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State of Oregon CIO Council Committee on Performance Excellence August 18, 2009 Presented by:  Bob DeVyldere, CIO Council ...
CIO Council <ul><li>Approximately 35 agencies voluntarily participate </li></ul><ul><li>Has been in existence for over 10 ...
Enterprise IT Governance & Delivery Framework
Oregon Enterprise IRM Strategy Summary - 2007-2011
EIRMS Accomplishments <ul><li>Goal 1 -  Effectively plan and execute government IT projects  </li></ul><ul><ul><li>2007-09...
EIRMS Accomplishments <ul><li>Goal 2 -  Ensure adequate state government management information and decision support capab...
EIRMS Accomplishments <ul><li>Goal 3 -  Optimize the efficiency and cost effectiveness of government infrastructure and se...
EIRMS Update Process <ul><li>Operating environment of state government has changed dramatically over the past 18 months </...
Fast Track Planning <ul><li>The Legislative Fiscal Office asked two questions of the State Chief Information Officer (CIO)...
First, IT in the current environment… <ul><li>Agencies invest in information technology (IT) to make business run better, ...
What ideas do Chief Information Officers have that could help manage in these difficult economic times? Renegotiate Contra...
Effective Government 2009 Conference <ul><li>Provide a forum for business and program leaders to learn about opportunities...
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CPE_Aug2009.ppt

