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Project Management Tool BOX

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Project Management Tool BOX

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  2. 2. ― INTRO ― I am often asked about the project management tools and resources I use in my professional life. These are the ones I am currently using. This is not a static list but one that I will update as my needs and tools change. Blogs Subscribe to a few blogs you like. Blog writers provide tips and insights in short articles that only take a few minutes to read. Most are free. One of my favorite blogs is Michael Hyatt’s blog “This is Your Life” on leadership, productivity, and personal development. Check it out! 2
  3. 3. Easy in theory, hard in practice - Kiron Bondale shares thoughts on project portfolio and change management challenges. The Girls Guide to Project Management - Elizabeth Harrin has won a number of awards for her internationally popular blog. Herding Cats - Glen B. Allenman has one of the most popular project management blogs anywhere. The Southern Project Manager - Harry Hall delivers practical application on topics including leadership, productivity, project management, and project risk management. PMI: Voices on Project Management - The Project Management Institute has numerous blog authors who provide insights, tips, advice and personal stories from project managers in different regions and industries. The Project Manager Blog - This blog provides a wide range of topics including risk management, communications, quality management, project plans, and project requirements, to name a few. This is Your Life - Michael Hyatt is the king of leadership, productivity, and communication. 3
  4. 4. Books Project managers have the opportunity to learn from the best. Reading books is like sitting down with the author, having a cup of coffee, and listening to their distilled insights. Bridges William. 2009. “Managing Transitions: Making the Most of Change.” Philadelphia, PA, US: Perseus Publishing. Carkenord Barbara. 2009. “Seven Steps to Mastering Business Analysis.” Fort Lauderdale, FL, US: J. Ross Publishing. Covey Stephen. 1990. “The 7 Habits of Highly Effective People.” New York, NY, US: Fireside. Durban Pat & Doerscher Terry. 2010. “Taming Change with Portfolio Management.” Austin, Texas, US: Greenleaf Book Group Press. Gat Israel. 2010. “The Concise Guide to Agile.” Piscataway, NJ, US: CS Press. Gottesdiener Ellen. 2002. “Requirements by Collaboration.” Boston, Massachusetts, US: Addison Wesley. 4
  5. 5. Gottesdiener Ellen. 2005. “The Software Requirements Memory Jogger.” Salem, NH, US: Goal/QPC. Horne Gregory. 2013. “Project Management Absolute Beginner’s Guide.” Indianapolis, Indiana, US: Que. Kouzes James & Posner Barry. 2008. “Leadership Challenge.” Hoboken, NJ, US: Jossey-Bass. McChesney Chris & Covey Sean & Huling Jim. 2012. “The 4 Disciplines of Execution: Achieving Your Wildly Important Goals.” New York, NY, US: Franklin Covey Company. Morris, Rick. 2010. “Stop Playing Games: A Project Manager’s Guide to Successfully Navigating Organizational Politics.” US: RMC Publications. Mulcahy Rita. 2010. “Risk Management: Tricks of the Trade for Project Managers.” US: RMC Publications. Project Management Institute. 2013. “A Guide to the Project Management Body of Knowledge (PMBoK®)." Fifth Edition. Newtown Square, PA, USA: Project Management Institute. Wiegers Karl. 2013. “Software Requirements.” Redmond, Washington, US: Microsoft Press. 5
  6. 6. Courses There are numerous project management courses available through various channels. Here are some value-packed, affordable online courses through ed2go, a global Registered Education Provider for the Project Management Institute (PMI). Project Management Fundamentals PMP Certification Prep 1 PMP Certification Prep 2 Certifications The PMI Certifications - Learn more about PMI’s certifications and find one that’s right for you. If you already have a credential, get what you need to maintain it, or look into earning another one. 6
  7. 7. The PMP Credential Handbook - This handbook contains information on how you can apply for the globally recognized, highly valued PMP credential. iPhone Apps Whereever project managers go, PMs can have access to their project world through iPhone apps. Many of these apps or similar apps may be found for Android phones. Calendar. Meetings, meetings, and more meetings. Where would I be without my Calendar app? The app allows me to check times, locations, and attendees while outside of my office. I can quickly check participant’s availability and schedule a meeting. Camera. I often use Write On - Cling On Sheets or a white marker board during my project meetings. After the meeting, I take photos of the notes. Minutes are completed from the photos. Kindle for iPhone. I buy most of my books using the 7
  8. 8. one-click option in Amazon. I rarely buy a hard copy book. Why? First, I get great discounts on most books. Second, I can mark pages with bookmarks, highlight in different colors, and make notes in the book. Third, Kindle allows you to filter and find things by Bookmarks, Notes, or different Color Highlights. The search feature also allows the reader to find particular words or phrases. Feedly. Feedly is one place to store, read, and share what matters to you. Feedly provides a nice, clean interface. Add the feeds of articles you wish to read. I have categories such as Project Management, Leadership, Business Analysis, and Risk Management. Evernote. This is one of my favorite apps! Think of it as your personal storage system. I use Evernote’s Clipper tool to store articles to Evernote. Evernote provides a simple but powerful tagging system that allows me to tag articles for quick filter and retrieval (e.g., Tags: Blogging, ERM, Project Risk Management, Public Speaking, Software Development). I also use Evernote to record voice notes, take and save photos, send emails to Evernote with file attachments (e.g., Word docs or .pdf files), retrieve and read articles and perform research. Messages. I text team members for a variety of reasons. For example, if I see that I am going to be late for a meeting - I send a quick text. I sometimes take a picture with the Camera and send the picture through text with comments. 8
