouse click
  2. 2. New Rule
  3. 3. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page DocLib Toolbar DocLib Path Lists Controls Folder A Edit Metadata Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Copy to... Description: (none) Move to... Tags: (none) More Folder B Rules... Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Permissions... Description: (none) Delete Tags: (none) Doc Lib Side Bar My Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Another Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none)
  4. 4. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page Location: Documents > Folder > Folder Folder A : Rules New Rule No rules exist for this folder. Click New Rule to create one. Select a rule Done rules are inherited from parent folder. See later slides for example of left column treatment Legend: Active Inactive
  5. 5. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event Select > 2 Condition Add > 3 Actions Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  6. 6. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event Select > When items are created or enter this folder 2 Condition are updated in this folder When items When items are deleted or leave this folder Add 3 Actions Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  7. 7. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Add > 3 Actions Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  8. 8. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Add > All Items Items that contain a specific value 3 Actions a specified type or its sub-types Items of in its name Items that have a specific aspect applied Add Use this condition to... praesent nec nulla Items that contain a specific value in its name mauris. Quisque in pretium nibh. Donec Items with a specific date value in property fermentum nulla at sapien malesuada Items with a specific integer value in property vehicula Other Options specific text value in property Items with Items with the specified category value Asks for: text value  Active with the specified mime type Items Composite Condition  Run rule in background  Rule applied to sub-folders OK Create Create and Create Another Cancel
  9. 9. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - Use *.txt to match any text file Use zz* to match a name that begins zz Add > 3 Actions Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  10. 10. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file Use zz* to match a name that begins zz Add > 3 Actions Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  11. 11. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file Use zz* to match a name that begins zz Add > 3 Actions Add > Add aspect to item Add simple workflow to item Add aspect to item Other Options Blog-post Check in content Use this action to... praesent nec nulla  Active Check out content mauris. Quisque in pretium nibh. Donec fermentum nulla at sapien malesuada  Run rule item to... Copy in background vehicula  Rule applied to to... Move item sub-folders Execute a script Asks for: aspect Extract common metadata Import Alfresco content package Create Create and Create Another Cancel Done
  12. 12. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file Use zz* to match a name that begins zz Add > 3 Actions Add Aspect - Classifiable > Description text of the Classifiable aspect will go here Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  13. 13. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page Location: Documents > Folder > Folder Folder A : Rules New Rule My First Rule Rule Name Edit Delete Description: Description of my first rule Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs  Active  Run rule in background  Rule applied to sub-folders Event When items are created or enter this folder Conditions Items have the value ‘*.ppt’ in the filename Actions Add classifiable feature Done Legend: Active Inactive Rule Icon
  14. 14. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page DocLib Toolbar DocLib Path Lists Controls Folder A Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Description: (none) Tags: (none) Icon now shows rules are applied to folder. Folder B User could also click the Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs rules icon to navigate to Description: (none) rules page Tags: (none) UX: Consider rich rules info on mouse over Doc Lib Side Bar My Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Another Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none)
  15. 15. Edit Rule
  16. 16. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page DocLib Toolbar DocLib Path Lists Controls Folder A Edit Metadata Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Copy to... Description: (none) Move to... Tags: (none) More Folder B Rules... Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Permissions... Description: (none) Delete Tags: (none) Doc Lib Side Bar My Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Another Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none)
  17. 17. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page Location: Documents > Folder > Folder Folder A: Rules New Rule My First Rule Rule Name Edit Delete Description: Description of my first rule Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs  Active  Run rule in background  Rule applied to sub-folders Event When items are created or enter this folder Conditions Items have the value ‘*.ppt’ in the filename Actions Add classifiable feature Done Legend: Active Inactive Rule Icon
