2014 AAPI Convention Marketing Prospectus


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2014 AAPI Convention Marketing Prospectus

  1. 1. 1 Convention Marketing Opportunities PRODUCT THEATERRECOGNITIONSPONSORSHIPPARTNERSHIP AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN Organized by Texas Indo-American Physician Society - Southwest Chapter (TIPS-SW)
  2. 2. 2 AAPI National Headquarters: Phone: 630-990-2277; Fax: 630-990-2281 Convention Committee Jayesh Shah, MD President, AAPI (210) 289-5946 jshahaapi@gmail.com Vijay N. Koli, MD Chair, AAPI Convention 2014 Past President, AAPI (210) 710-4216 vnkolisa14@gmail.com Co-Chairs Rajam Ramamurthy, MD Past Chair of BOT, AAPI (210) 787-8802 ramamurthysa14@gmail.com Anupama Gotimukula, MD Treasurer, Convention 2014 President, TIPS (SW Chapter) (210) 618-7108 gotimukulasa14@gmail.com Aruna Venkatesh, MD Treasurer, TIPS (SW Chapter) (210) 639-9398 avenkateshsa14@gmail.com Hormazd Sanjana, MD Secretary, TIPS (SW Chapter) (210) 365-2686 sanjanasa14@gmail.com SA - IT & Administration www.aapiconvention.org/sanantonio Fax No.: (866) 410-6618 Venky Adivi (210) 241-9887 sa14aapi@gmail.com Reddy Yeluru (210) 875-1456 rasiproperties@gmail.com AAPI National Headquarters Vijaya Kodali Office Manager/ Accounts vkodali@aapiusa.org Sam Fulambarker Marketing Director/Booth Sales sam@aapiusa.org Dear Sponsor: Greetings from Texas! The American Association of Physicians of Indian Origin (AAPI) is holding its 32nd Annual Convention from June 25-29, 2014 in the beautiful city of San Antonio, Texas. It is with great pleasure that we invite you as a well-wisher and supporter to this event. Physicians attending this convention will benefit not only from cutting-edge CME, but also the camaraderie of their alumni groups and share in our common heritage. The convention will be held at the Henry B. Gonzales Convention Center and Grand Hyatt San Antonio, both located on the River Walk. Vendor satisfaction and comfort are our top priorities. The Exhibit Hall, with its unique design and booth layout, will be the hub for several activities. Breakfast, pavilions for Alliance focusing on healthy living, AAPI Charitable Foundation to showcase the rural health clinics in India, sports arena for table tennis, and a stage for lectures, demonstrations, Fashion Show and many other interesting activities are all designed to keep attendees in the Exhibit Hall. In the Exhibit Hall, you will have the opportunity to hold non-CME presentations and ‘Product Theatres’. There will be no concurrent activities, including CME programs, to maximize attendance at your events. The attached prospectus enumerates the composition of our group of generalists as well as specialists working in the trenches, in medically underserved areas or in the academic centers expanding the frontiers of science. It also lists our contributions to American medicine, given that a physician of Indian origin sees every 7th patient in this country. The AAPI Charitable Foundation does a phenomenal job in supporting many clinics in rural India while members of AAPI component chapters operate clinics to help the poor and needy in this country. Please visit the website www.aapiconvention.org/sanantonio for more details, or call the AAPI Office for further information. See you in San Antonio. Jayesh B. Shah, MD Vijay N. Koli, MD
 President, AAPI Convention Chair, 2014 Past President, AAPI 32 nd ANNUAL AAPI CONVENTION JUNE 25-29, 2014 SAN ANTONIO, TEXAS
  3. 3. Pacific Mountain NW Central SW Central SE Central NE Central – I NE Central – II South South Atlantic Mid-Atlantic – I Mid-Atlantic – II New England Where We Are American Association of Physicians of Indian Origin (AAPI) is the largest non-profit ethnic medical organization in the United States. It represents the interests of over 60,000 practicing physicians and 20,000 medical students, residents, and fellows of Indian origin in the United States. It also serves as an umbrella organization for over 160 component associations situated in every state. AAPI members have been practicing in inner city medically under served locations, rural communities around the country and urban areas. Every one in seven patients in the country is seen by an Indian physician. Indian physicians form an impressive number in academics renowned for teaching excellence, cutting edge research and patient care. 3 Celebrating 32 Years of Excellence National Reach Through Component Chapters AAPI serves as an umbrella organization for a network of over 160 component chapters; alumni, state and regional chapter associations, and specialty organizations. These Associations are located in 12 regions across the United States, each with a Regional Director on the AAPI Executive Committee who is responsible for communication and coordination of local events and activities. Where We Were AAPI was founded in the midst of challenges that physicians of Indian Origin faced due to cultural barriers and bias against international medical graduates. Those barriers created obstacles for immigration and licensing opportunities. In 1982 a group of concerned medical professionals founded the American Association of Physicians of Indian Origin with a simple goal to work for a level playing field for the international medical graduates. Today, the organization is a dynamic body, spearheading legislative agendas and influencing the advancement of medical care in the US and globally through advocating for increasing physician work force, participating in national health initiatives such as obesity prevention and investing in global health education.
