The Future of Information Governance Through the Looking Glass

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Life used to be simple – information was very well structured, lived in a handful of well-managed physical and electronic repositories and the life of the Records Manager was straightforward. Over the past decade, organizations have amassed vast quantities of business information, dispersed and scattered – each with its own regulatory and legal requirements causing organizations to be behind when it comes to governing their information assets. Progressing to information governance should not be deferred.

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The Future of Information Governance Through the Looking Glass

  1. 1. #AIIM14  #AIIM14   #AIIM14   Informa(on  Governance…  the  future  of   the  industry  through  the  looking  glass...   Bassam  Zarkout   CTO  |  RSD   @bzarkout  
  2. 2. www.aiim.org/infochaos   Do  YOU  understand  the  business     challenge  of  the  next  10  years?   This  ebook  from  AIIM  President   John  Mancini  explains.  
  3. 3. #AIIM14   Informa(on  Governance  Pains   Increasing   Compliance   Mandates   Increasing   Compliance   Debt   Growing   Volume   Challenges   Increasing   Challenges   to  Current   Solu(ons  
  4. 4. #AIIM14   Informa(on  Governance  Programs   Corporate  Informa(on  Governance  Program   Measure  and  Maximize   InformaBon  Value   Measure  and  MiBgate   InformaBon  Risk   Measure  and  Minimize   InformaBon  Cost   Legal  Corporate   IT  Line  of   Business   Compliance   and  RM  
  5. 5. #AIIM14   Informa(on  Lifecycle   OperaBonal  Usage  of  Content   days   decades  weeks   months   years   Dispose  of   Record   Place  Record   on  Legal  Hold   Anonymize   Record   Declassify   Record   Declare  as  Record   Move  Content  to   Enterprise  Archives   Release  legal  hold   on  record    InformaBon  Governance  PlaMorm  ApplicaBon  Repository   Business  Process   In-­‐Place  Governance   InformaBon  Governance  is  a   superset  of  Records  Management  
  6. 6. #AIIM14   IG  PlaDorm  Mission  Statement   Discover  and  govern   InformaBon  Assets   in  the  wild   Apply  governance   controls  to   InformaBon  Assets   everywhere   including  cloud   Apply  advanced   Lifecycle  AcBons  on   InformaBon  Assets   across  JurisdicBons   Provision  soluBons   easily    and   effecBvely  
  7. 7. #AIIM14   Reali(es  on  the  ground   Policy   Development   Physical   Storage   IG  Policies   IG  Policies   Shared  Drives   IT  Infrastructure   Policy   Enforcement   Policy   Enforcement   Shared  Drives   Policy   Enforcement   Monitoring   Policy   Enforcement   Jurisdic(on  A   Jurisdic(on  B  
  8. 8. #AIIM14   IG:  Hybrid  On-­‐premise  and  Clouds   ACME  HQ  –  In  the   Cloud   IBM   Opentext   Recall   ACME  Europe–  On-­‐ Premise  Opera(ons   Unmanaged   Perpetual   Centera   Documentum   ACME  HQ  –  On-­‐ Premise  Opera(ons   Unmanaged   Perpetual   Unmanaged  /   Perpetual   Amazon   Managed  /   Subscrip6on   Managed  /   Subscrip6on   Box.com   ACME  Asia–  In  the  Cloud   Managed  /   Subscrip6on   IG  Policy  driven  storage,  migraBon  and   disposiBon  of  records  across  cloud  and   on-­‐premise  environments!  
  9. 9. #AIIM14   RM  tools  vs  IG  PlaDorms   Core  Func(ons   Records  Management     IG  PlaDorm   Example  IG  PlaDorm   Policy  Development:   Excel  to  build  RetenBon   Schedules   Policy  Development   Module   Policy  Enforcement:   Records  Management   Systems   Policy  Enforcement  (RM)   Module   Repository:   One  ECM  system   at  a  Bme*   SharePoint,  FileNet,   Documentum,  Shared   Drives,  Amazon  S3,   Paper,  etc.   MulBple  repositories  via   connectors:  SharePoint,   FileNet,  Documentum,   Shared  Drives,  Amazon   S3,  Paper,  etc.)   Policy  Enforcement  Monitoring:   Reports   Dashboards   Some  ECM/RM  systems  can  provide  governance  to   content  a  limited  number  repositories   *  
  10. 10. #AIIM14   Conclusion   §  InformaBon  Governance  is  the  evoluBon  of  Records   Management   §  IG  PlaMorms  are  available  today…   §  Designed  from  ground  up  to  address  IG  challenges   §  Based  on  sound  Records  Management  principles   §  Expandable,  scalable,  economical   §  Easily  deployable  
  11. 11. #AIIM14   RSD   §  Founded  in  Geneva,  1973   §  Offices  in  New  York,  Boston,  London,   Madrid,  Paris,  Singapore,  Sydney   §  Distributors  across  the  globe   §  Recognised  industry  leader  in  enterprise   archiving  and  output  management   §  Innovator  in  Records  Management  and   InformaBon  Governance   §  Clients   §  1200  sites,  Fortune  5000  
  12. 12. #AIIM14   Thank  you   Bassam  Zarkout  -­‐  RSD  |  CTO   B.zarkout@rsd.com   @bzarkout   +1.613.7913033  

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