  9. 9. Google Maps. When traveling, I use Google Maps to find destinations. I also use Maps when completing my expense reports to find out the distance of the trip. Weather Channel. I use the Weather Channel app to check the weather as I plan trips. Pandora. I enjoy listening to music while preparing presentations, writing reports, or catching up on emails. I listen to soothing music. Digits. If you need a nice ease-to-use calculator, give this a try. You can add numbers, make notations beside numbers, and email the calculator tape. LastPass. I have tried different password protection programs. LastPass is my favorite. I have lots of userIDs and passwords. I have organized everything into categories (e.g., Favorites, Work, Family) for easy, quick access. LinkedIn. I am an avid LinkedIn user. I participate in a number of project management and risk management LinkedIn Groups. I enjoy sharing with others and learning from others. Twitter. I use the desktop version of Twitter most of the time. However, when I am in remote locations, I turn to my phone to send and read tweets about project management. Stitcher. Listen to podcasts on your iPhone, iPad, Android or PC -anytime, anywhere. 9
  10. 10. Pomodoro. I recently discovered the Pomodoro concepts and app. If you find yourself easily distracted and wasting much of your day, check this out. I have found Pomodoro particularly helpful for improving my study habits. Watch this video for more information. LinkedIn LinkedIn has many project management Groups. Pick a few Groups and participate in the Discussions. You will learn from the best around the globe. The Project Manager Network - #1 Project Manager Social Media Group & Community on LinkedIn. Find PM jobs or a job in a PMO. Discuss methodology, management of projects. Research PMP certification, Prince2, CMMI, PMI PMBOK, RUP, Six Sigma, ITIL, IEEE, Agile & Scrum, Software, PDU career education. USA, Canada, UK, India, Europe. PMO Experienced - This group was created for life after the PMP Exam. If your title is Project Manager or 10
  11. 11. Program Manager and above, this group is for you. No more getting lost in the noise of questions regarding PMP Exam Prep and Courses. In this group, you can have your tough Project Managment and PMO questions answered. Project Management Professionals - This Group for all Project Management Professionals (Certified and non-certified). Membership Sites One the best investments a PM can make is the Project Management Institute membership. Take advantage of the Communities of Practice, publications, books, seminars, professional networking and development, and career resources. Project Management Institute 11
  12. 12. Podcasts Want an easy way to learn on the go? Try podcasts. Listen to podcasts as you drive, commute, or exercise. Software Process and Measurement by Tom Cagley - The Software Process and Measurement Cast provides a forum to explore the varied world of software process improvement and measurement. The BA Coach Podcast by Yamo - Yamo interviews expert business analysts around the globe and covers a wide range of topics including software requirement processes. The Public Speaker’s Quick and Dirty Podcast by Lisa B. Marshall - Lisa Marshall delivers practical, evidence-based communication tips that will help you to create and deliver stronger messages, effectively manage conflict, and develop solid relationships. 12
  13. 13. Project Management Templates Why reinvent the wheel? Here are some free project management templates. All of these free PM templates are developed by PMP certified Project Managers with extensive project management experience. The templates are organized according to PMBOK process group. Project Management Docs Publications and Journals PM Network® - PM Network is the award-winning professional magazine published monthly for the members of the Project Management Institute (PMI). PMI Today® - PMI members rely on PMI Today® to keep them informed of the latest news, events, volunteer 13
  14. 14. activities and services of PMI and its communities. This monthly publication contains the latest developments about certification, research, standards, education and training, as well as news from chapters and other communities. Newsletter - Get free PM videos, tools and tips by joining this newsletter. Public Speaking Communication is an essential skill for project managers. One of the best ways to improve your public speaking skills is to join Toastmasters. Toastmasters International - Toastmasters International is a world leader in communication and leadership development. Membership is 292,000 strong. Members improve their speaking and leadership skills by attending one of the 14,350 clubs in 122 countries that make up our global network of meeting locations. 14
  15. 15. TED Talks - Watch world class speakers and learn more effective public speaking techniques. Software There are many software choices for project management including desktop, network, and online versions. Here are a few favorites. Celoxis Clarizen LiquidPlanner Microsoft Project Professional Smartsheet Trello Wrike 15
  16. 16. Twitter Check out PMChat on Twitter. This global community of project managers and business analysts discusses lessons learned and best practices. Don’t miss the live pre-game show. PMChat PMI: Voices on Project Management Webinars The next best thing to being at a live presentation is to attend a webinar. You also save in transportation and lodging expenses. PMI has great presenters. PMI: Project Risk Management Community of Practice. PMI: Requirements Management Community of Practice 16
  17. 17. PMI: Agile Community of Practice Stanford University: Advanced Project Management (Free Webinar Series) 17