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Candidate Pack

  1. 1. Candidate Pack Principal Enterprise Architect (Grade 7) The Office of the Chief Information Officer (OCIO) Home Office London Ref: 6254 Closing Date: 5th February 2010 Anthony Cody 020 7035 3403
  2. 2. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 Role: Principal Enterprise Architect Unit: Office of the Chief Information Officer (OCIO) Directorate: Finance & Commercial Grade: Grade 7 Salary: £46,506 - £57,553 (plus £3,020 London location allowance) 1.0. Background: The Office of the Chief Information Officer (OCIO) provides strategic leadership on information, systems and technology (IST) issues across the Home Office. As part of the strategic centre, OCIO provides advice and assurance on IST, IT enabled change and information risk to the Home Secretary, Ministers, the Home Office Board (HOB), delivery areas and to corporate processes including planning, programme approval and operating reviews. It is responsible for the Home Office IST strategy and architecture, which provide the IST landscape for the Home Office. Within the OCIO, the work of the Enterprise Architecture (EA) team will be critical in supporting IST-related decision making at Home Office group level. By building an Enterprise Architecture framework model covering the whole Department and its delivery partners, the OCIO will have an unprecedented view of how IST underpins the Home Office's business services in order to deliver its objectives; and how this is planned to change in the coming years. Using an industry-leading modelling tool (Mega) and working closely with the EA teams from the delivery partners, the EA team will assist in the planning of major programmes/ projects and support the identification of IST-related risks and opportunities – helping to translate the HO IST Strategy into reality. The OCIO also reviews technically difficult programmes and offers detailed help and advice. 2.0. Key Responsibilities: To develop and maintain an Enterprise Architecture framework model for the Home Office group, with specific responsibility for enaggement with some of the major programmes in the UK Border Agency (UKBA) and the Identity & Passport Service (IPS). Use the model to inform IST-related decision making in order to manage operational/ change-related risks, and identify opportunities to improve IST investment return (including better value for money and increased business benefits). The Principal Enterprise Architect will be required to work closely with representatives from the delivery partners to understand the business services they offer and the IST provision that is used to deliver them. This will involve building good relationships through regular interaction at both senior management and working-levels. By keeping abreast of business change initiatives within the delivery partners and clearly communicating these back to other members of the OCIO, we shall be able to understand at a group- level the risks and opportunities posed by them and provide guidance/ intervention/ coordination where appropriate. 3.0 The tasks of the jobholder: Manage the OCIO’s relationship with major programmes and Home Office businesses, at both Director IST-level and within their technology teams. 2
  3. 3. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 Ensure the information required in order to maintain the OCIO’s group-wide Enterprise Architecture model is regularly provided by the major programmes and local businesses.. Liaise with the Lead EA Modeller to determine their specific requirements. Keep abreast of changes within the Delivery Partners in terms of organisational objectives, policy development and new programmes/ projects being initiated. Act as a subject matter expert on the organisational objectives and high-level business processes within major programmes and local businesses and IST provision that underpins them. Know who to contact if you or your ‘customer’ needs more information. Customers will include the OCIO’s Information, Strategy & Policy and programme teams as well as other areas external to the unit. Provide timely assessment of major programmes’ business cases for the Group Investment Board, on behalf of OCIO. Contribute to IST-related operational and programme reviews within local businesses. Provide advice and a group-wide view on IST matters to businesses as necessary. Participate in technical reviews of challenging programmes and recommend remedial measures Note: An employee may be required to carry out other duties within the scope of the grade and within the limits of their skill, competence and training. Where demands require additional training it is expected that the employee will be willing to undertake this within a reasonable timescale. 4.0 Selection Criteria: Candidates will be short-listed for further selection if they can demonstrate that they possess the essential competencies (skills) required for the role. Competencies deemed desirable for the role will be assessed at interview only. Competencies have been selected from the applicable professional skills frameworks, details of which can be provided if required. ESSENTIAL SKILLS From the IT Professional Skills Framework: SFIA (v4.0) Strategy and Architecture: Information Strategy Information Systems Co-ordination (ISCO)- Level 6 Maintains an awareness of the global needs of the organisation and promotes the benefits that a common approach to IT deployment will bring to the business as a whole, among information strategy and business management. Coordinates the promotion, development, acquisition and implementation of information systems and services in close liaison with those responsible for management and strategy. Information security (SCTY)- Level 6 Provides leadership and guidelines on information assurance security expertise in the organisation, working effectively with strategic organisational functions such as legal experts and technical support to provide authoritative advice and guidance on the requirements for security controls. Provides for restoration of information systems by ensuring that protection, detection, and reaction capabilities are incorporated. Strategy and Architecture: Advice and guidance Technical Specialism (TECH)-Level 6 Maintains an in-depth knowledge of specific technical specialisms, and provides expert advice regarding their application. Can supervise specialist technical consultancy. The specialism can be any aspect of information or communications technology, technique, method, product or application area. 3