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CPE_Aug2009.ppt

  1. 1. State of Oregon CIO Council Committee on Performance Excellence August 18, 2009 Presented by: Bob DeVyldere, CIO Council Chair
  2. 2. CIO Council <ul><li>Approximately 35 agencies voluntarily participate </li></ul><ul><li>Has been in existence for over 10 years </li></ul><ul><li>We come to the table with both agency and enterprise hats on </li></ul><ul><li>Identify common areas, form partnerships and develop enterprise governance as appropriate </li></ul><ul><li>Develop Enterprise Information Management Strategy </li></ul>
  3. 3. Enterprise IT Governance & Delivery Framework
  4. 4. Oregon Enterprise IRM Strategy Summary - 2007-2011
  5. 5. EIRMS Accomplishments <ul><li>Goal 1 - Effectively plan and execute government IT projects </li></ul><ul><ul><li>2007-09 EIRMS Tactical Plan completed </li></ul></ul><ul><ul><li>Governance Charters adopted </li></ul></ul><ul><ul><ul><li>CIO Council & CIO Management Council </li></ul></ul></ul><ul><ul><ul><li>SDC Advisory Board, CIO Advisory Board, Finance Committee </li></ul></ul></ul><ul><ul><li>Trained ~ 300 people in business case development since May 2007 </li></ul></ul><ul><ul><li>Biennial budget instructions required alignment with 2007-2011 EIRMS, coordinated IT planning and budget development with the SDC, and development of business cases for major IT projects </li></ul></ul><ul><ul><li>Over 240 people completed the Oregon Project Management Certification Program (OPMCP) since March 2007 </li></ul></ul><ul><ul><li>Trained nearly (50) in Enterprise Architecture since October 2007 </li></ul></ul><ul><ul><li>RFP to establish Statewide Price Agreement for Quality Assurance Services was completed. Contract execution in early 2009 </li></ul></ul>
  6. 6. EIRMS Accomplishments <ul><li>Goal 2 - Ensure adequate state government management information and decision support capabilities </li></ul><ul><ul><li>DCBS initiated the Statewide Electronic Permitting Project. </li></ul></ul><ul><ul><li>Statewide aerial imagery (color, with ½ meter ground resolution) was delivered and made available for statewide use. In partnership with OSU the Oregon Imagery Explorer portal was implemented </li></ul></ul><ul><ul><li>A statewide standard for Geographic Information Systems (GIS) Software (125-600-7550) was adopted via rulemaking in 2008 </li></ul></ul><ul><ul><li>RFP to establish a Statewide Price Agreement for Electronic Records Management System (ERMS) products and services was completed. Expect contract execution in early 2009 </li></ul></ul><ul><ul><li>DHS Electronic Birth Registration System, Electronic Death Registration System, and Medicaid Management Information System projects were completed </li></ul></ul><ul><ul><li>DAS Oregon Procurement Information Network Project was completed </li></ul></ul>
  7. 7. EIRMS Accomplishments <ul><li>Goal 3 - Optimize the efficiency and cost effectiveness of government infrastructure and services </li></ul><ul><ul><li>Computing and Networking Infrastructure Consolidation (CNIC) Project completed and State Data Center (SDC) </li></ul></ul><ul><ul><ul><li>Completed mainframe consolidation – 3 mainframes to 1 </li></ul></ul></ul><ul><ul><ul><li>Consolidated Portland telephone systems for more efficient operation </li></ul></ul></ul><ul><ul><ul><li>Tiered storage environment to better manage growing data storage – reduces cost and energy consumption </li></ul></ul></ul><ul><ul><ul><li>System security improvements - Network Access Control (NAC), Virtual Private Network (VPN) and Intrusion Detection infrastructure </li></ul></ul></ul><ul><ul><ul><li>SDC awarded Disaster Recovery Contract </li></ul></ul></ul><ul><ul><li>Oregon.gov -14.7 million visitors in 2008 - @ 20% per yr increase in visitors. 21 million pages to 1.4 million visitors each month </li></ul></ul><ul><ul><li>Improved statewide information security guidance -7 policies in 2007-08 </li></ul></ul><ul><ul><li>Enterprise class collaboration tool through Oregon based company -14 agencies with 900 User Accounts. 16 cross-organizational spaces served </li></ul></ul><ul><ul><li>Oregon Statewide Communications Interoperability Plan (SCIP) submitted to federal DHS-Safecom Program in late 2007. Plan adopted by State Interoperability Executive Council (SIEC) in 2008 </li></ul></ul><ul><ul><li>Conducted Statewide Information Security Business Risk Assessments in 2007 & 2008 increasing maturity rating </li></ul></ul>
  8. 8. EIRMS Update Process <ul><li>Operating environment of state government has changed dramatically over the past 18 months </li></ul><ul><li>2007-11 EIRMS Update process initiated to ensure the strategy is properly focused on addressing the priorities, issues and challenges state agencies now face </li></ul><ul><li>Formed a multi-agency steering committee (Business & IT) - held kickoff meeting in January 2009 </li></ul><ul><li>EIRMS Update is planned in three phases with the final version rescheduled for completion by fall of 2009. Update deferred to ensure proper focus on fast-track planning process. </li></ul><ul><ul><li>Phase I - Determine agencies’ business needs and how IT can address those needs – include SWOT and citizen expectation sessions </li></ul></ul><ul><ul><li>Phase II – Determine the ability of IT to respond to the business requirements </li></ul></ul><ul><ul><li>Phase III – Determine the final set of strategic initiatives and finalize the Tactical Plan </li></ul></ul>
  9. 9. Fast Track Planning <ul><li>The Legislative Fiscal Office asked two questions of the State Chief Information Officer (CIO) and Agency CIOs </li></ul><ul><li>What are IT organizations doing to improve efficiency and reduce cost? </li></ul><ul><li>What ideas do Chief Information Officers have that could help manage in these difficult economic times? </li></ul>
  10. 10. First, IT in the current environment… <ul><li>Agencies invest in information technology (IT) to make business run better, cheaper, faster </li></ul><ul><li>Each agency has a portfolio of IT investments that together achieve business outcomes </li></ul><ul><li>Each portfolio is periodically reevaluated and rebalanced in response to new opportunities and changing conditions </li></ul><ul><li>Agencies are now more focused on investments that will produce hard cost savings, not just cost avoidance </li></ul><ul><li>Agencies have already shifted their IT activities to reflect the economic landscape </li></ul>
  11. 11. What ideas do Chief Information Officers have that could help manage in these difficult economic times? Renegotiate Contracts, Licenses and Agreements Utilize more Web Based Tools Contract Brokering through Cross-agency Consortiums Electronic Payroll Statements Improve Citizen access to state government services Streamline Software as a Service Acquisition Online Timekeeping Enterprise Anti-Spam IT better enables telecommuting Expedite Shared Development and Use of Code GIS Data Consolidation
  12. 12. Effective Government 2009 Conference <ul><li>Provide a forum for business and program leaders to learn about opportunities to run their business faster/better/cheaper </li></ul><ul><li>State and Local Government </li></ul><ul><li>September 29 th at the Salem Conference Center </li></ul><ul><li>Lunch panel to address the strategic side of running a business – Ken Rust, Fred King, Gary Blackmer </li></ul>

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