ITEC N466: Project initialization

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ITEC N466: Project initialization

  1. 1. Information Management Project ITEC N466 Semester I 2013 / 2014 2013/2014-SemesterI 1
  2. 2. Conceptualizing and Initializing the Project 2013/2014-SemesterI 2
  3. 3. Learning Objectives • Define what a methodology is and describe the role it serves in IT projects. • Identify the phases and infrastructure that make up the IT project methodology introduced in this chapter. • Develop and apply the concept of a project’s measurable organizational value (MOV). • Describe and be able to prepare a business case. • Distinguish between financial models and scoring models. • Describe the project selection process as well as the Balanced Scorecard approach. • Describe IT governance and how it helps to ensure that investments in IT projects align with organizational strategies and provide the returns originally envisioned. • Describe the role of the project management office (PMO) in organizations. 2013/2014-SemesterI 3
  4. 4. Information Technology Project Methodology (ITPM) • Methodology • A strategic-level plan for managing and controlling the project • Game plan for implementing project and product lifecycles • Recommends phases, deliverables, processes, tools, and knowledge areas for supporting an IT project • Must be flexible and include “best practices” learned from experiences over time. • Can be • Traditional (e.g., Waterfall) • Agile (e.g., XPM, SCRUM) 2013/2014-SemesterI 4
  5. 5. An IT Project Methodology Figure 2.1 2013/2014-SemesterI 5
  6. 6. The Relationship Between the PLC & SDLC Figure 1.7 6 2013/2014-SemesterI
  7. 7. ITPM Phases • Phase 1: Conceptualize and Initialize • Phase 2: Develop the Project Charter and Detailed Project Plan defined in terms of project’s: • scope • schedule • budget • quality objectives 2013/2014-SemesterI 7
  8. 8. Phases continued • Phase 3: Execute and Control the Project using approach such as the SDLC. • Phase 4: Close Project • Phase 5: Evaluate Project Success • Post mortem by project manager and team of entire project • Evaluation of team members by project manager • Outside evaluation of project, project leader, and team members • Evaluate project’s organizational value 2013/2014-SemesterI 8
  9. 9. Hands-on Exercise 1 2013/2014-SemesterI 9 • Discuss THREE advantages of having and following an IT Project Methodology
  10. 10. Hands-on Exercise 1 –Cont. 2013/2014-SemesterI 10 • Why is it important to have deliverables for each phase of the IT project methodology? • The SDLC is the methodology used to accomplish the Deliverable of the _____________________ PLC Phase • Project Management Objectives include _________, _________, ___________, and __________
  11. 11. IT Project Management Foundation • Project Management Processes • Initiating processes • Planning processes • Executing & controlling processes • Closing processes • Evaluating processes • Project Management Objectives Figure 2.2 2013/2014-SemesterI 11
  12. 12. IT Project Management Foundation • Tools - e.g. Microsoft Project ® , Computer Aided Software Engineering (CASE), Primavera Project Planner 2013/2014-SemesterI 12
  13. 13. The Business Case • Definition of Business Case: an analysis of the organizational value, feasibility, costs, benefits, and risks of the project plan. • Attributes of a Good Business Case • Details all possible impacts, costs, and benefits • Clearly compares alternatives • Objectively includes all pertinent information • Systematic in terms of summarizing findings 2013/2014-SemesterI 13
  14. 14. Process for Developing the Business Case Figure 2.3 2013/2014-SemesterI 14
  15. 15. Developing the Business Case • Step 1: Select the Core Team • Advantages: • Credibility • Alignment with organizational goals • Access to the real costs • Ownership • Agreement • Bridge building 2013/2014-SemesterI 15
  16. 16. Developing the Business Case • Step 2: Define Measurable Organizational Value (MOV) the project’s overall goal 2013/2014-SemesterI 16
  17. 17. Hands-on Exercise 2 2013/2014-SemesterI 17 • What is the Deliverable of the Conceptualize and Initialize PLC Phase? • What four attributes should this Deliverable detail? • What is the importance of identifying alternatives for a Business Case?
  18. 18. Measurable Organizational Value (MOV) • The project’s goal • Measure of success • Must be measurable • Provides value to the organization • Must be agreed upon • Must be verifiable at the end of the project • Guides the project throughout its life cycle • Should align with the organization’s strategy and goals 2013/2014-SemesterI 18
  19. 19. Hands-on Exercise 3 2013/2014-SemesterI 19 • What is a Project’s Measurable Organizational Value (MOV)? The MOV is the Overall ______________ and the ____________ of _______________ of a Project • Why, do you think, must a project’s MOV be agreed upon?
  20. 20. Process for Developing the MOV 1. Identify the desired area of impact Potential Areas: • Strategic • Customer • Financial • Operational • Social 2013/2014-SemesterI 20
  21. 21. 2013/2014-SemesterI 21
  22. 22. Process for Developing the MOV 2. Identify the desired value of the IT project Organizational Value: • Better? ___________ • Faster? ____________ • Cheaper? ___________ • Growth in number? ____________ 2013/2014-SemesterI 22
  23. 23. Process for Developing the MOV 3. Develop an Appropriate Metric  Should it increase or decrease? Metrics: • Money ($, £, ¥ ) • Percentage (%) • Numeric Values 2013/2014-SemesterI 23
  24. 24. Process for Developing the MOV 4. Set a time frame for achieving the MOV  When will the MOV be achieved? 2013/2014-SemesterI 24
  25. 25. Process for Developing the MOV 5. Verify and get agreement from the project stakeholders  Project manager and team can only guide the process 2013/2014-SemesterI 25
  26. 26. Process for Developing the MOV 6. Summarize the MOV in a clear, concise statement or table MOV: This G2C Mobile App project will provide a 20% return on investment and 500 new customers within the first year of its operation This project will be successful if _________________. 2013/2014-SemesterI 26 Example MOV:
  27. 27. Year MOV 1 20% return on investment 500 new customers 2 25% return on investment 1,000 new customers 3 30% return on investment 1,500 new customers Example MOV Using Table Format 2013/2014-SemesterI 27
  28. 28. Hands-on Exercise 4 2013/2014-SemesterI 28 • Develop two different MOVs for an organization that is developing a mobile app to provide online training. • For each MOV, focus on two of the following areas of impact: • Strategic • Customer • Financial • Operational • Social • Develop a three-year table for each MOV Hint: See MOV Example on previous slide
  29. 29. 2013/2014-SemesterI 29 MOV 1
  30. 30. 2013/2014-SemesterI 30 MOV 2
  31. 31. Conceptualizing and Initializing the Project 2013/2014-SemesterI 31

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