THE EVOLUTION OF DATA STORAGEConverting Paper and Digital Documents into Searchable,Internet- Accessible Files Streamlinin...
What exactly is the hidden,untapped value oforganizational data that rightnow is sitting in mounds ofinaccessible paper ar...
Many industries, including financial services, legal, government,healthcare, and medical are paper-intensive organizations...
There’s also the potentialearnings that could beunlocked if these documentswere accessible – particularlywhen the organiza...
Fortunately, storing mass volumes of paper documents is taking a backseat toa better solution: converting the organization...
The Evolution of Document ManagementTo understand the evolution of document management, it is importantto understand the b...
Using advanced OCR (optical character recognition)technology these electronic files can be converted so asto be searched b...
It also means that the information is retrievable in many of the myriadof file formats in existence today, including those...
The iCloud DOCS- Cloud solution excels in creating complex workflowsfrom one step to hundreds of steps in a matter of minu...
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iCloud Docs The Evolution of Data Storage

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What exactly is the hidden, untapped value of organizational data that right now is sitting in mounds of inaccessible paper archives, electronic files, and even legacy data spread across multiple servers in different locations?

And what if all these documents could be converted to fully searchable electronic files available to anyone in the organization that has access to an Internet browser?

Published in: Technology, Business
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iCloud Docs The Evolution of Data Storage

  1. 1. THE EVOLUTION OF DATA STORAGEConverting Paper and Digital Documents into Searchable,Internet- Accessible Files Streamlining WorkflowBy; Diane Mitol
  2. 2. What exactly is the hidden,untapped value oforganizational data that rightnow is sitting in mounds ofinaccessible paper archives,electronic files, and evenlegacy data spread acrossmultiple servers in differentlocations?And what if all thesedocuments could be convertedto fully searchable electronicfiles available to anyone in theorganization that has access toan Internet browser?
  3. 3. Many industries, including financial services, legal, government,healthcare, and medical are paper-intensive organizations have aneed, regulation, or even legal obligation to retain large volumes ofpaper documents.However, there is a tremendous cost in maintaining and storing thesefiles. This includes the space required, the filing and storage systems(including high density options), filing and file maintenance, or sendingdocuments by courier. Another option is paying a service to maintain,store and deliver paper documents upon request from off-site locations.
  4. 4. There’s also the potentialearnings that could beunlocked if these documentswere accessible – particularlywhen the organization hasmany locations or off-siteworkers.What if this information wassuddenly available to theorganization?What could be accomplished?How much profit could bemade?What efficiencies could beachieved?
  5. 5. Fortunately, storing mass volumes of paper documents is taking a backseat toa better solution: converting the organization’s paper archives into fullysearchable electronic files that the entire organization can utilize.Better yet, now there are valuable services that can work with an organizationto take the newly available data and customize it to improve the managementand workflow of the organization..
  6. 6. The Evolution of Document ManagementTo understand the evolution of document management, it is importantto understand the basic concepts behind each new development in thechain.Today, using high speed digital scanners or even a local scanningservice to do it for you, the information in hard copy files can be quicklyand easily converted to electronic files. The latest equipment, forexample, can scan at a rate of over 10,000 scans per hour.
  7. 7. Using advanced OCR (optical character recognition)technology these electronic files can be converted so asto be searched by programs that work much in the sameway Google does. Anyone in the organization with abrowser can search by keyword, date, or other criteriaand the relevant results will pop up.The next step involves taking the organization’s dataand putting it into the “Cloud” – a term that essentiallymeans the information resides somewhere in thenebulous Internet ether on well-protected, redundantlybacked up and secure servers located elsewhere and runby a service that specializes in such things.By moving paper documents to the Cloud, companieshave less clutter and readily accessible and searchabledocuments available to anyone, anywhere, with a webbrowser, no need for extensive IT infrastructure ormaintenance expenses, and the peace-of-mind that theinformation is properly protected, secured andbacked up with multiple redundancies.
  8. 8. It also means that the information is retrievable in many of the myriadof file formats in existence today, including those that are obscure orobsolete. In this manner, the system can tie into legacy mainframe orother server data as well, unlocking valuable electronic information thatmay have also been hard to access – much in much the same way as apaper document.However, simply getting theinformation to the Cloud andmaking it searchable is onlypart of the promise of today’stechnology.The most significant development involves services such as iCloud DOCS,powered by CADCAM, which not only helps an organization scan and move itsdocument information to the Cloud, but then takes the next step in thedocument management evolution: working with the organization to adaptthe mass of newly available data to meet its needs.
  9. 9. The iCloud DOCS- Cloud solution excels in creating complex workflowsfrom one step to hundreds of steps in a matter of minutes for anyindustry, in maintaining transparent audit trails, and delivering moreinformation and tracking for managers to review and monitor processesthat might span multiple people at multiple locations.The options are extensive and not limited to these examples.If the processes of convertingmountains of paper archives tointegrated systems that help acompany do business soundslike an expensive, dauntingtask, it isn’t. Services likeiCloud DOCS- are built aroundreasonable set-up fees andscalable, monthly subscription For more information about iCloudrates through the latest SaaS DOCS, contact (817) 400-6403 or visit(Software-as-a-Service) options. www.i-cloudinc.com. *An iCloud Inc. & CAD|CAM Services Inc. Offering

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