  4. 4. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 Strategy and Architecture: Business / IT strategy and planning Innovation (INOV)- Level 6 Recognises potential strategic application of IT and initiates investigation and development of innovative methods of exploiting IT assets, to the benefit of organisations and the community. Plays an active role in improving the interface between the business and IT. Business Process Improvement (BPRE)- Level 5 Analyses business processes; identifies alternative solutions, assesses feasibility and recommends new approaches. Contributes to evaluating the factors that must be addressed in the change programme. Helps establish requirements for the implementation of changes in the business process. Enterprise Architecture (STPL)- Level 5 Contributes to the creation and review of a systems capability strategy which meets the strategic requirements of the business. Develops models and plans to drive forward the strategy, taking advantage of opportunities to improve business performance. Takes responsibility for investigative work to determine requirements and specify effective business processes, through improvements in information systems, data management, practices, procedures, organisation and equipment. Business Risk Management (BURM)- Level 5 Carries out risk assessment within a defined functional or technical area of business. Uses consistent processes for identifying potential risk events, quantifying and documenting the probability of occurrence and impact on the business. Refers to domain experts for guidance on specialised areas of risk, such as architecture and environment. Coordinates the development of countermeasures and contingency plans. Business Change: Business change management Business Analysis (BUAN)- Level 5 Takes responsibility for investigative work to determine business requirements and specify effective business processes, through improvements in information systems, information management, practices, procedures, and organisation change. Applies and monitors the use of required modelling and analysis tools, methods and standards, giving special consideration to business perspectives. Conducts investigations at a high level for strategy studies, business requirements specifications and feasibility studies. Prepares business cases which define potential benefits, options for achieving these benefits through development of new or changed processes, and associated business risks. Identifies stakeholders and their business needs. DESIRABLE EXPERIENCE Whilst not essential, any experience of the following is desirable: • Working within a complex organisation with a wide range of business services and supporting information systems; • Working within or closely with Home Office local businesses ; • Building senior management and working-level relationships; • Explaining technical concepts to a non-technical audience; • Working in a technical environment; • Enterprise Architecture modelling tools, especially the Mega suite; • Enterprise Architecture approaches such as TOGAF, MODAF, Zachman Framework; • Applying good programme / project management principles (PRINCE2, MSP, OGC Gateway process); • Computer systems engineering including the principles of software development. 5.0. Conditions of Service: This post is permanent and pensionable. Salary The salary range for this post is £46,506 - £57,553. Starting salary will depend on your qualifications and on the quality of relevant experience you offer. Progression up the pay scale will depend on performance which 4
  5. 5. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 is assessed annually. Abatement of salary may apply if you are in receipt of a public service pension. In addition, civil servants who have been granted early retirement (under the terms of Compulsory Early Retirement, Compulsory Early Severance, Flexible Early Retirement or Flexible Early Severance) will be required to repay all or part of their lump sum compensation payments if their re-employment commences during the period represented by the compensation payment. This post currently attracts a London Location Allowance of £3,020 per annum. Hours You will normally be required to work a 5 day week of 36 hours excluding meal breaks. You will however be expected to work in excess of these hours as and when required Annual Leave Your annual leave allowance will be 25 days rising to 30 days after 10 years service. In addition, all staff receive 8 days bank and public holidays and 2½ privilege days to be taken at fixed times of the year. Probation You will be on probation for a period of up to 6 months unless you are already an established civil servant who has satisfactorily completed a probationary period. Pension Pension schemes are available and more information will be provided to successful candidates. For further information on these schemes please refer to the following website Age of Retirement The Civil Service has adopted a no retirement age policy. This will come into effect on 31 March 2010. Nationality This post is open to UK Nationals, British Nationals (Overseas), British Protected Persons, Commonwealth Citizens, EEA Nationals of other member states and certain non EEA family members and Swiss nationals under the Swiss EU agreement. There must be no employment restriction or time limit on your permitted stay in the UK. You should normally have been resident in the United Kingdom for 3 years preceding your application. If you are unsure as to your eligibility on this point, please telephone the Shared Service Centre on 0845 010 0122 for advice. 5
  6. 6. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 6.0. Guaranteed Interview Scheme for Disabled Persons The Home Office operates a guaranteed interview scheme for disabled people (as defined by the Disability Discrimination Act 1995) who meet the minimum criteria for this appointment as published in these Notes. If you wish to apply for consideration under this scheme, please complete the enclosed form and return it with your application form. In addition, if you require any special arrangements at our selection centre, please give details in a covering letter to enable us to make the appropriate arrangements, if necessary. 