  4. 4. 4 Our members represent a variety of medical specialties. The thrust of the 2014 Convention is to provide a forum for Alumni and Regional groups to come together. General Makeup of AAPI’s Constituency Over 60,000 physicians of Indian origin caring for 50,000,000 people − in every speciality, all across the United States Specialty Breakdown of AAPI’s Constituency Surgical Speciality 6% Primary Care 61% Medical Speciality 33% AAPI Membership *Total Based on 52,000 physicians * Includes the following specialties: Emergency Medicine, Forensic Medicine, Geriatrics, Nephrology, Nuclear Medicine, Ophthalmology, Rheumatology 4 Pediatrics Psychiatry Anesthesiology / Pain Management Cardiology Family Practice Obstetrics & Gynecology Pathology Gastroenterology Neurology Other * Pulmonology Physical Medicine & Rehabilitation Radiology Surgery Hematology & Oncology Urology Otolaryngology Allergy & Immunology Endocrinology Dermatology 6,620 4,707 4,052 3,423 2,240 2,064 1,837 1 ,535 1 ,595 1,107 1,032 956 881 881 831 831 403 352 277 151 05 ,000 10,000
  5. 5. 5 AAPI Continuing Medical Education & Research The 2014 AAPI Convention will offer 10-12 hours of CME activity. In a paradigm shift, the convention will explore a Symposium and/or Workshop format that will focus on current issues in clinical management of chronic disease conditions to include evidence- based guidelines, latest therapies, and hot topics. We will also include 1-2 sessions that will count for Ethics CME that can fulfill mandatory medical licensure renewal requirements in most states. Additionally, the CME Committee is exploring the possibility of offering Dental continuing education. We will seek speakers from a pool of world-renowned thought leaders in their respective fields. Subject to feasibility and availability of speakers, we have short listed the following topics Oral presentation abstracts for AAPI San Antonio Convention 2014: the AAPI Annual Meeting Program Planning Committee, in conjunction with the Academic Affairs Committee, has identified the topics below as areas of focus. If you are interested in presenting on one of these topics, further information will be available on our convention website www.aapiconvention.org/ SanAntonio and the AAPI website www.aapiusa.org. Along with oral presentation abstracts and posters, the committee is also accepting model programs and policies abstracts for review. Don't miss your chance to present at this premier conference. CME Topics 1. Pain Management Workshop (Somayaji Ramamurthy, MD) 2. Diabetes Update a. Pathophysiology and Management of Diabetes (Ralph DeFronzo, MD) b. Insulin Pump and CGMS (Satish Garg, MD) 3. Wound Care – (Jayesh Shah, MD) 4. Lipids Update (Charles Reasner, MD) 5. Nephrology Update (Kasinath, MD) 6. Cardiology Update - Anti-Coagulation (Robert Chilton, MD) 7. Osteoporosis Update (P Natarajan, MD) 8. Psychiatry Update – (Malathi Koli, MD, Vivek Singh, MD) 9. Genetic Condom in HIV (Sunil Ahuja, MD) 10. Low Testosterone (Dandona, MD) 11. Pulmonary Update (Kalpalatha Guntupalli, MD) 12. Maternal-Child Health a. Workshop on Post-Discharge Care of Premature Infant (Rajam Ramamurthy, MD) b. Obstetrical considerations in the prevention of Prematurity 13. Childhood Obesity Awareness (Anita Swamy, MD) 14. Dental CME – Independent, concurrent session Research Topics 1. Abstract presentation by Medical Students, Residents, and Fellows. 2. Caring for the chronically comorbid Patient with Complex Needs in LTC, hospital and outpatient setting 3. Clinical Updates (Cardiology, Pulmonary, Wound Care, Oncology, Hematology, Critical care, Nephrology Transplant medicine, Ophthalmology, Surgery, Endocrinology, Pain Management, Sleep Medicine, ENT, Neurology, Pediatrics and Neonatology, Radiology) 4. Collaboration with Non-Physician Practitioners 5. Business of Medicine 6. Determining Medical Necessity for Therapy 7. Hospice - Controversies and Updates 8. Health Information Technology (HIT) 9. Nutrition 10. Quality Assessment and Performance Improvement (QAPI) 11. Risk Management 12. Use of Social Media in Medicine 13. Medicare and governmental regulations in medicine 14. Transitions of Care (Models of Transitional Care, Improving Emergency Department - Hospital Transfers)
