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5s Method In 100 Slides Slideshare

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overview of 5Scom proposal for efficient design and creation of presentations!

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5s Method In 100 Slides Slideshare

  1. 1. 5scom consulting .com method in 100 slides 5S for efficient presentations
  2. 2. our objective In commercial confidence help you to save time & money ! 5scom consulting
  3. 3. agenda context 5S method who are we? our proposal next steps commercial presentation 5scom consulting
  4. 4. context commercial presentation 5S method who are we? our proposal next steps 5S method who are we? our proposal next steps 5scom consulting
  5. 5. setting the scene commercial presentation <ul><li>presentations </li></ul><ul><li>lot of time </li></ul><ul><li>huge impacts </li></ul>Microsoft PowerPoint <ul><li>for information sessions </li></ul><ul><li>as support to decision </li></ul><ul><li>as sales documents </li></ul><ul><li>for communication </li></ul><ul><li>for status reports </li></ul><ul><li>... </li></ul>*source: Microsoft presentations = commercial presentation used 500 Mio users worldwide * 5scom consulting Mio search results on ... 1.070 Mio presentations / day * 30 Mio search results on 60
  6. 6. bad presentations commercial presentation bad presentations time lost money lost = + 5scom consulting
  7. 7. costs of bad presentations time lost # presentations /week # working weeks # hours for creation hourly salary x x x = money lost wrong decisions wrong investments missed opportunities bad reputation + + + = illustrative -50% +x% commercial presentation $300.000 * 10 50 12 $50 ? -$150.000 potential gain! huge 5scom consulting
  8. 8. reasons of bad presentations no method <ul><li>no expertise </li></ul><ul><li>cannot structure messages </li></ul><ul><li>no efficient training received </li></ul><ul><li>... </li></ul><ul><li>no tool used </li></ul><ul><li>difficulties to create slides </li></ul><ul><li>difficulties to design slides </li></ul><ul><li>bad template </li></ul><ul><li>... </li></ul><ul><li>bad presentation skills </li></ul><ul><li>message not clear </li></ul><ul><li>structure not clear </li></ul><ul><li>not adapted to audience </li></ul><ul><li>... </li></ul><ul><li>slides too complex </li></ul><ul><li>layout too complex </li></ul><ul><li>bad fonts </li></ul><ul><li>bad colors </li></ul><ul><li>problems with animations </li></ul><ul><li>timing not respected </li></ul><ul><li>... </li></ul>money lost time lost content form show no method no method commercial p resentatio n 5scom consulting
  9. 9. <ul><li>presentation skills training </li></ul><ul><li>company template </li></ul><ul><li>PowerPoint training </li></ul>content form show + solution : it’s more than just software METHOD this is what users need  commercial presentation 5scom consulting
  10. 10. solution = 5S method <ul><li>5S method </li></ul><ul><li>guide for creation & design of presentations </li></ul><ul><li>guide to save time & money </li></ul><ul><li>guide to improve your messages </li></ul><ul><li>easy to adapt to your environment </li></ul><ul><li>easy to learn & to apply </li></ul><ul><li>easy to deploy within your organization </li></ul>approach for creation & design of presentations can be structured! 5scom consulting
  11. 11. don’t... beleive presentations are not important think it’s complex to create presentations forget the context forget your objectives forget to adapt your message to context forget you need to tell a story forget to structure your messages beleive form is not important forget to use tools forget to use 5S method 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 5scom consulting
  12. 12. do... beleive presentations are important beleive it’s easy to make presentations take time to analyse the context focus on your objectives adapt your message to context beleive you need to tell a story take time to structure your messages beleive form is important use tools use 5S method 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 5scom consulting
  13. 13. commer cial presentation 5S method context who are we? our proposal next steps context who are we? our proposal next steps 5scom consulting
  14. 14. 5S method 5S method presentation structured method to create efficient presentations commercial presentation context design content storyline framework 5scom consulting
  15. 15. 5S method 5S method is a tool 5S method will guide you to be more efficient commercial presentation 5scom consulting
  16. 16. style guidelines to adapt your presentation to context 1. objectives 2. audience 3. content 4. media 5. timing scoping commercial presentation 5scom consulting
  17. 17. scoping guidelines to adapt presentations to context including objectives, audience, content, media & timing content form show importance pictures wording # slides key messages template self-explaining preparation # words/slide font size attitude multimedia components colors animations graphs figures complexity layout overall style tables example of framework definition objectives audience content media timing + + + + commercial presentation 5scom consulting
  18. 18. why are you doing this presentation? objectives
  19. 19. 1. objectives commercial presentation why are you doing this presentation? = most important question never forget your objectives! objectives sales communication action plan decision information ... ... status review ... discussion surveys ... act implement share collect 5scom consulting
