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AIMS Workshop Case Study 3: Arrangement and Description Case Study - Stephen Jay Gould Papers

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AIMS Workshop Case Study 3: Arrangement and Description Case Study - Stephen Jay Gould Papers

  1. 1. Arrangement & Description Case Study Stephen Jay Gould Papers Peter Chan Stanford University
  2. 2. Hybrid Collection <ul><ul><li>Analog component: 550 linear feet of papers (789 boxes, 119 cartons, 30 flat boxes, and 14 map folders. </li></ul></ul><ul><ul><li>File size and number: 59.7 MB and 2,567 files. </li></ul></ul><ul><ul><li>Media formats: 98 3 ½” floppy diskettes; 61 5 ½” floppy diskettes; 4 sets of punch cards*; 3 computer tapes </li></ul></ul><ul><ul><li>File Types: Computer Programs; Data sets; Documents; Spreadsheets </li></ul></ul><ul><ul><li>File Formats: ASCII Text; WordPerfect 4.2, 5.0, 5.1, 6.0, 6.1; Microsoft Word 2.0, 6.0, 97, 2000; Microsoft RTF; Microsoft Excel 4.0; Lotus 1-2-3 2.0, etc. </li></ul></ul><ul><ul><ul><li>* During processing of the “analog” papers in 2011, another 21 sets of punch cards and more floppy diskettes were found. </li></ul></ul></ul>
  3. 3. Tool – AccessData FTK <ul><li>Embedded viewer to render files in ~300 file formats. </li></ul><ul><li>Identify duplicate files. </li></ul><ul><li>Full text and pattern search functions. </li></ul><ul><li>Bookmarking and labeling as pointers to original files. </li></ul><ul><li>Original paths of files maintained. </li></ul><ul><li>3 classes of login. Administrators can flag files to become inaccessible to reviewers. </li></ul><ul><li>XML output. </li></ul>
  4. 4. Other Tools <ul><li>Transit Solution </li></ul><ul><ul><li>Generate Display Derivative (WordPerfect to HTML) </li></ul></ul><ul><li>Archivists’ Toolkit </li></ul><ul><ul><li>Create EAD Finding Aids </li></ul></ul><ul><li>Oxygen </li></ul><ul><ul><li>Transform XML-FO File to XML Content File </li></ul></ul>
  5. 5. Embedded Viewer
  6. 6. Duplicate Files
  7. 7. Pattern Search
  8. 8. Flag Files for Restriction
  9. 9. 3 Classes of Login
  10. 10. Bookmarks
  11. 11. Bookmarks
  12. 12. Labels <ul><li>Use “Labels” to represent access restrictions, document types, computer media, and subject headings. When files are exported to access repository (Hypatia), they will carry the labels with them. </li></ul><ul><ul><li>Access restrictions: </li></ul></ul><ul><ul><li>AR:Owner/Archivist </li></ul></ul><ul><ul><li>AR:Invited person AR:Public AR:Reading room          File types:         FT:Document FT:Spreadsheet FT:Email FT:Image FT:Video FT:Sound          All Subject Headings start with &quot;S:&quot;. </li></ul></ul>
  13. 13. Labels
  14. 14. Labels
  15. 15. Labels become Facets
  16. 16. Original File Paths
  17. 17. XML-FO
  18. 18. XSLT Transformation – XML Content
  19. 19. See Contents on Web
  20. 20. Display Derivative
  21. 21. EAD – Series VI: Born Digital Material
  22. 22. EAD – Processing Note

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