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Best Management Practice                    in the CloudCopyright Novare Consulting
Presentation Objectives       • To appreciate some of the         challenges of adopting best         management practice ...
Novare Consulting Services     Connecting business to the P3M Resources they need                              • P3M Speci...
Verto and VertoCloud                              Developed with Peterborough Council,                              Verto ...
Governing ChangeCopyright Novare Consulting
Best Management Practice Methods                                         Leading                                     Busin...
Key Elements for P3O Models       Centre of Excellence   Project, Programme                              and Portfolio    ...
Centre of Excellence       & Best Practice       Does your organisation use any of the following       whether tailored or...
Embedding Best Practice       Who has tried the following in your organisations       to help embed the methods you use:  ...
All Offer Elements to Help   Embed Best Practice                  Professional   P3M Training &                  Membershi...
A Centre of Excellence in the       Cloud?Copyright Novare Consulting
Centre of Excellence for P3M       Practitioners       • Real examples of documents       • Lessons learned not just      ...
Project Information and       Collaboration                              • Key to support                                p...
P3O Implementations       Has anyone implemented the following to help with       the management of P3M information:      ...
Level of Detail         STRATEGIC            TACTICAL               OPERATIONAL         Benefits             Project sched...
Gathering Data on…       •     Time incurred and forecast       •     Costs incurred and forecast       •     Quality Test...
P3M Information for P3M       Practitioners       • Easy access to                                         Costs         d...
Progress Reporting – How?                               Portfolio                              Programme                  ...
Progress Reporting – Ideal    One simple system                               Portfolio                              Progr...
Verto Case Study – Peterborough 2008/9                              People           • New change programme           • La...
Verto Case Study – Peterborough 2008/9                              Processes        • Multiple documents containing      ...
Verto Case Study – Peterborough 2008/9                        Technologies         • Limited project register via         ...
Peterborough - 2010 onwards                              People         • Increased accountability of           project ma...
Peterborough - 2010 onwards                          Processes         • Easy to use system - complete           programme...
Peterborough - 2010 onwards                   Technologies          • A new programme            management and project   ...
Home screen –   user defined
Programme overview screen  27
Portfolio overview  28
Approvals   (mandates, business cases & projects)
Risks screen  30
Corporate Project Register status
Project timeline
Project milestones
Resources
Key Benefits         Programme Office Savings of 25%           •   Reduction of FTE’s trough improved administration      ...
In Summary            Verto has embedded            P3M methodology            across the organisation            Verto ha...
Some Verto users
VertoCloud – platform for collaborationCopyright Novare Consulting
Any Questions?Copyright Novare Consulting
Best Management Practice in the Cloud (Sian Ferguson)
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Best Management Practice in the Cloud (Sian Ferguson)

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This presentation was made at the UK APMG-International Showcase events.
Join us in London, 20th June 2013. Keynote addresses, masterclasses and round table discussions with leading PPM visionaries. Free to attend if you pre-register. http://uk.apmg-showcase.com/

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Best Management Practice in the Cloud (Sian Ferguson)

