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Microsoft Office 2007


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In this session you will learn:

• Office 2007 New you are aware of the many new features and how they can best help you and your organization
• Best Practices for Training Strategies from experience professionals that have assisted many organizations with the transition to Office 2007.
• Pitfalls to avoid in Office 2007 Training. It is best to learn from the experience of other so that you do not have to make the same mistakes when upgrading your organization.

Published in: Technology, Business

Microsoft Office 2007

  1. 1. How to smoothly transition to:<br />Microsoft®OfficeProfessional 2007<br />
  2. 2. Agenda<br />Introducing Microsoft Office 2007<br />Microsoft Office 2007 Solutions<br />The New User Interface<br />Save Time And Stay Organized<br />Manage Contact Information<br />Produce Quality Materials<br />Simplify Database Creation & Reporting<br />Application Overviews<br />Summary<br />
  3. 3. What is Office Professional?<br />Microsoft Office Professional 2007 is a complete, easy-to-use suite of productivity and information management software that helps you save time and stay organized<br />Reduce the time you spend on routine tasks<br />Manage all your contact and customer information in one place <br />Produce professional marketing materials and campaigns in-house<br />Simplify information analysis and reporting<br />
  4. 4. What’s Included with Office Pro 2007<br />Office Professional 2007 is the new release of familiar Microsoft productivity and information-management software. The Office Professional suite includes:<br />Microsoft Office Access for database creation and reporting <br />Microsoft Office Excel® for spreadsheet creation and analysis<br />Microsoft Office Word for document creation<br />Microsoft Office PowerPoint® for presentation creation<br />Microsoft Office Publisher for creation of marketing materials and campaigns<br />Microsoft Office Outlook® with Business Contact Managerfor contact and customer management<br />
  5. 5. New User Interface<br />Why Microsoft redesigned the user interface<br />Menu and toolbars were burdened with too many commands<br />Users had difficulty finding and using productivity-enhancing features<br />Results-oriented design goals<br />Make the software easier to use<br />Help people save time<br />Make it easier to discover more of the functionality people need in Microsoft Office<br />Support the creation of great-looking, more effective documents<br />
  6. 6. New User Interface (Cont’d)<br />Innovations<br />Redesign is results-oriented<br />Features organized by user task<br />Galleries present selection of results<br />Features are easier to find<br />Menus and toolbars replaced with the tabbed Ribbon<br />Tabs organize features according to activity specific to program<br />Contextual tabs reveal specialized features when needed<br />Features are easier to use<br />Galleries reduce need to operate dialog boxes<br />Live Preview shows changes prior to applying formatting effects<br />Enhanced ScreenTips include graphics and guidance on feature usage<br />Benefits<br />Users achieve what they want instead of wasting time figuring out how to use the program<br />Users more easily discover new features and spend less time searching for commands<br />Users have increased confidence and proficiency using Microsoft Office programs; helpdesk calls are reduced<br />
  7. 7. Key Components of New User Interface<br />Ribbon replaces menus and toolbars<br />Command tabs organized by activity<br />Clean, uncluttered workspace<br />
  8. 8. Key Components of New User Interface (Cont’d)<br />Contextual tabs <br />present specialized <br />features when <br />needed<br />
  9. 9. Key Components of New User Interface (Cont’d)<br />Gallery presents user with a selection of desired outcomes<br />
  10. 10. Addressing Customer Challenges<br />
  11. 11. Office Professional 2007 Solutions<br />
  12. 12. Scenario 1: Spend Less Time on Routine Tasks<br />Before Office Professional 2007<br />I often use only a small portion of my software, but I would like to get more out of it<br />I would like to be better organized and spend my time on important tasks<br />I waste too much time searching for important information<br />It is time-consuming to create professional-quality documents<br />With Office Professional 2007<br />New task-based menus help me to find and use the features I need<br />The new To-Do Bar provides a consolidated view of tasks, e-mail messages flagged as tasks, and upcoming appointments<br />I can quickly find important e-mail messages with Instant Search in Outlook 2007<br />New tools in Word 2007 make it easier to apply professional formatting and instantly preview changes<br />
