Planning to Hire a New Employee

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Planning to Hire a New Employee. From our Human Resources section. Paper 17-01.

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Planning to Hire a New Employee

  1. 1. HUMAN RESOURCES<br />Planning To Hire A New Employee<br />
  2. 2. Giving someone a job is never easy<br />Define what you want<br />Plan for it<br />A business cannot survive on fixed assets alone<br />Another very important resource – “people”<br />Staff turnover rates cause high costs<br />www.lewistaxation.com.au<br />1. Planning Employment<br />
  3. 3. The reason for hiring:<br />A position become vacant<br />Planning for increased business<br />A new position has been created<br />Positions shouldn’t be created just because someone is available for employment<br />www.lewistaxation.com.au<br />2. Is A New Position Needed?<br />
  4. 4. Re-evaluate every task:<br />Is the position necessary?<br />Can the work be absorbed?<br />Can a lower paid employee perform the work?<br />Productivity from this position?<br />Will the position be value added?<br />www.lewistaxation.com.au<br />3. Have You Reassessed Present Jobs?<br />
  5. 5. What sort of person are you looking for?<br />www.lewistaxation.com.au<br />4. What Is Required In The Job?<br />
  6. 6. Should be written for every position<br />Summary of the tasks and responsibilities<br />www.lewistaxation.com.au<br />5. Job Description/Specification<br />
  7. 7. “Person specification”<br />“Person skills”?<br />Specific qualifications<br />www.lewistaxation.com.au<br />6. What Sort Of Person Are You After? - What Is The Selection Criteria?<br />
  8. 8. Advertising in newspapers and magazines<br />Referrals from other staff members<br />Referrals from relatives<br />TAFE Colleges<br />Employment Agencies<br />www.lewistaxation.com.au<br />7. How Will You Seek Out a New Employee?<br />
  9. 9. What has to be achieved?<br />Where will the employee work?<br />How will the employee’s performance be assessed?<br />What are the benchmarks?<br />Assessments made?<br />www.lewistaxation.com.au<br />8. What Are The Objectives Of The Position?<br />
  10. 10. You should be prepared for this question<br />www.lewistaxation.com.au<br />9. Why Is There A Vacancy?<br />
  11. 11. Immediate prospects?<br />Fit into the overall organisation?<br />Next logical move<br />Improve themselves or a “dead end” job?<br />Career training<br />www.lewistaxation.com.au<br />10. What Are The Short Term/Long Term Career Paths For This Position?<br />
  12. 12. This question could be asked by the applicant<br />The employer needs to have an answer prepared<br />www.lewistaxation.com.au<br />11. Where Does The Position Fit In The Business’ Corporate Structure?<br />
  13. 13. Judging the employee<br />Efficiency measures<br />How often are performance criteria measured?<br />Will the employee be informed?<br />What are the benchmarks?<br />When will the employee be expected to have achieved the required level of performance?<br />www.lewistaxation.com.au<br />12. What Performance Criteria Measurement System Will Be Utilised For This Position?<br />
  14. 14. List of qualifications<br />Certificate of Competency<br />www.lewistaxation.com.au<br />13. What Qualifications Does An Applicant Require?<br />
  15. 15. Already worked in a similar position?<br />General business experience enough?<br />Are you prepared to train the applicant?<br />www.lewistaxation.com.au<br />14. Is Specific Experience Necessary?<br />
  16. 16. Is the supervisor involved in the employment process?<br />www.lewistaxation.com.au<br />15. To Whom Will This Position Report?<br />
  17. 17. What induction programme will be necessary?<br />An induction process should be conducted for every position<br />Are there any specific requirements in the induction process for this position?<br />www.lewistaxation.com.au<br />16. What Induction Programme Will Be Necessary?<br />
  18. 18. Specific training for this position<br />www.lewistaxation.com.au<br />17. What Training Programme Will Be Necessary?<br />
  19. 19. Base salary<br />Bonus or incentive<br />Fringe benefit<br />Motor vehicle supplied<br />Value of the total package<br />www.lewistaxation.com.au<br />18. What Will Be The Remuneration Package?<br />
  20. 20. Do you have a policy?<br />www.lewistaxation.com.au<br />19. Union Or Non Union?<br />
  21. 21. Summary of normal working hours<br />Shifts<br />Overtime required to be worked?<br />Is there a Christmas shut-down?<br />Are there times during the year in which holidays cannot be taken?<br />www.lewistaxation.com.au<br />20. Are There Any Unusual Conditions Relating To Working Hours, Overtime Or When Holidays Can Be Taken?<br />
  22. 22. Good points about your organisation?<br />Vision of your organisation?<br />Where is it headed?<br />Unique competitive advantage?<br />www.lewistaxation.com.au<br />21. What Are The Unique Benefits Of Working For Your Organisation?<br />
  23. 23. Make sure someone is available<br />Remember top class applicants do have a choice<br />www.lewistaxation.com.au<br />22. Who Will Conduct The Interviews?<br />
  24. 24. Use a questionnaire for the job interview<br />Every applicant should be asked the same questions<br />Answers should be recorded<br />Have the questionnaire sheets ready prior to commencement of the interview<br />www.lewistaxation.com.au<br />23. Questionnaire<br />
  25. 25. Consultant can save considerable time<br />www.lewistaxation.com.au<br />24. Advertise Or Retain A Consultant?<br />
  26. 26. Appoint a liaison person<br />Follow up with the Consultant re:<br />advertisement<br />applications received<br />short list of applicants<br />interviews<br />www.lewistaxation.com.au<br />25. Liaise With Consultant<br />
  27. 27. Preparation of advertisement<br />Selection of media<br />Appropriate days<br />www.lewistaxation.com.au<br />26. Who Will Organise The Advertisement?<br />
  28. 28. That commence from the time an advertisement has been placed<br />www.lewistaxation.com.au<br />27. Be Aware Of Legal Obligations Re Employment<br />
  29. 29. Who will make the final decision?<br />Decide on the &quot;decision maker&quot; prior to the commencement of the interview process<br />Ensure the decision maker is available for the interviews<br />www.lewistaxation.com.au<br />28. Who Will Make The Final Decision?<br />
  30. 30. Don&apos;t allow delays to creep in to the employment process<br />If you are after first class employees - you must give them first class responses<br />Remember.... outstanding applicants do have a choice<br />www.lewistaxation.com.au<br />28. Who Will Make The Final Decision? cont&apos;d....<br />
  31. 31. Part of a deliberate plan<br />Ensure that the business attracts the highest standard of person<br />www.lewistaxation.com.au<br />29. Planning For Employment Is Important<br />

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