  6. 6. 6 Diamond ($300,000) • Corporate Signage at Registration Counter • Exclusive Breakfast with AAPI leadership • Corporate Signage at the Exhibit Hall, Banquet Registration • 10 full A-Z Packages • Up to 600 sq. ft. of premium booth space • 2 Pages in Convention Souvenir Book • Keynote address (7 minutes) at Saturday banquet (Our main gala event) • 2 minutes video clip company message during main gala event • One ad slide to be used throughout convention • One Industry-Sponsored Symposium (non-CME) Platinum ($200,000) • Corporate Signage at Registration Counter • Corporate Signage at the Exhibit Hall, Banquet Registration • 6 full A-Z Packages • Up to 400 sq. ft. of premium booth space • 2 Pages in Convention Souvenir Book • Keynote address (5 minutes) at Friday evening banquet • 2 minutes video clip company message during Friday evening gala event • One ad slide to be used throughout convention • One Industry-Sponsored Symposium (non-CME) Gold ($100,000) • Corporate Signage at Registration Counter • Corporate Signage at the Exhibit Hall, Banquet Registration • 4 full A-Z Packages • Up to 200 sq. ft. of premium booth space • 1 Page in Convention Souvenir Book • Keynote address (3 minutes) at Friday lunch • 2 minutes video clip company message during Friday lunch • One ad slide to be used throughout convention • One Industry-Sponsored Symposium (non-CME) Silver ($50,000) • Corporate Signage at Registration Counter • Corporate Signage at the Exhibit Hall, Banquet Registration • 2 full A-Z Packages • Up to 100 sq. ft. of premium booth space • 1 Page in Convention Souvenir Book • Thurs, Fri or Sat. Breakfast symposium • 2 minutes video clip company message during Thurs, Fri or Sat. Breakfast • One ad slide to be used throughout convention Ruby ($25,000) • 100 sq. ft. exhibitor booth space at the AAPI Exhibit hall • 1/2 Page Ad in the AAPI Convention Souvenir • Recognition on website including logo • Guaranteed speaking opportunity if desired at the TIPSSW Gala • Reserved table for 10 guests at the TIPSSW Gala Dinner Banquet • Admission for 4 VIPs at the Sat. Mega event with Bollywood entertainment from India. • 10 complimentary passes to visit Exhibit Hall • Name in official show displays/program Take advantage of the Sponsorship Packages and get exposure to the highly-coveted demographic of AAPI's membership at the Convention in San Antonio, Texas. Corporate Marketing & Sponsorship Opportunities 6
  7. 7. 7 Breakfast Sponsorship • $50,000 Saturday & Sunday Sponsor breakfast on Saturday and Sunday to increase your exposure to the convention attendees. Company recognition will be announced by the MC as well. The sponsor will also be recognized in all meeting publications and have the opportunity to address the audience at the breakfast for 5 minutes. Lunch Sponsorship • $75,000 Friday & Saturday Sponsor lunches on Saturday and Sunday to maximize exposure to a large audience of medical professionals. Company recognition will be announced by the MC. The sponsor will also be recognized in all meeting publications and have the opportunity to address the audience at the lunch for 5 minutes. Banquet Sponsorship• $100,000 Friday & Saturday Your company will be recognized at an elegant dinner with music and entertainment. The sponsor will be recognized in all meeting publications and have the opportunity to address the audience at the beginning of the banquet for 5 minutes. Convention Tote Bag • $50,000 AAPI Convention tote bags imprinted with your company's logo will be used by attendees to carry meeting materials and utilized long after the event in venues where other healthcare providers will notice them. Sponsor is responsible for production costs. Tote bags will be provided by AAPI. Pocket Guide • $20,000 Your company will enjoy exclusive sponsorship for maximum exposure in the official Convention Program Guide. Your company’s message will be seen every time the attendees refer to it; includes cover recognition and advertising pages. Childhood Obesity Awareness Walkathon • Pricing upon request For the first time AAPI will do a high profile walkathon with celebrity participation. Sponsor