  13. 13. Scenario 1: Spend Less Time on Routine Tasks<br />New task-based menus make it easy to find and use the features you need<br />Menus and commands change automatically based on your activity<br />Step-by-step guides help you learn new features<br />
  14. 14. Scenario 2: Manage All Customer and Contact Information in One Place<br />Before Office Professional 2007<br />Our customer and prospect information is in many different places<br />Sales leads and opportunities are difficult to track and manage<br />It’s difficult to keep project-related information organized<br />With Office Professional 2007<br />We centralize all customer information in one place, including communications, appointments, tasks, notes, and documents<br />We can keep track of every sales lead from beginning to closing the sale<br />I can track all project-related information in one place and easily assign tasks to other people<br />
  15. 15. Scenario 2: Proactively Manage Sales Leads and Opportunities<br />Easily track contacts, communications, and tasks for each sales opportunity<br />Review a summary of your sales leads and opportunities to help prioritize efforts<br />Quickly display a customized view of your sales pipeline<br />
  16. 16. Scenario 3: Develop Professional Marketing Communications and Campaigns<br />Before Office Professional 2007<br />It is too costly and takes too long to hire a designer to create marketing materials<br />It’s difficult to create personalized direct mail and e-mail campaigns<br />It’s difficult to monitor the results of marketing campaigns and track their overall effectiveness <br />If we want to print many high-quality materials, we have to provide commercial printers with special files<br />With Office Professional 2007<br />Office Professional 2007 helps us create professional marketing materials in-house, and we can apply our brand identity to professional templates and designs<br />Market more effectively using personalized communications <br />Create, manage, and track marketing campaigns<br />*You can save as a XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Install and use a XPS add-in<br />
  17. 17. Scenario 3: Develop Professional Marketing Communications and Campaigns<br />Send the finished piece to a mailing list<br />Select content from a library of templates<br />Follow the steps to create a campaign<br />
  18. 18. Scenario 4: Simplify Information Analysis and Reporting<br />Before Office Professional 2007<br />It is difficult to see a trend when you have a lot of data in a spreadsheet<br />We don’t have an easy way to keep track of important business data for our company<br />It is time-consuming to keep the information in a database up to date<br />We know what our reports should look like, but we don’t know how to create them<br />With Office Professional 2007<br />Filter, sort, and visualize data with improved table, charting, and graphing tools in Excel 2007<br />Access 2007 helps with a library of business database templates, such as fixed assets, expense reports, customer orders, and issues<br />Quickly collect information from others, because Access 2007 builds the form automatically in an e-mail message<br />Create reports in just one click, and use intuitive tools to filter, sort, group, and subtotal data<br />
  19. 19. Scenario 4: Simplify Database Creation and Reporting<br />Select from a library of predefined database templates<br />Easily tailor to your business needs, using a new, simplified set of menus and commands<br />
  20. 20. Key Benefits<br />Save time and stay organized<br />New user interface makes it easier and faster to find and use the software features you need to complete tasks<br />Manage contact and customer information in one place<br />Simplify lead and customer management with easy-to-use capabilities within the familiar Outlook environment<br />Produce designer-quality marketing materials and campaigns in-house<br />Create professional-quality materials, and manage marketing activities in-house<br />Simplify information analysis and reporting<br />Easily create databases and reports, and analyze critical business information<br />