7.0. Employment of ex-offenders in the Home Office This statement applies to the central Home Office and the United Kingdom Border Agency (UKBA). General Principles • The principle responsibilities of the Home Office are to protect the public and to secure our borders. We work with the police and security agencies to ensure we do all we can to achieve these objectives. • These responsibilities mean that we set very high standards for our staff. Honesty and integrity are essential and form part of the core values of the Civil Service. • We will always carefully check the suitability of new employees for employment at the Home Office and are not tolerant of dishonest behaviour. We do not condone criminal activity in any way. • However, within these constraints, we recognise the contribution that ex-offenders can make to a workforce. Our aim is to ensure that potentially suitable candidates for employment are not automatically ruled out from employment with the Home Office. As such, having a criminal record will not automatically bar an individual from working with us. This will depend on the: o nature of the position; o the circumstances, seriousness and background of the offence(s); o whether or not the conviction is “spent” (“Spent” convictions need to be declared when applying for security clearance); o the applicant’s openness shown in declaring the conviction. 8.0. Pre-appointment procedures • We carry out our own pre-employment checks and security clearances which includes checks about an applicant’s character and integrity. • You should, in normal circumstances, bring a current, valid travel document (e.g. Passport) with you to your interview. EEA citizens are entitled to produce a National Identity Card or a Passport and should bring a residence card if they have one. Your interviewer will use the travel document to verify your identity and a photocopy of your document(s) will be taken to assist with other checks. If you are unable to provide a current, valid travel document the Department will, in exceptional circumstances, consider your representations. If these are accepted you will be subject to additional checks, based on other documentation. Non- EEA, Swiss, or Turkish Nationals will have to demonstrate that they have no time limit or restrictions on their stay. If you are successful at interview you might be required to produce your identity documents again before being offered a position. • We exercise vigilance and rigour in the recruitment of staff who will be working in sensitive areas of Departmental business or with vulnerable groups. For example, where a position involves regularly 6
  7. 7. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 caring for, supervising, training or being in sole charge of children under the age of 18 or vulnerable adults we will seek enhanced disclosure from the Criminal Records Bureau. • All applicants are obliged to complete a Security Questionnaire or Criminal Convictions Declaration Form when applying for a position within the Home Office. The type of form to be completed depends on the level of clearance required for the post. In order for security clearance to be considered, certain pre employment enquiries for example, relating to identity, immigration, some financial and recent background checks will need to be undertaken. The relevant security form can be sent under separate, confidential cover, to authorised individuals and will normally only be seen by those who need to see it as part of the recruitment and vetting process • We ensure that all those who are involved in the security vetting process have been suitably trained to identify and assess the relevance and circumstances of offences. We will consider issues such as the post for which the individual is applying, the nature and seriousness of the offence, the length of time since the offence was committed and the relevance of the conviction but each case will be considered individually on its merits. • Information about convictions or criminal activities provided as part of the recruitment process will be treated in confidence. A criminal record will not necessarily prevent an individual from gaining security clearance. • The HO will maintain the confidentiality of any disclosures made and in asking for disclosures we trust the applicant to be honest about their background. Any failure to disclose relevant circumstances or information is likely to be regarded as evidence of unreliability and will be taken into account in assessing suitability for employment and security clearance. • Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment or termination of a contract where employment has already started and then information subsequently comes to light. 9.0. Applications Completed application form, PEC form & Diversity form should be returned by Friday 5th February 2010, to: Anthony Cody OCIO Home Office 4th Floor Seacole 2 Marsham Street London SW1P 4DF Or by email to: The applicants who appear from the information available to have the best qualifications and experience will be invited to attend an interview held at 2 Marsham Street, London, SW1P 4DF. It is therefore essential that you complete the application form fully but concisely, providing evidence of each of the required competencies. The applicants who appear from the information available to have the best qualifications and experience will be invited to attend a Core Skills Assessment day in Croydon. Candidates who pass the assessment will then be invited to interview which may also include a short presentation. It is therefore essential that you complete the application form fully but concisely, providing evidence of each of the required competencies. The successful candidate will then be subject to checks on health, nationality and other matters before an 7
  8. 8. OCIO Principal Enterprise Architect Candidate Pack: Dec 2009 appointment can be formally offered 10.0. Complaints under the Civil Service Commissioner’s Recruitment Code The Department’s recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commissioner’s Code which can be found at If you feel your application has not been treated in accordance with the Code and you wish to make a complaint, you should contact the HRO Contact Centre, Tel: 0207 035 8888 in the first instance. If you are not satisfied with the response you receive from the Department, you can contact the Office of the Civil Service Commissioners. 11.0. Equal Opportunities The Home Office equal opportunities policy statement: The Home Office is dedicated to promoting equality, fairness and respect. We will create a working environment where diversity is recognised, valued and celebrated. In delivering our business to our diverse society, we will take care to assess the impact of our policies on race, religion and belief, gender, gender identity, disability, sexual orientation and age equality. Specifically we will aim to: § Employ a workforce that reflects, at all levels, the diversity of society as a whole; § Treat all our staff and customers with dignity and respect; § Develop all our staff to realise their full potential; § Ensure that our recruitment, selection, appraisal, training and career progression processes are fair, objective and free from bias or stereotyping; and § Take positive action to secure equality of opportunity. 8