will have the very best exposure as the walk will be continuously advertised in all media at the convention. Sponsors will get • Table of 10 at TIPS gala • 2 tickets for Saturday dinner • Electronic signage Global Health Education & Physician Migration - (Non CME Symposium) • $25,000 This symposium will be attended by high profile leaders from medical organizations, Universities, other ethnic medical organizations. Sponsors have the opportunity for • Keynote address at the symposium • Premium booth of 100 sq. ft • One page ad in AAPI souvenir • 2 full A-Z packages • Electronic signage Product Theater • $50,000 - 60 minute Slot AAPI will provide prime-time opportunity to address maximum attendance sessions to promote your products. President’s Reception • $50,000 The formal installation of the President of AAPI serves to honor the history of the Association. The sponsor of this event shares in the celebration of a grand tradition and a proud heritage at the Presidential Reception. Keynote Address • Thurs. $50,000 • Fri . $100,000 • Sat. $150,000 This is a special opportunity for your representative to address the members during the gala events. Contact Convention Chairman Vijay N. Koli, MD for more details and available time slots Women’s Forum • $60,000 Sponsor one of the most-attended events at the AAPI Convention. The women’s Forum highlights the accomplishments of remarkable women in medicine and other fields. You may have the opportunity to introduce the speaker. In-Hotel and Convention TV • $30,000 The Grand Hyatt and convention center television program offers exhibitors and supporters an opportunity to reach the AAPI attendees through exhibitor video advertisement segments broadcasted to AAPI attendees’ hotel rooms and to kiosks within these facilities. Cyber Cafe • $15,000 Attendees will circulate through the cyber café area frequently to check e-mail and browse the Web. Sponsors will have signage acknowledging support on the welcome screen monitor and have an uploaded link to their product or corporate information. Badge Holder, Lanyards • $10,000 A badge holder is an item worn and used throughout the convention. Customize it with your information and logo to be seen the entire time. Sponsor is responsible for production costs. Coffee Breaks • $7,500 (Three Slots Available) Sponsor a refreshment break, and you can place your product literature on tables in the refreshment area – and it’s the only way to distribute this information outside of your booth. High impact signage will be provided at the Exhibit Hall entrance and in the refreshment area. Refreshments will be provided by AAPI. Individual & Custom Event Sponsorship • Price available upon request Contact Convention Chairman Vijay N. Koli, MD to customize your sponsorship level to meet your company's marketing plan. Hotel Keys • $25,000 Imprint your logo, event information, and booth number on our convention hotel keys. This will be seen each time attendees enter their rooms. Corporate Marketing & Sponsorship Opportunities
  8. 8. 8 Souvenir Book Advertising Rate (Color Ads) Back Cover $25,000 Inside Back Cover $20,000 Inside Front Cover $15,000 Gold Page (special callout) $7,500 Silver Page (special callout) $5,000 Full Page (special callout) $3,000 Half Page $1,500 Ensure that your product or service is repeatedly seen by the conference attendees by placing an advertisement in the convention souvenir. The AAPI Convention Souvenir is a collectible book distributed to all attendees. It showcases the sponsors, interesting articles, meeting schedules, social events, leadership messages, photographs, exhibitor locations, floor plans, and much more. AAPI offers customized and exclusive sponsorship packages to meet your needs. These can include keynote speaker opportunities (non-CME), awards and recognition at breakfast, lunch and dinner, roundtable meetings with AAPI leadership, premium exhibit booth selection, etc. We also offer corporate identity packages that utilize our registration area, Internet kiosks, plasma display panels, souvenir book, and audiovisual screens during CME hours and events to display your company name. Contact us at convention@aapiusa.org or at the AAPI Headquarters at 630-990-2277. 32nd AAPI Annual Convention Souvenir Book 8