  21. 21. Key Improvements<br />Innovations in Office Professional 2007 programs<br />Excel. New conditional formatting, new charting, easier-to-use PivotTable® capabilities, and more<br />Word. New Building Blocks to streamline content reuse, more professional formatting, and more<br />Access. New redesigned menus and commands, new tracking application templates, simplified report design, and more<br />Outlook with Business Contact Manager. Improved task management, task and calendar integration, improved e-mail search and filter, and more. New marketing campaigns, project management, customization, reports, accounting integration, and more<br />PowerPoint. New intelligent diagramming, new graphics, streamlined slide reuse, and more<br />Publisher. New business identity capability, professionally designed templates, improved content reuse, and more<br />
  22. 22. Excel 2007<br />Create more professional reports, and analyze and visualize information<br />New! User interface improves professional formatting<br />New! Redesigned charting engine for more professional graphs<br />New! Conditional formatting data-visualization tools<br />Improved! PivotTable and PivotChart® tools<br />
  23. 23. Word 2007<br />Create and share more professional-looking documents<br />New!Building Blocks streamline content reuse<br />New!High-impact graphics are easier to use<br />New!Quick Styles and Document Themes forfaster formatting<br />New!Convert your Word documents to XPS<br />
  24. 24. Access 2007<br />Track, analyze, and report business data more easily and effectively<br />New! Choose from a library of prebuilt database templates<br />New! Paste your data from Excel, or import contacts from Outlook<br />New! Collect information from others via e-mail with data collection forms <br />New! One-click creation of reports and interactive design editing<br />New! Dramatically improved grouping and filtering<br />
  25. 25. Outlook 2007 with Business Contact Manager <br />Work more effectively with new tools to manage e-mail, tasks, and calendar<br />New! Instant Search across all Outlook information<br />New! To-Do Bar: single view of tasks, appointments, and flagged e-mail<br />New! Task integration with the calendar<br />New! Improved junk e-mail filter and anti-phishing technology<br />
  26. 26. Outlook 2007 with Business Contact Manager (Cont’d)<br />Manage customer and prospect information in one place<br />New!Contact tracking and data-synchronization tools<br />New!Marketing campaign management and tracking tools<br />New!Project information and task management tools<br />New!Report and information customization and filtering tools<br />
  27. 27. PowerPoint 2007<br />Create and share more dynamic business presentations<br />New! PowerPoint slide libraries<br />New! Save your own custom slide layouts<br />New! Improved text, table, graphics, and shape formatting <br />New!Convert your presentations to XPS<br />
  28. 28. Publisher 2007<br />Develop professional marketing communications in-house <br />New!Improved library of professionally designed templates<br />New!Apply elements from your brand identity to all Publisher templates<br />New!Create personalized e-mail marketing with improved mail merge<br />New!Publish as XPS for improvedsharing and commercial printing<br />
  29. 29. Ten Benefits of Office Professional 2007<br /> 1. Find and use the features you need with ease<br /> 2. Locate, manage, prioritize, and act on an increasing volume of e-mail<br /> 3. Manage time and tasks more efficiently<br /> 4. Manage all customer and prospect information in one place<br /> 5. Manage sales leads and opportunities more efficiently and effectively<br /> 6. Create, publish, and manage designer-quality publications in-house<br /> 7. Manage all your marketing efforts more effectively<br /> 8. Create professional-looking documents and presentations in less time<br /> 9. Analyze your information to make better decisions<br />10. Simplify database creation and reporting<br />
  30. 30. Roadblocks to achieving benefits<br />How will my company get up to speed on all of the new features of Microsoft Office 2007 so we can see the benefits?<br />How can I get my company comfortable with the new look and feel of Microsoft Office 2007?<br />Microsoft Office 2007 will be difficult for my staff to deploy and maintain.<br />
  31. 31. Acend Office 2007 Training<br />Microsoft Word<br />Microsoft Excel<br />Microsoft Access<br />Microsoft Power Point<br />Microsoft Publisher<br />Microsoft Outlook<br />
  32. 32. Why Train with Acend?<br />Customized learning plan to your personal needs<br />Minimize the difficulty of scheduling your employees to be out of the environment<br />Lessen the impact of having employees away on training<br />More effective learning<br />One-on-one instruction<br />
  33. 33. Thank You for Coming!<br />Your Next Steps<br />Readiness meeting with your Solutions Executive to review your goals with Office 2007<br />Attend an Office 2007 course to learn how to put the new features into action<br />