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Complying with GDPR - General Data Protection Regulation

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Complying with GDPR - General Data Protection Regulation

  1. 1. ACCENTURE SOFTWARE FOR HUMAN CAPITAL MANAGEMENT COMPLYING WITH GDPR GENERAL DATA PROTECTION REGULATION
  2. 2. 2 HR IS AFFECTED WORLDWIDE Copyright © 2018 Accenture All rights reserved. Strong Restrictions Moderate Restrictions Limited Restrictions Overall Levels of Restrictions
  3. 3. 3 UP TO 4% OF ANNUAL GLOBAL REVENUE OR €20MILLION WHICHEVER IS GREATER Copyright © 2018 Accenture All rights reserved. WHAT’S THE IMPACT? PENALTIES
  4. 4. 4 DO YOU … …CONTROL PERSONAL INFORMATION ABOUT EU RESIDENTS? …PROCESS PERSONAL DATA ABOUT EU RESIDENTS? …HAVE EMPLOYEES OR CONTRACT STAFF IN EUROPE? WHO NEEDS TO COMPLY? Copyright © 2018 Accenture All rights reserved. = GDPR APPLIES YESNO “YES”
  5. 5. WHAT IS PERSONAL DATA? 5 • NAME • IDENTIFICATION NUMBER • LOCATION DATA Copyright © 2018 Accenture All rights reserved. THE MOST FAR-REACHING PRIVACY REGULATION EVER ENACTED • ONLINE IDENTIFIERS (e.g. economic, cultural or social) Source: EU’s General Data Protection Regulation
  6. 6. CONTROL OF PERSONAL DATA IS NOW A “HUMAN RIGHT” GDPR… defines the rights of EU residents to control the use of their personal data specifies how data managers must act to protect personal data and secure EU residents’ rights Copyright © 2018 Accenture All rights reserved. 6
  7. 7. 7 DATA SUBJECT RIGHTS GDPR REINVENTS HR DATA MANAGEMENT Copyright © 2018 Accenture All rights reserved. Be forgotten Be erased/ deleted Not to be profiled Use only with consent Accuracy/ Remediation Data portability Explanation of usage Suspend data use Listed items are only a subset of identified rights, obligations, and responsibilities under GDPR.
  8. 8. 8 DATA MANAGER OBLIGATIONS GDPR INCREASES HR DATA RESPONSIBILITIES Copyright © 2018 Accenture All rights reserved. Listed items are only a subset of identified rights, obligations, and responsibilities under GDPR. Controller responsibility Notify of all usages, changes Limit data transfers Impact assessments Extra- territorial scope Data protection and breaches Privacy by design/default Encryption, pseudonym, masking
  9. 9. 9 COMPANIES NEED TO: Adapt organizational and technological measures to demonstrate compliance. Select the right IT vendors and cloud providers. DID YOU KNOW? If data is your business, or your company employs >250 people, you must appoint a Data Protection Officer WHAT CAN YOU DO TO COMPLY? Copyright © 2018 Accenture All rights reserved.
  10. 10. 10 FIND OUT MORE FROM OUR HR TEAM MEET … Copyright © 2018 Accenture All rights reserved. THEY’RE USING POWERFUL SOFTWARE ADD-ONS Helen who manages DATA TESTING Tom who manages DOCUMENT GENERATION Laura who manages DATA COMPLIANCE TO COMPLIANCE DEMANDS.TO MAKE A DIFFERENCE
  11. 11. 11 HELEN USES ACCENTURE CLONE AND TEST FOR CLOUD I can create test data that matches my test cases … or create mass data for performance tests … run regression tests with relevant data as and when I need to … and protect my data to comply with GDPR by anonymizing personal identifiable information (PII). HOW CAN HELEN ANONYMIZE TEST DATA? Copyright © 2018 Accenture All rights reserved. “ ”
  12. 12. 12 LAURA USES ACCENTURE HR AUDIT AND COMPLIANCE AS-A-SERVICE I have validated and consistent data for accurate payroll runs … and can improve quality with internal checks or by automating complex audit processes …I save so much time by correcting errors more easily … and all my actions are documented—so I’m always ready for audits. HOW CAN LAURA CHECK COMPLIANCE? Copyright © 2018 Accenture All rights reserved. “ ”
  13. 13. 13 TOM USES ACCENTURE DOCUMENT COMPOSER It just takes one click to publish documents in the Employee Folder … and I can send e-mails with a link or an attachment at the touch of a button … also, I can easily publish and store communications …and, most important, I can keep lists of outdated documents. HOW CAN TOM SPEED UP EMPLOYEE DOCUMENTATION? Copyright © 2018 Accenture All rights reserved. “ ”
  14. 14. 14 Review/redesign procedures and instructions Verify who has access to HR data Protect retention times and document distribution Align with other departments outside HR Monitor and/or correct HR data Demonstrate data privacy safeguards WHAT DO YOU NEED TO DO TODAY? Copyright © 2018 Accenture All rights reserved. GDPR COMPLIANT
  15. 15. 15 GET READY FOR GDPR WITH US Copyright © 2018 Accenture All rights reserved. Watch our videos on YouTube Test our software for 30 days free of charge Join a webinar Meet up FOLLOW US www.accenture.de/hcmsoftware | hcmsoftwaresales@accenture.com

Editor's Notes

  • Quelle für Punkt 1 &2: Wikipedia

  • People Control Their Personal Data
    Comprehensive, clear, and specific rights
    All kinds of personal data, nearly all uses

    Broad Scope
    All EU residents
    All “controllers” and “processors”
    Everywhere in the world EU personal data is processed

    Strong Enforcement
    Enormous fines
    Civil legal liability
    Shut-down of personal data processing

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