Presentation sample (dashboard, excel and powerpoint skills)

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Presentation of my analysis and recommendations for the work I did as the Sustainable Procurement Analyst at the George Washington University Office of Sustainability. The objective of the project was to find ways to increase the sustainability of paper procurement at the university. Based on my analysis, I was able to pioneer a strategy that will increase the amount of recycled content paper in use without increasing costs. In addition, I created an Excel-based dashboard that acts as a balanced scorecard and allows users to compare alternate products on a triple bottom line basis.

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  • Visual display – scale of 1 – 6, (green = 5 & 6, etc.)Categories & subcategories
  • Actual Values driving graphics, and explanation page of tool
  • Allows comparison of paper products by providing a graphical and textual representation of impacts of alternate choices
  • Presentation sample (dashboard, excel and powerpoint skills)

    1. 1. Sustainable Procurement Paper Procurement Abhijit Khanna Office of Sustainability & Procurement September 21, 2012
    2. 2. Agenda• Introductions• Project Background & Scope• Analysis & Recommendations – Issue – Balanced Scorecard Tool – Business Case Analysis – Benefits• Rollout Strategy• Questions Sustainability at GW 1 2 March 2013
    3. 3. PROJECT BACKGROUND & SCOPE Sustainability at GW 2 2 March 2013
    4. 4. Project ScopeBuild on research conducted by prioryear interns• Understanding of internal operations/sustainable procurement.• Discussion with external parties (sustainable procurement at other educational institutions). Discuss paper procurement issues with external experts. • World Resources Institute, World Wildlife Fund, General Services Administration, Environment Protection Agency, Xerox, Staples Discussions with internal parties to vet approach and get stakeholder buy-in. • Procurement staff, Marketing & Creative Services, Law School. Sustainability at GW 3 2 March 2013
    5. 5. Project Scope (continued)Conduct analysis of GW paperprocurement and develop a strategy toimprove sustainability of procurement.• Determine business case for changing procurement.• Build balanced scorecard. Purpose: deliver a tool to institutional buyers and office administrators that provides them with information on additional, non- cost aspects of paper to enable them to determine the best options based on sustainable attributes, quality and price.• Recommendations Develop rollout strategy to implement recommendations Sustainability at GW 4 2 March 2013
    6. 6. ISSUE Sustainability at GW 5 2 March 2013
    7. 7. Paper Policies at Competing Institutions Sustainability at GW 6 2 March 2013
    8. 8. Why not GW?• Challenges – University culture (aversion to change/perceived mandates). • Policy vs. Guidance (a “desired practice”). – Historical objections to recycled content paper. • Quality perceptions – dust and jamming issues • Cost – on current contract, recycled paper costs more, but alternate contracts are available. – General lack of education around non-cost paper characteristics.• How to Address – Provide tools and education to encourage desired buying behavior. Sustainability at GW 7 2 March 2013
    9. 9. BALANCED SCORECARD TOOL Sustainability at GW 8 2 March 2013
    10. 10. Balanced Scorecard – Paper Ratings Sustainability at GW 9 2 March 2013
    11. 11. Balanced Scorecard – Paper Ratings Sustainability at GW 10 2 March 2013
    12. 12. Balanced Scorecard – Selection Impacts Sustainability at GW 11 2 March 2013
    13. 13. ANALYSIS & RECOMMENDATIONS Sustainability at GW 12 2 March 2013
    14. 14. Analysis: Approach• The scope of the analysis entailed conducting an evaluation of current paper usage. – The top 10 products (by sales) across the entire university account for over 90% of copy paper category spend.• Upon understanding the current state of paper procurement, analysis proceeded to an examination of alternate usage patterns and other contract vehicles. – Consider financial impact of retaining current usage pattern under more favorable contract terms. – Apply recommended shift in paper usage, coupled with more favorable contract terms to offset increased cost of recycled content paper. Sustainability at GW 13 2 March 2013
    15. 15. Analysis: Recommendations Implement a sustainable paper procurement strategy • Target a minimum of 30% recycled content paper (elimination of 1 most 0% recycled content) by FY 2014. • Encourage this shift via education of paper purchasers around the university using tools to demonstrate the non-financial considerations/impacts of paper purchases, as well as targeted outreach efforts. • Periodically revisit target to move towards ever more sustainable paper procurement. Apply lessons learned to implement sustainable 2 procurement in other product categories (i.e., other paper products, electronics, water, etc.) • Upon determining efficacy of balanced scorecard among user community, create similar tools to inform purchasing decisions of other products. Sustainability at GW 14 2 March 2013
    16. 16. BUSINESS CASE ANALYSIS Sustainability at GW 15 2 March 2013
    17. 17. Increase amount of recycled paper used at GWwithout incurring additional financial costs.Realize financial savings over current spend, ~ $XXX. Sustainability at GW 16 2 March 2013
    18. 18. GW has an opportunity to increase its purchaseof recycled content paperCurrently, X% of paper purchases are 0% recycled content. Sustainability at GW 17 2 March 2013
    19. 19. Recommended increase in sustainable paperpurchasesReplace 0% recycled content paper purchases with 30% recycled content. Sustainability at GW 18 2 March 2013
    20. 20. Additional cost of recycled paper can be offset byswitching to another contract vehicle Top 3 paper products account for X% of paper purchased at GW. $XXX (current contract) vs. $XXX (alternate contract). Sustainability at GW 19 2 March 2013
    21. 21. BENEFITS Sustainability at GW 20 2 March 2013
    22. 22. Benefits of Implementation• Strategic Benefits/Opportunities – Cost savings (coupled with paperless initiative). – Contribution to sustainability strategy (carbon neutrality and water goals). • Potential to save 80K pounds of CO2 and 363K gallons of water – Drives consistent processes and decision making. – Marketing aspects • Improved rankings • Appeal to prospective students. • Potential to improve scoring on research grant applications. Sustainability at GW 21 2 March 2013
    23. 23. ROLLOUT STRATEGY Sustainability at GW 22 2 March 2013
    24. 24. Possible implementation options• Pilot program that utilizes monitoring and reward/recognition to further education of purchasers on this topic• Tool availability on Office of Sustainability website – Immediately downloadable, exploring making it web-based• Integration with iBuy Training• Partner with Staples to make iBuy experience of paper purchase more conducive to consideration of sustainability factors.• Office of Sustainability outreach via Green Office Program and social media• Student Engagement Sustainability at GW 23 2 March 2013
    25. 25. Questions? Sustainability at GW 24 2 March 2013

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