Quadrem Invoicing Case Study Agenda Objectives Overview Issues
Invoicing  Via Quadrem <ul><li>Targeted Objectives Of XML Based Invoicing </li></ul><ul><li>Reduced administrative costs a...
Invoicing Cycle Time Comparison Manual Invoice Process Quadrem Invoice Process Invoice runs through ERP approval process I...
Invoicing Via Quadrem <ul><li>Supply Centre focused first, integration second </li></ul><ul><li>First deployed in Australi...
Australian Invoicing Challenges <ul><li>Specific requirements of the Australian Tax Office – year long process to obtain a...
N. American Invoicing Challenges Issues Encountered In North American Deployment <ul><li>Tax calculation rounding differen...
Invoicing Comparison Quadrem Invoicing vs. Pay On Receipt Receipt of matching invoice Receipt of goods Payment trigger and...
Questions?
Upcoming SlideShare
Loading in …5
×

RTP Americas 2004 CONFIDENTIAL – not for distribution

425 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
425
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
4
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

RTP Americas 2004 CONFIDENTIAL – not for distribution

  1. 1. Quadrem Invoicing Case Study Agenda Objectives Overview Issues
  2. 2. Invoicing Via Quadrem <ul><li>Targeted Objectives Of XML Based Invoicing </li></ul><ul><li>Reduced administrative costs and overhead </li></ul><ul><li>Increased data accuracy </li></ul><ul><li>Improved visibility to invoicing issues </li></ul><ul><li>Workflow enabled process </li></ul><ul><li>Tighter payment controls relative to other automated payment processes </li></ul><ul><li>Increased satisfaction of AP customers (suppliers) </li></ul>
  3. 3. Invoicing Cycle Time Comparison Manual Invoice Process Quadrem Invoice Process Invoice runs through ERP approval process Invoice paid per terms Invoice paid per terms Supplier creates and transmits Invoice via Quadrem Invoice loaded from XML document. Errors routed via e-mail. Mismatches flagged via ERP based process Invoice runs through ERP approval process Supplier reviews, accepts, fulfills order Supplier creates and sends Invoice (mail, fax, e-mail) Supplier reviews, accepts, fulfills order Mismatches flagged via ERP based process Invoice Scanned and Keyed. Errors handled manually
  4. 4. Invoicing Via Quadrem <ul><li>Supply Centre focused first, integration second </li></ul><ul><li>First deployed in Australia at Hamersley Iron (SAP) and RTCA (Ellipse) </li></ul><ul><li>Expanding to other units in Australia and North America </li></ul><ul><li>Live with over 150 suppliers </li></ul><ul><li>Processing 3200+ invoices per month and growing </li></ul><ul><li>North America entering pilot this month </li></ul>Ongoing Deployment:
  5. 5. Australian Invoicing Challenges <ul><li>Specific requirements of the Australian Tax Office – year long process to obtain approval </li></ul><ul><li>SAP integration via IDOC, Ellipse required 3 rd party software, adding time & complexity </li></ul><ul><li>Taxes on additional charges- SC did not originally support, fine tuning of this is ongoing </li></ul><ul><li>Perception by suppliers of “double work” </li></ul><ul><li>Supply Centre performance issues over dial-up connection </li></ul><ul><li>Supplier training and support </li></ul>Issues Encountered In Australian Deployment
  6. 6. N. American Invoicing Challenges Issues Encountered In North American Deployment <ul><li>Tax calculation rounding differences between Ellipse and SC- evaluating options </li></ul><ul><li>Use Tax- not encountered in AUS required some adjustments to data sent to suppliers </li></ul><ul><li>Business unit specific rules for exception handling had to be documented and dealt with </li></ul><ul><li>Workflow and interaction between AP and buyers evolves and requires re-training </li></ul><ul><li>Business Unit reliance on “pay-on-receipt” process </li></ul><ul><li>Canadian Taxes? </li></ul>
  7. 7. Invoicing Comparison Quadrem Invoicing vs. Pay On Receipt Receipt of matching invoice Receipt of goods Payment trigger and data source Limited need for post payment reconciliation since payment based on matched invoice Extensive reconciliation can be required if ERP data is inaccurate Reconciliation Full support for additional charges on invoices (based on business rules) Additional charges (freight, surcharges, etc.) not supported Support for additional charges 3-way match (PO, receiver, and invoice) 2-way match (PO and receiver) Matching support Detailed remittance advice with supplier invoice # can be provided via EFT process or check No detailed remittance advice provided to supplier with reference to invoice # Payment data provided to supplier Quadrem Invoicing Pay On Receipt Characteristic
  8. 8. Questions?

×