  20. 20. decision 4. ask quantify impacts quantify alternatives quantify say which decision is needed explain what is planned explain interest & framework explain context explain alternatives quantify decisions say it’s for decision say why decision is needed say when it will be applied ask for decision explain say ask 3. quantify 2. explain 1. say example 5scom consulting
  21. 21. adapt your message to audience audience
  22. 22. 2. audience commercial presentation what’s the audience? = 2 nd most important question always adapt your message to audience audience attitude interest ppt expertise serious or fun expectations ... ... > 1 audience ... # attendees importance ... emotional other aspects contextual rational 5scom consulting
  23. 23. < 5 < 10 < 20 < 50 > 50 web @ # attendees interactivity example interactive one-way 5scom consulting
  24. 24. adapt your content to context content
  25. 25. 3. content what will be communicated to your audience? = 3 nd most important question don’t forget that messages can also be said! not included missing hidden included selection       content 1 content 2 content 3 ... content 4 your content    written oral ... delivery mode    commercial presentation commercial presentation 5scom consulting
  26. 26. components objectives audience content media timing + + + + components commercial presentation example example of context content form show investments approved = executive management = project description = beamer + printed = 20’ = executive summary  introduction  status  issue / needs  solution description  benefits  risks / opportunities  business case  scenarios  planning / next steps  decision needed  5scom consulting
  27. 27. adapt your content to media media
  28. 28. 4. media commercial presentation how your presentation will be distributed? = 4 th most important question always adapt your content to media! media colors beamer + print email greyscale laptop + print ... ... web ... beamer computer ... printed remote hybrid projected 5scom consulting
  29. 29. impacts of media mandatory preferred mandatory preferred simplicity self-explaining <ul><li>printed colors </li></ul><ul><li>beamer + print </li></ul><ul><li>sent by email </li></ul><ul><li>printed greyscale </li></ul><ul><li>computer + print </li></ul><ul><li>projected computer </li></ul>example projected beamer web 5scom consulting
  30. 30. timing always respect timing
  31. 31. commercial presentation how to deal with timing? = 5 th most important question always respect timing! timing subject reactions logistics presentation audience ... ... circumstances ... standard rules complexity external factors interest # slides 5. timing 5scom consulting
  32. 32. # slides objectives audience content media timing + + + + # slides investments approved executive management project description beamer + printed 20’ = = = = = commercial presentation standard example 3 5’  ≤ 5 10’  ≤ 7 15’  ≤ 15 30’  ≤ 2 3’  ≤ 25 1h  ≤ 10 20’  ≤ 3 5’  ≤ 5 10’  ≤ 7 15’  ≤ 15 30’  ≤ 2 3’  ≤ 25 1h  ≤ 10 20’  ≤ 3 5’  ≤ 5 10’  ≤ 7 15’  ≤ 15 30’  ≤ 2 3’  ≤ 25 1h  ≤ 10 20’  ≤ content form show        5scom consulting
  33. 35. story structured approach to translate messages into clear stories 1. strong start 2. scenario 3. action 4. happy end! 5. anticipate commercial presentation 5scom consulting
  34. 36. story memories message attract storyline: manage the emotions translate your message into powerful story matching audience‘s expectations commercial presentation title slide1 slide2 slide3 slide4 slide5 slide6 slide7 slide8 slide9 slide10 before after start 1 key mom ent 2 end 3 5scom consulting
  35. 37. strong start you never have a second chance to make a first impression
  36. 39. storyline make linear storylines
  37. 40. scenario 5S method introduction conclusion issues solutions risks opportunities status financials planning next steps components commercial presentation commercial presentati on example introduction 1 status 2 issues 3 solutions 4 opportunities 5 risks 6 financials 7 planning 8 next steps 9 conclusion 10 5scom consulting
  38. 41. action keep interest
  39. 42. surprise send us a presentation, we’ll review it for free! free test! example commercial presentation 5scom consulting
  40. 43. happy end happy end. always
  41. 45. anticipate think as audience!
  42. 46. prepare <ul><li>think as audience </li></ul><ul><li>anticipate questions </li></ul><ul><li>ask advices & feedback </li></ul><ul><li>prepare introduction </li></ul><ul><li>prepare your transitions </li></ul><ul><li>prepare conclusion </li></ul><ul><li>check timing </li></ul>prepare example 5scom consulting
  43. 47. style method to structure story , slides transitions & content 1. analyze 2. visualize 3. transpose 4. simplify 5. harmonize structure commercial presentation 5scom consulting
  44. 48. structure concrete method to structure content of presentation & layout / design 1. structure story 2. structure layout 3. structure slides story <ul><li>story </li></ul><ul><li>layout </li></ul><ul><li>slides </li></ul>commercial presentation 1 2 3 ... 5scom consulting
  45. 49. think before you act! analyze
  46. 50. components = ideas introduction achievements solution opportunities revenues proposal benefits what if no go planning issue risks status costs from-to scenarios features decision action plan strength business case alternative evolution what if -30% next steps requirements conclusion weaknesses figures description past activities threat … what is needed in your presentation? - illustrative commercial presentation example 5scom consulting
  47. 51. visualize visualize your ideas!
