Technical Writing, October 15th, 2013

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Technical Writing, October 15th, 2013

  1. 1. TODAY 1) Anderson: quick overview of chapter 22 2) Activity: how we’d write to a potential research participant 3) Activity: Writing to someone you might write to for YOUR research 4) Homework
  2. 2. Chapter 22 In chapter 22, Anderson offers us advice and guidelines for writing technical letters, emails and memos. Here are his key points:
  3. 3. Guideline 1: Adopt a reader-centered “youattitude.”
  4. 4. Guideline 2: State your main point up front– unless your reader will react negatively.
  5. 5. Guideline 3: Keep it short.
  6. 6. Guideline 4: Give your readers the background they need.
  7. 7. Guideline 5: use headings, lists and graphics
  8. 8. Guideline 6: learn and know the customs of your reader’s culture
  9. 9. Guideline 7: Follow format conventions
  10. 10. Activity We’re going to use these guidelines and what we have learned so far to write some emails, the now-mostcommon form of professional communication. On the next slide is a scenario; I want you, in pairs, to write emails to the three parties mentioned.
  11. 11. Research Let’s say we were going to research parking on the Oxford Miami campus. I want you to write emails to: 1. Parking services, asking for all the information you believe you’d need. 2. President Hodge, asking for a statement. 3. A mass email to students, asking for their input. Remember that you have specific audiences; you should write to address those audiences.
  12. 12. From that… I want you to spend our remaining time today writing emails to anyone who you think can assist you with your research report. Remember to be polite, but to follow all the guidelines.
  13. 13. For next class Read Anderson, Chapter 6 We will talk about citation formats and how to cite things correctly in your reports next class. Please find out what format is used in your area of study (if you don’t know already). Note: it’s probably APA. 

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