APO Overview


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Control, visibility, governance, and risk management across all your business and IT projects.

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APO Overview

  1. 1. Discover the Solution! Auditing & Compliance Risk IdentificationVisibility Knowledge& Control Enablement Issue Management Communications & Morale Process Enforcement & Management Enable | Innovate | Succeed
  2. 2. Presentation Take-AwayAt the end of this presentation you willunderstand about Automated ProjectOffice (APO):• What APO does• Where APO fits• What APO will do for you• What APO costs you in time and money 1 Enable | Innovate | Succeed
  3. 3. Executive Questions• Are you comfortable that IT can successfully deliver the projects your business needs?• Do you experience surprises of significance in your business?• Are you being told everything is OK only to find out later otherwise?• Do you receive inconsistent information from your organization?• Are your processes being followed consistently?• Do you have open and frequent communication with your stake holders and project team? Enable | Innovate | Succeed
  4. 4. What Do Successful Projects Meanto Your Business?• Job security from performance excellence• Control projects through real-time knowledge (No one can BS you.)• Market share• Growth• Top line revenue• Cost cutting• Competitive advantage• Customer satisfaction 3 Enable | Innovate | Succeed
  5. 5. What Does APO Do?• Visibility – See all of the project information needed – View performance outcomes AND participant feedback on key conditions• Control – Reinforce expected behaviors – Monitor exceptions to expected behaviors (procedures, processes, interactions)• Optimization – Identify conditions that impact productivity – Incorporate productivity improvements into future planning – Predictive analytics drive improved project outcomesProject Success Made Easier! 4 Enable | Innovate | Succeed
  6. 6. Where Does APO Fit? 5 Enable | Innovate | Succeed
  7. 7. Levels of Project Portfolio Planningand Tracking Strategic Goals, Financial Constraints Business Management Business Plans, Budgets Portfolio Management Cost, Schedule, Quality Project Management Participant Feedback 6 Enable | Innovate | Succeed
  8. 8. Products Supporting State of thePractice Project Management Strategic Goals, Financial Constraints HP PPM Center, Planview Business Management Enterprise, etc. Business Plans, Budgets Portfolio Management MS Cost, Schedule, Quality Project, Primavera, et Project Management c. Participant Feedback Nothing!! 7 Enable | Innovate | Succeed
  9. 9. APO Provides Effective, EfficientParticipant Feedback Strategic Goals, Financial Constraints Business Management Business Plans, Budgets Portfolio Management Cost, Schedule, Quality Project Management Participant Feedback 8 Enable | Innovate | Succeed
  10. 10. APO Consolidates Backward-Looking Project Data with Forward-Looking Project Data Strategic Goals, Financial Constraints Business Management Business Plans, Budgets Portfolio Management Cost, Schedule, Quality Project Management Participant Feedback 9 Enable | Innovate | Succeed
  11. 11. APO Provides Results on Dashboard Configurable to Meet Individual Needs 10 Enable | Innovate | Succeed
  12. 12. APO Offers Deep-Dive Capability Revealing Actionable Conditions 11 Enable | Innovate | Succeed
  13. 13. APO Predictive Analytics• Predictive measures of project success• Based on published IT industry studies of project performance research – Leon Kappelman – Mary Sumner – Capers Jones• Four Key Measures: – RPL – Rework Prevention Level – SMART – Clarity of Task Assignments (Specific, Measurable, Accountable, Relevant, Timely) – PAL – Process Adherence Level – SMPL – Senior Management Participation Level Enable | Innovate | Succeed
  14. 14. APO Predictive Analytics Overview 12 Enable | Innovate | Succeed
  15. 15. RPL - Rework Prevention Level 13 Enable | Innovate | Succeed
  16. 16. SMART – Clarity of Task Assignments 14 Enable | Innovate | Succeed
  17. 17. PAL – Process Adherence 15 Enable | Innovate | Succeed
  18. 18. SMPL – Senior ManagementParticipation 16 Enable | Innovate | Succeed
  19. 19. Automated Project Office:Comprehensive Project Management 17 Enable | Innovate | Succeed
  20. 20. APO By The Numbers –You Can Achieve:• Reduce rework by up to 40%• Reduce time spent on status reporting and analysis by up to 2 hours per person/week• Improve productivity up to 30% through process optimization 18 Enable | Innovate | Succeed
  21. 21. How Does APO Do It?• Enables you to manage your staff to realize the value. Specifically: – Drives early visibility of potential issues, risks and root causes – Enforces defined processes – Leverages historical trends, data, and metrics to spot anomalies – Accelerates the implementation of enterprise standards / best practices Enable | Innovate | Succeed
  22. 22. What Does APO Cost?• $5,000 per month for first 10 named users and 100 concurrent projects, volume discounts apply• $5,000-$25,000 one-time implementation fee (depending on scope)• 2-4 hours of your time for requirements definition• 2-4 hours of your team’s time for training• 5-10 minutes/week per team member/stakeholder• 1-2 hours/week for your system administrator• CAI will do all administration, follow up & basic status reporting for additional $1,500 per month**Price will vary based on volume of projects & scope of service. 20 Enable | Innovate | Succeed
  23. 23. APO Implementation• Typical implementation 30 days• Software as a Service Offering (SAAS)• 2-4 hours of your time to define requirements• 4-8 hours of your team’s time per interface• 2-4 hours of your team’s time for training 21 Enable | Innovate | Succeed
  24. 24. Next Steps• Business case: – ROI discussion• Begin implementation 22 Enable | Innovate | Succeed