100 Ways To Be A Better Time Manager


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100 Ways To Be A Better Time Manager

  1. 1. There are 100 ways to be a better time manager. Practice them all and you’ll discover that you’ll get more done, improve the quality of your time with others, and have a better balance between all the demands on your work and life.<br />1. Value your time.<br />2. Treat time as a resource to be managed.<br />3. Measure your time.<br />4. Assess how much time you have to manage.<br />5. Negotiate more control over your working time.<br />6. Decide the best work pattern for yourself.<br />7. Get control of your tasks.<br />8. Have the freedom to balance your tasks.<br />9. Work at an even pace.<br />10. Plan ahead.<br />11. Balance the demands on your time.<br />12. Don’t work more than you need.<br />13. Be a pearl diver: look for the gifts that time brings.<br />14. Use time to get results not just fulfill duties.<br />15. Do something productive and enjoyable each day.<br />16. Ask “what is the best use of my time now?” questions.<br />17. Identify your time robbers.<br />18. Have a purpose to your life.<br />19. Be effective…<br />20. …and then be efficient.<br />21. Don’t rush or overwork.<br />22. Inject variety into your daily tasks.<br />23. Spend up to a quarter of your day on routine tasks.<br />24. Do routine tasks in the shortest time possible.<br />25. Develop good time habits.<br />26. Experiment with different methods for doing routine tasks.<br />27. Use the Shoe-shine principle of doubling-up routine tasks.<br />28. Make the most of shortcuts.<br />29. Prepare your materials in advance.<br />30. Tidy up as you go.<br />31. Question every bit of paper you use.<br />32. Automate.<br />33. Identify bottle-necks and eliminate them.<br />34. Create easy work flows.<br />35. Use just-in-time systems to minimize clutter.<br />36. Bunch similar tasks together.<br />37. Identify the quickest work methods and then train everyone.<br />38. Know which jobs can be speeded up and which can’t.<br />39. Have a regular time slot for chores.<br />40. Put aside time for maintenance tasks.<br />41. Don’t encourage unnecessary paperwork.<br />42. Organize your filing systems.<br />43. Back up your computer records at fixed times.<br />44. Clear your files out regularly.<br />45. Keep your desk clear.<br />46. Handle every piece of paper just once.<br />47. Eliminate junk mail and spam.<br />48. Phone rather than write.<br />49. Don’t photocopy anything unless it is essential.<br />50. Send replies on the same piece of paper.<br />51. Keep your communications sweet and short.<br />52. Manage your projects with time, cost and quality estimates.<br />53. Run projects with detailed time plans.<br />54. Add on 20% to your initial project plans.<br />55. Have detailed lists of your project tasks.<br />56. Create a series of deadlines for your projects.<br />57. Look for weak links in your project and have back-up plans.<br />58. Streamline low-priority project tasks.<br />59. Keep on top of what’s going on in your project.<br />60. Track and monitor your project progress.<br />61. Spend up to a quarter of your day on progress work.<br />62. Have a clear vision of your goals.<br />63. Align your goals with your values.<br />64. Be certain of achieving all your goals.<br />65. Write down your goals.<br />66. Plan your key result areas.<br />67. Set SMART goals for short-term tasks.<br />68. Identify jobs you hate and delegate them.<br />69. Break down big jobs into smaller chunks.<br />70. Prioritize your tasks according to their importance.<br />71. When you’re overwhelmed, write out to-do lists and prioritize.<br />72. Leave loose ends so you can come back easily.<br />73. Use little scraps of unused time for itsy-bitsy jobs.<br />74. Plan 60% of your day; leave the rest for what comes up.<br />75. Put big jobs in your diary first, then the little ones.<br />76. Celebrate reaching your goals.<br />77. Spend up to a quarter of your day on non-doing tasks.<br />78. Take time out to sit and think.<br />79. Look after your health.<br />80. Get a sense of the times.<br />81. Take time to enjoy and appreciate.<br />82. Use the energy of the moment.<br />83. Occasionally just do what you want to do.<br />84. Take breaks at least every 90 minutes.<br />85. Review your day or week.<br />86. Spend up to a quarter of your day with others.<br />87. Always turn up to meetings on time.<br />88. Be courteous and brisk with others.<br />89. Only hold meetings that have a clear purpose.<br />90. Let people know when you’re not free.<br />91. Minimise unnecessary interruptions.<br />92. Learn to say No to jobs that aren’t yours.<br />93. Avoid time-wasters.<br />94. Control your phone.<br />95. Screen all incoming calls.<br />96. Devise a team time policy.<br />97. Keep a clock on the wall.<br />98. Know your time manager personality.<br />99. Check whether you have a tendency to overwork or underwork and adjust.<br />100. Enjoy your time.<br />