  1. 1. Best Management Practice in the CloudCopyright Novare Consulting
  2. 2. Presentation Objectives • To appreciate some of the challenges of adopting best management practice • To explore what practitioners really need for their projects • To explain the potential of cloud based solutions to help build and sustain communities of PPM best practice • To gauge your appetite for such a solution!Copyright Novare Consulting
  3. 3. Novare Consulting Services Connecting business to the P3M Resources they need • P3M Specialists • Tailored Training Programmes • Accredited Training Programmes • E-Learning Solutions • P3M Frameworks • Assist in building PPM Communities • Delivery ResourcesCopyright Novare Consulting
  4. 4. Verto and VertoCloud Developed with Peterborough Council, Verto is a web based PPM hosted service, Manages all workflow from idea to closure VertoCloud is a free user service providing search, share and publish options for specific communitiesCopyright Novare Consulting
  5. 5. Governing ChangeCopyright Novare Consulting
  6. 6. Best Management Practice Methods Leading Business Strategy Portfolio Support Programme Deliver Risks Value Future Project Benefits IT Services Managing Business as UsualCopyright Novare Consulting
  7. 7. Key Elements for P3O Models Centre of Excellence Project, Programme and Portfolio InformationCopyright Novare Consulting
  8. 8. Centre of Excellence & Best Practice Does your organisation use any of the following whether tailored or not: • PRINCE2? • MSP? • MOP? • P3O? • M_o_RCopyright Novare Consulting
  9. 9. Embedding Best Practice Who has tried the following in your organisations to help embed the methods you use: • Training? • Coaching? • Templates? • Tailored guidance? • Centre of Excellence? Any challenges?Copyright Novare Consulting
  10. 10. All Offer Elements to Help Embed Best Practice Professional P3M Training & Memberships Qualifications Support, Applying and mentoring & sharing P3M coaching Best PracticeCopyright Novare Consulting
  11. 11. A Centre of Excellence in the Cloud?Copyright Novare Consulting
  12. 12. Centre of Excellence for P3M Practitioners • Real examples of documents • Lessons learned not just captured • Workflow to suit the organisation • Collaboration support • Continuous Professional Development • A community of best practice support • Anytime, any device, anywhere!Copyright Novare Consulting
  13. 13. Project Information and Collaboration • Key to support projects • Access to real life information • Project document sharing • Single source of the truth • Multiple devicesCopyright Novare Consulting
  14. 14. P3O Implementations Has anyone implemented the following to help with the management of P3M information: • Project Support? • Programme Offices? • Portfolio Offices? • PPM Software? Any challenges?Copyright Novare Consulting
  15. 15. Level of Detail STRATEGIC TACTICAL OPERATIONAL Benefits Project schedule Task Progress Budgets Resource plans Effort & Cost capture Milestones Cost performance Material & Equipment Key risks Float & contingency Resource performance Risks & Issues Communications Changes / Variations Contract ManagementCopyright Novare Consulting
  16. 16. Gathering Data on… • Time incurred and forecast • Costs incurred and forecast • Quality Tests and their results • Risks • Benefits • Changes to Scope • Stakeholders • And our Teams!Copyright Novare Consulting
  17. 17. P3M Information for P3M Practitioners • Easy access to Costs documents and information People Time • Tracking all elements of P3M information: Scope • Anytime, any Benefits Quality device, anywhere! RiskCopyright Novare Consulting
  18. 18. Progress Reporting – How? Portfolio Programme ProjectCopyright Novare Consulting
  19. 19. Progress Reporting – Ideal One simple system Portfolio Programme ProjectCopyright Novare Consulting
  20. 20. Verto Case Study – Peterborough 2008/9 People • New change programme • Lack of responsibility and ownership from some project managers • Lack of compliance with the Council’s PPM methodology • Absence of control and budget approvalsCopyright Novare Consulting
  21. 21. Verto Case Study – Peterborough 2008/9 Processes • Multiple documents containing project data • Requirement for double data entry by Programme Office • Absence of “live” data with delays in data entry -Increased risk of inaccurate/old data • Not all projects captured – missing information • Audit trail was often complicated/difficult to understand • Significant proportion of time spent on compilation of project reportsCopyright Novare Consulting
  22. 22. Verto Case Study – Peterborough 2008/9 Technologies • Limited project register via intranet, with restricted search facilityCopyright Novare Consulting
  23. 23. Peterborough - 2010 onwards People • Increased accountability of project managers • Greater sharing of knowledge • Embedded the PPM methodology and change management cultureCopyright Novare Consulting
  24. 24. Peterborough - 2010 onwards Processes • Easy to use system - complete programme overview with detailed project information – for all Council projects. • Access to live information • All project workflow on the system • The council’s gateway process is built in, with governance rating • In-built approval systemCopyright Novare Consulting
  25. 25. Peterborough - 2010 onwards Technologies • A new programme management and project register solution developed Verto • Cloud-based system enables flexible/agile working and use with partner organisationsCopyright Novare Consulting
  26. 26. Home screen – user defined
  27. 27. Programme overview screen 27
  28. 28. Portfolio overview 28
  29. 29. Approvals (mandates, business cases & projects)
  30. 30. Risks screen 30
  31. 31. Corporate Project Register status
  32. 32. Project timeline
  33. 33. Project milestones
  34. 34. Resources
  35. 35. Key Benefits Programme Office Savings of 25% • Reduction of FTE’s trough improved administration • All project workflow & approvals online • Simplified online reporting • Removal of data gathering & duplication in PMO Project delivery, 30% closure – major benefits • Real time visibility & status of all projects • Clear view of deliverables & interdependencies • Remedial action & early closure of poorly performing projects Collaboration • Verto Cloud User Community which enables the sharing of project information, lessons learnt, business cases, ROI information etcCopyright Novare Consulting
  36. 36. In Summary Verto has embedded P3M methodology across the organisation Verto has helped to support the change cultureCopyright Novare Consulting
  37. 37. Some Verto users
  38. 38. VertoCloud – platform for collaborationCopyright Novare Consulting
  39. 39. Any Questions?Copyright Novare Consulting

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