Time Management
MMM Training Solutions
Time Management –
Manage the “Now”

"Time is the scarcest resource of the
manager; if it is not managed, nothing
else can ...
Activity – Time Limit
Do we feel this way often?

I wish I have more than 24 hours per day so that I can
get more things done!
The Clock and the Compass
Activity Logs
• Activity logs helps you
to:
– To audit the way that you
use your time

– Identify
and
eliminate
time-wasti...
Organizing Your Time
Pareto Principle, Job Analysis
Activity Logs and Pareto Analysis

• Compare the activity log that you have
just constructed with your Job Role chart
and ...
Analyzing Your Activity Log
• Which activities do I need to spend more time on or
less time on?
• What time did I start my...
Activity Log
• How would you like your activity log to
look six months from now?
• Create this activity log for the future...
‘To Do’ Lists
• An Effective Tool to Manage Time
Prioritization:

The Time Management Matrix

Based on work by Stephen Covey
Time Management Matrix
Urgent
Important

Not
Important

Quadrant 1

Quadrant 3

Not Urgent

Quadrant 2

Quadrant 4

Tasks ...
Activity

• Slot the activities of your To-do list into
the 4 quadrants
Thank You
MMM Training Solutions
Mobile: +91 9840932894
Website: www.mmmts.com
E-mail: Administration@mmmts.com
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Prioritization - A Time Management Essential

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Time Management cannot happen without prioritization. In this presentation there are some powerful time management tips and time management tools. Time management skills for all leaders is a non-negotiable skill.

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  • What Is Time Management? Compare The Clock And The CompassAsk the participants to come up with ideas on what the clock and compass mean in their livesAfter their responses introduce the following discussionIn his book: First Things First, Stephen Covey argues that how we think about time can be characterized by the metaphors: clock and compass. The clock represents the activities, the appointments and the tasks that fill up our day.The compass represents the importance that tasks take on and the direction that we want our lives to take."The struggle comes when we sense a gap between the clock and the compass – when what we do, doesn’t contribute to what is most important in our lives."
  • Icebreaker - energiser
  • The facilitator must encourage participants to write their own activity log.It is important that they must write a log of the tasks that they performThe following slides may be used as an example to illustrate this activity
  • Prioritization - A Time Management Essential

    1. 1. Time Management MMM Training Solutions
    2. 2. Time Management – Manage the “Now” "Time is the scarcest resource of the manager; if it is not managed, nothing else can be managed.” Peter.F.Drucker, (1909-2005), Management Guru
    3. 3. Activity – Time Limit
    4. 4. Do we feel this way often? I wish I have more than 24 hours per day so that I can get more things done!
    5. 5. The Clock and the Compass
    6. 6. Activity Logs • Activity logs helps you to: – To audit the way that you use your time – Identify and eliminate time-wasting or low-yield jobs
    7. 7. Organizing Your Time Pareto Principle, Job Analysis
    8. 8. Activity Logs and Pareto Analysis • Compare the activity log that you have just constructed with your Job Role chart and identify the 20% of your activities that contribute to 80% of your results
    9. 9. Analyzing Your Activity Log • Which activities do I need to spend more time on or less time on? • What time did I start my number one priority each day? • What did I do that could be eliminated or delegated to someone else? • What else should I be doing? • How do these activities relate to my long term goals and objectives?
    10. 10. Activity Log • How would you like your activity log to look six months from now? • Create this activity log for the future and identify the key areas where you need to spend more time and the areas that you need to spend lesser time
    11. 11. ‘To Do’ Lists • An Effective Tool to Manage Time
    12. 12. Prioritization: The Time Management Matrix Based on work by Stephen Covey
    13. 13. Time Management Matrix Urgent Important Not Important Quadrant 1 Quadrant 3 Not Urgent Quadrant 2 Quadrant 4 Tasks can be divided into 4 categories depending on importance and urgency
    14. 14. Activity • Slot the activities of your To-do list into the 4 quadrants
    15. 15. Thank You MMM Training Solutions Mobile: +91 9840932894 Website: www.mmmts.com E-mail: Administration@mmmts.com

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