ERP Systems PowerPoint Presentation


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ERP Systems PowerPoint Presentation

  1. 1. IT Strategic Plan Refresh Project Enterprise Resource Planning (ERP) Systems Initiatives November 6, 2007
  2. 2. Approach <ul><li>Strategic initiatives examined to determine </li></ul><ul><ul><li>What has and has not been accomplished </li></ul></ul><ul><ul><li>What remains to be accomplished </li></ul></ul><ul><ul><li>Next steps and new directions </li></ul></ul><ul><li>Meetings to be held through autumn </li></ul><ul><ul><li>May 21, Leadership; July 10, Risk Management; August 14, Network Access and Storage; September 13, Learning Environments; October 17, Training and Support </li></ul></ul><ul><ul><li>Go to for podcast, transcript and meeting summary </li></ul></ul>
  3. 3. Today’s Discussion and Subsequent Meetings <ul><li>Enterprise Resource Planning (ERP) Systems Data Warehouse and Student Information Systems </li></ul><ul><li>Review and summary of PlanIT Refresh outcomes (December) </li></ul>
  4. 4. Data Warehouse <ul><li>Develop an enterprise data warehouse </li></ul><ul><li>using currently available central data. </li></ul>
  5. 5. Achievements <ul><ul><ul><li>Reallocated $250,000 of university funds to the Data Warehouse project </li></ul></ul></ul><ul><ul><ul><li>CIO received $100,000 cash in FY04 new funding for the Data Warehouse project ・ </li></ul></ul></ul><ul><ul><ul><li>Hired a Data Warehouse program manager to oversee the current Course Analytics initiative sponsored by the Office of Undergraduate Studies and initiated a 2-3 year strategic planning process for developing the Enterprise Data Warehouse </li></ul></ul></ul>
  6. 6. Achievements <ul><li>Developed a strategic plan for the Data Warehouse </li></ul><ul><li>Hired additional staff to increase technical leadership of the Data Warehouse </li></ul><ul><li>Launched the Course Analytics Data Mart, in collaboration with the Office of Undergraduate Studies </li></ul>
  7. 7. Achievements <ul><li>Completed Phase 1 of the Faculty Data Store Project (Faculty Analytics) and began Phase 2 </li></ul><ul><li>Released Student Analytics </li></ul><ul><li>Reviewed the Operational Data Store and Data Warehouse web sites with the goal of consolidating and standardizing the two sites into a single point of entry as well as providing for user access requests </li></ul>
  8. 8. Achievements <ul><li>Updated the strategic plan for the Data Warehouse </li></ul><ul><li>Implemented the Financial Data Warehouse, which included a purge of the Financial System database </li></ul><ul><li>Began planning for the Human Resources Data Warehouse and hired a project manager </li></ul>
  9. 9. Data Warehouse: Where to go from here? <ul><li>What has not been accomplished </li></ul><ul><li>What remains to be accomplished </li></ul><ul><li>Next steps and new directions </li></ul>
  10. 10. Student Information Systems <ul><li>Part 1 - Complete a detailed evaluation of processes and systems that support student administration functions. Recommend a plan for implementing an integrated student information system that is available to the user community 24 hours per day, 7 days a week, 365 days per year. </li></ul><ul><li>Part 2 - Select and implement a student portal and content management system. </li></ul>
  11. 11. Student Information Systems Business Drivers <ul><li>Remove SSN as Identifier </li></ul><ul><li>Create Single Authoritative Data Source </li></ul><ul><li>Create Manageable and Maintainable Systems </li></ul><ul><li>Provide Concise and Easily Accessed Data </li></ul><ul><li>Integrate Administrative Systems </li></ul>
  12. 12. Different From Previous ERP Implementations at OSU <ul><li>Broader Impact Across Campus </li></ul><ul><li>Wave Release Approach </li></ul><ul><li>Merging of Two Systems (HR and Student) </li></ul>
  13. 13. Timeline <ul><li>Currently in Development Phase </li></ul><ul><li>Five Rollouts Scheduled from May 2008-June 2009 </li></ul><ul><li>Rollouts Follow Academic Calendar </li></ul>
  14. 14. Budget-Projected <ul><li>Labor (Project Staff, Backfill, etc.) $34.7M </li></ul><ul><li>Other (Hardware, Software, etc.) $10.3M </li></ul><ul><li>Total $45.M </li></ul><ul><li>As of Sept 2007, spent $12.0 M </li></ul>
  15. 15. What We Have Accomplished <ul><li>Fit Gap Sessions </li></ul><ul><li>Strategies </li></ul><ul><ul><li>Technical Architecture </li></ul></ul><ul><ul><li>Implementation </li></ul></ul><ul><ul><li>Conversion </li></ul></ul><ul><ul><li>Training & Communication </li></ul></ul><ul><li>Designs & Requirements </li></ul><ul><li>Business Process Flow Definitions </li></ul>
  16. 16. What We Expect to Complete <ul><li>Alpha Wave Development </li></ul><ul><li>Alpha Wave Test Plans </li></ul><ul><li>Creation of Testing Environments </li></ul><ul><li>Increase Campus-wide Awareness </li></ul><ul><li>Development of Training Materials </li></ul><ul><li>Identify and Communicate Business Process Impacts to Organizations </li></ul>
  17. 17. Student Information Systems: Where to go from here? <ul><li>What has not been accomplished </li></ul><ul><li>What remains to be accomplished </li></ul><ul><li>Next steps and new directions </li></ul>