Electronic mail is commonly known as Email or E-Mail.An email message consists of two components, the messageheader, and the message body.Email Can be sent more than 1 person at a time.To send or receive a email a user should have a Email ID.Email ID consist of two parts user ID and domain name separatedby @ (At the Rate) symbol. User_ID@Domain_Name
To send a email a user should open (sign in) his/her ID.Then click compose/send mail.Enter the email ID of the reciepent in front of ‘To’ .If more than one recipent is there then their email ID is to bewritten in front of ‘CC or BCC’.Then the required text should be entered in the body.Then press on the send option after completion.
A company needs to implement etiquette rules for the following threereasons:Professionalism: by using proper email language your company willconvey a professional image.Efficiency: emails that get to the point are much more effective thanpoorly worded emails.Protection from liability: employee awareness of email risks willprotect your company from costly law suits.
Make the subject Line clear Use your subject line as a pitch Use meaningful subject.Actionable Emails Be concise to point. Do not attach unnecessary files. Do not write in capitals. Avoid long sentences Use proper structure and layout .Don’t leave out message thread.Use BCC to send email to more than one person(Mail Merge).Answer Swiftly(in 24 hrs).Avoid overuse of reply all.Use active instead of passive.Avoid using URGENT and IMPORTANT.Read email before sending
Speed Inexpensive Attachments Easily managedAttachment size limitSpammingRequires hardware and internet accessprivacy
A fax (short for facsimile) is the telephonic transmission ofscanned-in printed material (text or images).The original document scanned with a faxmachine, treated as a single fixed graphicimage, is converted it into a bitmap.The information is transmitted as electricalsignals through the telephone systemThe receiving fax machine reconverts the codedimage and prints a paper copy of the document.
Convenience Fax machines are a great option if it is a paper that can not easily be sent through email. Speed Using a fax machine is much faster than sending an item through the Postal Service.
Machinery required.Requires a Human Recipient To avoid possible problems with paper jams or a lack of ink in the fax machine, another person must be able to confirm receipt of the fax and that it printed correctly. Difficult to manage volumes of paper used.
The Internet is a global system of interconnected computernetworks that use the standard Internet Protocol Suite (TCP/IP)to serve billions of users worldwide.It grew out of a U.S. Defense Department program calledARPANET (Advanced Research Projects Agency Network)The Internet carries a vast range of information resources andservices. The Internet has enabled or accelerated new forms of humaninteractions through instant messaging, Internetforums, and social networking.Information about any topic can be obtained using searchengine and some sites available on WWW(World Wide Web).
The World Wide Web, abbreviated as WWW and commonly known as the Web orW3.WWW is a system of interlinked hypertext documents accessed via the Internet.With a web browser, one can view web pages that may containtext, images, videos, and other multimedia and navigate between them byvia hyperlinks.Many domain names used for the World Wide Web begin with www.Clients use browser application to send URIs via HTTP to servers requesting a WebpageWeb resources need names/identifiers – Uniform Resource Identifiers (URIs) Most popular form of a URI is the Uniform Resource Locator (URL) URL looks like: http://www.internet.com
Structural Components Clients/browsers – to dominant implementations Servers – run on sophisticated hardware Caches – many interesting implementations Internet – the global infrastructure which facilitates data transfer.Semantic Components Hyper Text Transfer Protocol (HTTP) Hyper Text Markup Language (HTML) eXtensible Markup Language (XML) Uniform Resource Identifiers (URIs)
The key steps to perform successful internet search is to Identify the mainconcept in your topic. Then open a search engine like google.com, inbox.com, yahoo.com, msn.comand many more. Enter a keyword or a phrase much similar to your topic or the topic name.Press enter.Related searched all over the web are displayed.
A videoconference or video conference is also known asa videoteleconference.It has also been called visual collaboration‘It is a set of interactive telecommunication technologies whichallow two or more locations to interact via two-way video andaudio transmissions simultaneously.Videoconferencing differs from videophone calls in that itsdesigned to serve a conference rather than individuals
• Video input : video camera or webcam(to capture and send video from your local endpoint)• Video output: computer monitor , television or projector(to display video received from remote endpoints)• Audio input: microphones, CD/DVD player, cassette player(to capture and send audio from your local endpoint)• Audio output: usually loudspeakers associated with the display device or telephone(to play audio received from remote endpoints)• Data transfer: analog or digital telephone network, LAN or Internet.
Video Conferencing Saves Money •Perhaps the biggest advantage or benefit video conferencing has to offer is the ability to meet with people in remote locations without incurring travel expenses or other expenses associated with face to face communication.Video conferencing can stimulate better brainstorming, knowledgesharing and information gathering.Increases Productivity • Workers that no longer require a large investment of time and money travelling for important meetings rather meet with more customers through video conferencing rather than spending their time on the road.
Support for Environmental Initiatives •Video conferencing is an obvious “green” technology, allowing organizations to mitigate energy use by dramatically reducing the need to travel.Better Collaboration •Helps in bettering the communication and processes within an organization, especially ones with multiple locations.One of the more peripheral advantages is the fact thatemployees will be able to receive direct training inresearch, presentation skills as well as public speaking.Reduced security risks, in case of law &order matters. Critical meetings such as those in medical cases can beconvened on time.
Made By : Abhishek Pachisia B.Tech – I.T.(II yr)Reg. No-09SETIT144