  9. 9. 9 Why Exhibit? Many of the physicians who will attend this convention have excelled in different specialties and sub-specialties and occupy high positions as faculty members of medical schools, heads of departments, and executives of hospital staff. The AAPI Convention is your opportunity to meet directly with these physicians who are leaders in their fields and play an integral part in the decision-making process regarding new products and services. In addition to consumers of medical and pharmaceutical products, devices and equipment, practice-related services, financial services, office supplies, etc., you will also meet senior members of management who influence the purchase of such services for hospitals, medical schools, and health care facilities. The AAPI Conventioniswhereyoucanreachyourtargetaudienceofseveralthousandunder one roof. Sign up now and make the convention part of your marketing plans. If you have any questions or need further information on the online booth registration, please contact: Sam Fulambarker at the AAPI Headquarters: Exhibits@aapiusa.org 1-630-990-2280 2014 Annual Convention & Exhibition Exclusively for Exhibitors ■■ Exhibitor listing on the official AAPI Convention Website and Program Guide ■■ Two complimentary exhibition attendee passes per booth ■■ Two tickets for the Thursday evening Gala ■■ Lunch for two persons for 3 days ■■ 24-hour security in exhibition area ■■ Exclusive Exhibitor Lounge access with complimentary refreshments ■■ One complimentary parking for 3 days ■■ Visit the exhibitor tab for the complete list of exhibitor amenities Pricing - View the Floor plan in real time at http://www.aapiconvention.org/Exhibitor/ExhibitorFloorPlan.aspx Pharma/Healthcare $7,500 Sponsors *Included in Package Merchandise & Clothing $3,500 Financial/Real Estate $5,000 Jewelers $5,000 Non-Profit (Limited) $1,500 ENTRANCE BREAKFAST AREA $7500 $5000 $3500 $1,500 AAPI/TIPS
  10. 10. ExhibitHours th th th M oveIn rd th M oveOut th Application Procedures& SpaceAssignment Applicationswillnotbeprocessed norspaceassigned withoutreceiptofpaym ent infull.You areexpected to bereadyon W ednesday,June23rd at6:00PM to m ove inand setup yourbooth.Ifyou arenotpresentintheexhibithallduringm ove-in tim e,you m ayforfeityourexhibitspace,and no refundswillbem ade.Ifyou arenot availableduringthem ove-outtim e,theofficialdecoratorwillhold yourmaterials, and you m ustthen contactthatperson.Ifyou haveanyquestionsregardingonline Application forBoothRental willbeassigned on afirst-com e,first-served basis.Thedeterminingfactorswillbe postaldateand/orfaxdateofreceipt.Theexhibithallwillbedivided into different sectionsaccordingto thetypeofexhibit.Com panieswithsimilarproductsorservices willbelocated intheappropriatesection. AAPIreservestherightto makeadjustm entsandm odifyexhibitspace,ifnecessary. BoothInspection Boothsareto befullysetup and staffed forinspection on Thursday,June24th at 10:00AM atwhich tim etheFireM arshaland AAPIwillwalk theexhibitfloor.Ifthe exhibitorfailsto abidebytheseguidelines,theywillforfeittheirexhibitboothand theywillnotberefunded theirm oney. ExhibitRentalPackages Rentalpackagesrangefrom $5,000 on upwards,dependingon boothsizeand location. Prem ium boothsarealso available.PleasecontactSam atAAPIat630-990-2277 2010AnnualMeeting& Exhibition 10 Saturday,June25 8:00AM–5:00PM Sunday,June26 6:00AM–1:00PM To selectboothspaceattheAAPIConvention,pleasevisitww w.aapiconvention.com . O rdersforspaceareto bem adeon thewww.aapiconvention.com W eb site.Boothspace orvisitww w.aapiconvention.com to view theboothmap. boothselection,pleasecontactsam@ aapiusa.org,630-990-2277. Thursday,June23 12:00PM–5:00PM Friday,June24 8:00AM–5:00PM Wednesday,June22 6:00PM –10:00PM Thursday,June23 6:00AM –10:00AM 10 Exhibit Booth Selection Available Exclusively Online Select Exhibit Booths Online Reservations for exhibit space are to be made exclusively on the AAPI Convention website (www.aapiconvention.org). Each company will select their booths space online where they are available on a first-come, first-served basis. AAPI reserves the right