Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Addington College Time Management session 10

158 views

Published on

Time Management Series

www.executivementor.com.au

Business Mentor Perth

Published in: Business
  • Be the first to comment

Addington College Time Management session 10

  1. 1. Session Ten: Organizing Your Files Key Principles Of Retrieval •Group similar things together •Place them in their own space or container •Label them clearly Sorting Based on File Type (I)
  2. 2. Session Ten: Organizing Your Files File Categories •Working files •Reference files •Archive files •Disaster files Sorting Based on File Type (II)
  3. 3. Session Ten: Organizing Your Files Electronic Files •File structure used in paper files and electronic files should parallel each other •Use keywords and search programs •Don’t keep what you don’t need. •Don’t ask, “Will I ever need this?” •Do ask, “Where could I get this if I needed it?” Sorting Based on File Type (III)
  4. 4. Session Ten: Organizing Your Files Briefcase Tools that are needed frequently when away from the office Reference files that are frequently referred to, such as telephone lists Working files that are needed A system for expenses Sorting Based on File Type (IV)
  5. 5. Session Ten: Organizing Your Files • Save several of the same type of things to do at once. • We can even batch interactions with others! • Other things to batch: – Word processing files – E-mail messages – Voice mail The Batching Technique
  6. 6. Session Ten: Organizing Your Files • Save several of the same type of things to do at once. • We can even batch interactions with others! • Other things to batch: – Word processing files – E-mail messages – Voice mail The Batching Technique

×