10 Reasons to Consider Office 365 over Google Apps
10 Reasons toConsider Office 365over Google AppsThe Ultimate Resource for Small to Medium-SizedBusinesses Looking to Implement a Web-HostedOffice Solution
In today’s economic climate, independent businesses are looking for any edge they can get over thecompetition – and often that means getting more done faster. Limited human resources means thatyou can’t always add more man hours to a task, and although we may wish we could sometimes, it’snot (yet) possible to add more hours to a day.So, what has to change?The answer is the productivity tools we are using. Although we can work so much more efficientlythan we could 20 years ago, thanks to the rise of the PC, the internet and software suites likeMicrosoft Office, these tools need to keep getting smarter in terms of features and capability. Butalso - and perhaps more importantly - they need to adapt to the new way of working that the vastmajority of us have adopted. That means allowing us to get as much possible done while out of theoffice, either due to telecommuting or traveling for business. In short, we want to be as productivesitting in a train, plane, coffee shop, lobby, hotel room, beach or home office as we would be sittingat our desk in the office.Microsoft understands this paradigm shiftNot only in the way that we work but also in how we communicate. As a result it has incorporatedthe most important aspects of any professional’s digital life into one integrated package called Office365. The name says it all- we can now truly work every day of the year (if we really have to!) fromvirtually anywhere in the world at any time, even if we do not have access to the internet. Andbecause our time and your employee’s time is precious, there’s no need to re-learn any new of thesoftware – it’s the same intuitive interface that anyone who has used Microsoft Office before will befamiliar with.Keep reading to learn more about Office 365’s advanced feature set, and why it is clearly thebetter choice for your organisation when compared directly to Google Apps.1. Your business information is private - keep it that wayMicrosoft is a leader in enterprise –grade security and Office 365 certainly benefits from this by beingable to provide its users with enhanced security. Because Google is so well-known, you may beforgiven for thinking that its security is also water-tight, but when we compare the two solutions side-by-side, you will see this is not the case.
still continue with what you’re doing with no hassle.3. Less Time Switching Between Apps Means More Time GettingStuff DoneDo you ever get the feeling that you are spending more time switching between applicationson your desktop and phone than you are actually getting stuff done? Microsoft understandsthat frustration, and as such, has created a fully integrated solution meaning you can videoconference, enter a meeting, or collaborate on a document in real time, all within the Office365 application. Google Apps offers nowhere near the same rich, integrated functionality asOffice 365 and must rely on third-party solutions for core services and features such as videoconferencing and single sign on.With Office 365 it’s possible to co-author a Word document in real-time makingcollaboration with colleagues a more seamless, less awkward experience.
4. Familiarity Breeds Contempt. Actually, Familiarity OftenMakes Life Much EasierWith Office 365 you get the applications you are used to, plus the added benefit ofintegrated online applications such as presence, instant messaging, video conferencing,calendar exchange, and Outlook email. Minimal ramp up time means you and your staff willbe taking advantage of this powerful suite of tools instantly. With Google Apps, your userswill have to deal with learning a new interface, browser and plug-ins and will no doubt bedisappointed when they discover the suite lacks their favourite features.Other downsides to Google Apps are: Limited formatting options File fidelity losses may occur even when using Cloud Conenct Third-party tools such as OffiSync and Memeo are recommended for functionality that Google Apps cannot provide, but Office 365 can5. Make Sure Documents and Presentations Stay BeautifulDon’t let the time you spend on the aesthetics of your documents and presentations go towaste by having the recipient open and print them from Google Apps. Often this destroysthe integrity of the document by deleting or breaking advanced formatting features availableto you in Word and PowerPoint, such as Watermarks,Tables of Contents, Headers and Footers, Page numbers, Bullet Points, Tables, and evencertain fonts and alignment formatting. The below screenshot shows the extent to whichdocuments can look differently when viewed in Office 365 versus Google Apps.
With Office 365, the document remains its integrity and therefore meaning. In the GoogleDocs version, it is rendered virtually useless.6. Advanced IT Functionality without the ClunkyWith Office 365 you can easily manage users from day one, and scale up to meet advancedIT needs as you grow. It is designed to be easy to administer, even if you don’t have adedicated IT staff. You can also get a professional-looking website at no extra cost, and hostit for free. You also benefit from seamless integration with the leading authenticationsystems, and grant different levels of permissions to staff at the click of a button.With Google Apps, you may find the functionality limiting – especially if you have advancedIT needs. You also lack the ability to manage hybrid deployments, and may find yourselfneeding to resort to third-party or DIY solutions. Furthermore Google provides limited sitemanagement capability, and exposes you to unwanted security and compliance risks.Definitely not the best way to rest easy at night!7. Get a Solution that is both Cost-Effective and FlexibleOffice 365 is the only solution that offers a hybrid for those aspects of your business that arenot yet ready for the cloud. Google’s “good enough” approach is simple, but that may notsatisfy all of your business needs, and you may have to end up looking elsewhere to find anappropriate third-party solution. And even then, Google’s partner ecosystem isunderstandably less developed than Microsoft’s Partner Network given the length of time ithas been making business applications (6 years versus Microsoft’s nearly 30 years’experience).8. Have Peace of Mind with a Financially-Backed 99.9% ServiceLevel AgreementMicrosoft is one of the very few cloud service providers that offers a financially-backedservice level agreement (SLA). This means your services are free when any Office 365 servicedrops below 99.9% availability. This means that you can have total
confidence in your business-critical productivity services, unlike with Google who boost theiruptime figures by lumping together consumer and business services. They also test theirbeta products with Google Apps users, but these are not covered by their SLA. And theyonly offer service credits for any downtime at the end of your contract. Office 365’s SLAcovers every user and every component of the suite every day of the year.The above dashboard gives total transparency for the health of the Office 365 service9. Make Budgeting Easy with All-Inclusive PricingOffice 365 has 4 pricing options to choose from depending on your business needs. Pricingis on a monthly subscription basis, and you can easily scale up to other options, after trialingthem free for a month long period. With Google, you really don’t know what your total costsare going to be as it isn’t an end-to-end solution, so you may find yourself shopping aroundfor add-on solutions that cost more than you bargained for. Here is the pricing chart forOffice 365:
10. Round-the-Clock Support from a Local Certified MicrosoftPartnerAt Mustard IT, we pride ourselves on responding to our customer’s support request withinminutes. And we know our customers appreciate it as they repeatedly tell us that we arefaster at responding than other, often more expensive, IT support agencies. We are based inCentral London and Hertfordshire, so if in-person support is required, we can easily get toyou. But most of the time we can figure it out over the phone, and we are here 24/7, 365days a year to help you when you need it.Still Need More Convincing?If you’re still not convinced, we suggest you get in touch for an initial consultation aroundyour particular IT needs and we can give you a more in-depth analysis of how Office 365 andhow it will help to make your company even more awesome.Simply complete the short form on our website today, and we’ll get back to you right away.
Mustard IT - No-Nonsense IT SupportLondon Soho OfficeMustard IT33 Glasshouse StreetLondonW1B 5DGHertfordshire OfficeMustard IT108 Ware RoadHoddesdonHertfordshireEN11 9ETTel: 020 7043 4382Fax: 0207 900 firstname.lastname@example.org