to make adjustments and modify exhibit space, if necessary. Booth Rental Booth rental fees are payable by check, money order or credit card in US funds only. Contact the AAPI Office for wire transfer instructions if required. Book your booth now (before March 31, 2014) with a non-refundable deposit of $250.00. Make payment of your remaining account balance to the AAPI Office as follows (by 12:00 noon Central Daylight Time (CDT)): • April 30, 2014 - 50 % of total amount due • June 15, 2014 - Full payment is due Late Fees for overdue payment will apply as follows (by 12:00 noon CDT): • From July 1 - 15, 2014 - 5 % or $125.00, whichever is lower • From July 16, 2014 - 10% or $250.00, whichever is lower Cancellation Policy Cancellations must be made in writing to the AAPI Executive Office. Cancellations that are received on or before April 16, 2014 will be refunded 50% of their payment. Cancellations that are received on April 17, 2014 (by 12:00 Noon CDT) and after may not be given any refunds. Postmark by US Postal Authorities will be the determining factor. If cancelled on or before: April 30, 2014 -$250.00 June 15, 2014 -$500.00 June 25, 2014 -$1,000.00 Exhibit Materials Rentals and Logistics All logistics and booth supplies are coordinated by the Convention Center's in house provider, Freeman Company. Please visit the link to the exhibitor quick facts and online catalog for more information. Remember to place your order early to take advantage of early bird rates and prime locations. Booth Inspection Booths are to be fully set up and staffed for inspection at which time the Fire Marshal and AAPI Staff will Walk through the exhibit floor. If the exhibitor fails to abide by the guidelines, they will forfeit their exhibit booth and the fee will not be refunded. Please refer to the complete exhibitor rules and regulations under the Exhibitors Tab on the AAPI Convention website. www.aapiconvention.org/sanantonio 2014 Annual Convention & Exhibition Exhibition Information
  11. 11. 11 Resources www.aapiusa.org Providesinformationregardingthecurrentandupcomingactivitiesandprojects of AAPI. The site includes information about our Medical Students/Residents/ Fellows/YoungPhysicians,legislativeactivities,theAAPICharitableFoundation, the AAPI Journal, the Annual Convention, and various AAPI programs. AAPI Charitable Foundation - The Flagship of the Organization Through the assistance and hard work of several dedicated and distinguished AAPI Physicians, the AAPI Charitable Foundation was established in 1992. Our Foundation was designed to provide an infrastructure support system for needy patients in India with two main goals: first goal was to commit their time and resources to support the clinics for the indigent; and our second goal was to monitor effectively the clinics’ progress and be accountable for the overall success of the project. AAPI-CF oversees 15 clinics in as many states, including Andhra Pradesh, Gujarat, Haryana, Himachal Pradesh, Jammu, Karnataka, Maharashtra, Punjab, Orissa, and Tamil Nadu. The clinics vary in size and type with an average of 20,000 patients being treated at the clinic facilities every year. In fact, more than a million patients have received much needed medical care in India, thanks to on-site and outreach programs conducted by these 15 medical clinics. www.aapicharitablefoundation.org AAPI Journal The quarterly AAPI Journal informs more than 14,000 of our Patron life members on trends in the medical field and the AAPI’s programs and activities throughout the United States and the world. The Journal also serves as a platform to recognize members who have been honored in their communities in addition to exlcusive event coverage. In addition to being mailed to our membership the publication is hosted in pdf format on our website: www.aapiusa.org/journal/ AAPI Resources
  12. 12. AAPI Executive Headquarters 600 Enterprise Drive, Suite 108 Oak Brook, IL 60523 Phone: 630-990-2277 Fax: 630-990-2281 convention@aapiusa.org © 2014 American Association of Physicians of Indian Origin AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN www.aapiconvention.org/sanantonio 32nd Annual AAPI Convention San Antonio, Texas