  18. 18. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file Use zz* to match a name that begins zz Add > 3 Actions Add Aspect - Classifiable > Description text of the Classifiable aspect will go here Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  19. 19. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file Use zz* to match a name that begins zz Add > All Items Items with specific text value 3 Actions a specified type or its sub-types Items of in property Items that have a specific aspect applied Add Aspect - > Items that contain a specific value in its name Use this condition to... praesent nec nulla mauris. Quisque in pretium nibh. Donec Items with a specific date value in property fermentum nulla at sapien malesuada Classifiable > Items with a specific integer value in property vehicula Items with specific text value in property Description text of the Classifiable aspect will go here Items with the specified category value Asks for: property name, property value Add with the specified mime type > Items Composite Condition Other Options OK  Active  Run rule in background  Rule applied to sub-folders Create Create and Create Another Cancel
  20. 20. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file. Use zz* to match a name that begins zz Items with a specific text value in property - Property name: Property value: Is Equal to > Add > 3 Actions Add Aspect > Classifiable > Description text of the Classifiable aspect will go here Add > Other Options  Active  Run rule in background  Rule applied to sub-folders
  21. 21. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - *.ppt Use *.txt to match any text file. Use zz* to match a name that begins zz Items with a specific text value in property - Property name: Property value: Name Is Equal to Value > Add > 3 Actions Add Aspect > Classifiable > Description text of the Classifiable aspect will go here Add > Other Options  Active  Run rule in background  Rule applied to sub-folders
  22. 22. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page New Rule * required fields General Name: * My First Rule Description: Description of my first rule 1 Define Rule 1 Event When items are created or enter this folder > 2 Conditions Items with a specified value in its name - Items with a specific text value in property - Property name: Property value: Name Is Equal to Value > Add > 3 Actions Add Aspect - Classifiable > Description text of the Classifiable aspect will go here Add > Other Options  Active  Run rule in background  Rule applied to sub-folders Save Cancel
  23. 23. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page Location: Documents > Folder > Folder My Folder: Rules New Rule My First Rule Rule Name Edit Delete Description: Description of my first rule Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs  Active  Run rule in background  Rule applied to sub-folders Event When items are created or enter this folder Conditions Items have the value ‘*.ppt’ in the filename Items whose text property ‘[name]’ contains ‘[value]’ Actions Add classifiable feature Done Legend: Active Inactive Rule Icon UX: Consider Done button addition to/alternate to location
  24. 24. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page DocLib Toolbar DocLib Path Lists Controls Folder A Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Description: (none) Tags: (none) Folder B Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Description: (none) Tags: (none) Doc Lib Side Bar My Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Another Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none)
  25. 25. Multiple/Inherited Rules
  26. 26. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page DocLib Toolbar DocLib Path Lists Controls Current folder has rules applied. More > Hide Folder A Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Description: (none) Tags: (none) Edit Metadata Folder B Copy to... Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Move to... Description: (none) More Tags: (none) Doc Lib Side Bar Rules... My Document Permissions... Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Delete Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Another Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none)
  27. 27. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page Location: Documents > Folder > Folder Folder B: Rules New Rule Inherited from Parent Folders Rule Name Edit Delete Inherited rules are run first in the order shown, unless they are inactive Description: (none) 1 Rule Name Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Inherited from: Folder  Active 2 Rule Name  Run rule in background Inherited from: Folder  Rule applied to sub-folders Event When items are created or enter this folder Folder B Conditions Rules are run in order shown unless they are inactive Items have the value ‘*.ppt’ in the filename 3 Rule Name > Actions > > 4 Rule Name Add classifiable feature > 5 Rule Name drag and drop re-ordering Legend: Active Inactive
  28. 28. Rules Message for Current Folder
  29. 29. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page DocLib Toolbar DocLib Path Lists Controls Folder A Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Description: (none) Tags: (none) My Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Doc Lib Side Bar
  30. 30. Share App Bar Search 3.1 Launch Site Site Page Site Page Site Page Document Library Site Page Site Page Find out if users want to know when rules are applied DocLib Toolbar to the folder they are currently viewing DocLib Path Lists Controls Current folder has rules applied. More > Hide Folder B Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Hide - user preference to show this info bar? Description: (none) Tags: (none) Folder C Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Description: (none) Tags: (none) Doc Lib Side Bar My Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none) Another Document Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs Thumbnail Version: 1.2 Size: 30KB Description: (none) Tags: (none)

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