  48. 52. 5S method end start <ul><li>take a sheet of paper </li></ul><ul><li>draw rectangles </li></ul><ul><li>first rectangle = introduction </li></ul><ul><li>last rectangle = conclusions </li></ul><ul><li>1 rectangle = 1 slide = 1 idea </li></ul><ul><li>make coherent storyline </li></ul>materialize <ul><li>this is your story </li></ul>example 1 idea 1 idea 1 idea 1 idea 1 idea 1 idea 1 idea 1 idea 5scom consulting
  49. 53. golden rule! 1 slide = 1 idea title 5scom consulting
  50. 54. transpose understand the structure of a slide
  51. 55. slide limits NO NO NO NO YES YES YES commercial presentation example 5scom consulting
  52. 56. golden rule! title = content content 5scom consulting
  53. 57. <ul><li>company </li></ul><ul><li>division </li></ul><ul><li>department </li></ul><ul><li>... </li></ul><ul><li>date </li></ul><ul><li>M / Ms / ... </li></ul><ul><li>first name(s) </li></ul><ul><li>name(s) </li></ul><ul><li>for decision </li></ul><ul><li>for information </li></ul><ul><li>for discussion </li></ul><ul><li>… </li></ul><ul><li>presentation to </li></ul><ul><li>highly confidential </li></ul><ul><li>commercial presentation </li></ul><ul><li>internal use only </li></ul><ul><li>unrestricted access </li></ul><ul><li>… </li></ul><ul><li>title </li></ul><ul><li>subtitle </li></ul>5scom consulting 5S method presentation to for information 01.01.01 M John Smith 5S method presentation to for information 01.01.01 M John Smith commercial presentation commercial presentation example title slide . com presentations solutions for efficient 5scom consulting .com 5scom consulting presentations solutions for efficient
  54. 58. simplify
  55. 59. 5S method The goals of this project is to identify the possible areas of improvement for the development of a new approach for the definition and the revision of the new processes that will be launched in the future and to analyze the impacts of this new approach on the current structure of our company. <ul><li>goals </li></ul><ul><li>identify improvements of processes definition/review </li></ul><ul><li>analyze impacts on company structure </li></ul>simplify text example 5scom consulting
  56. 60. harmonize harmonize everything!
  57. 61. align everything NO text text text text text text text text YES example 5scom consulting
  58. 62. style rules to use right colors , fonts , shapes , financials & multimedia elements 1. colors 2. fonts 3. shapes 4. figures 5. multimedia style commercial presentation 5scom consulting
  59. 63. choose your palette colors
  60. 64. colors & prints commercial presentation type grey level example no difference when printed (greyscale) type grey level 5scom consulting
  61. 65. colors effects example commercial presentation what’s the context? 5scom consulting
  62. 66. use the right fonts fonts
  63. 67. fonts size <ul><li>level 1 </li></ul><ul><ul><li>level 2 </li></ul></ul><ul><ul><ul><li>level 3 </li></ul></ul></ul><ul><li>level 1 </li></ul><ul><ul><li>level 2 </li></ul></ul><ul><ul><ul><li>level 3 </li></ul></ul></ul><ul><li>level 1 </li></ul><ul><ul><li>level 2 </li></ul></ul><ul><ul><ul><li>level 3 </li></ul></ul></ul>   example commercial presentation 5scom consulting
  64. 68. shapes always use the same type of shapes
  65. 69. resize text text text text resize! commercial presentation example     text text text text text text 5scom consulting
  66. 70. use right way to explain figures figures
  67. 71. Excel charts example <ul><li>paste Excel charts as pictures in PowerPoint </li></ul><ul><li>check that font size in graph is > 10 pt </li></ul><ul><li>select graph in Excel </li></ul><ul><li>press ‘SHIFT’ & select ‘Copy Picture…’ in ‘Edit’ menu </li></ul><ul><li>use standard parameters by default </li></ul><ul><li>paste graph in PowerPoint (CTRL+V if using windows) </li></ul>how to? commercial presentation paste as picture 5scom consulting
  68. 72. tables table column 1 column 2 column 3 column 4 row 1 xxx xxx xxx xxx row 2 xxx xxx xxx xxx row 3 xxx xxx xxx xxx row 4 xxx xxx xxx xxx row 5 xxx xxx xxx xxx <ul><li>recommendation for ‘tables’ in PowerPoint </li></ul><ul><li>try not to use standard ‘table option’ if possible </li></ul><ul><li>prefer to create your own table (with ‘Rectangle’ shapes) </li></ul>example commercial presentation 5scom consulting
  69. 73. use multimedia tools multimedia
  70. 74. a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t u i p q s d f g h j k l m w x c v s z a a z e r t g h j k l m w x c v b / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s a a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y u q s d f g h j k l m w x c ? z a a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p q s d g h j k l m w x c v a a z e r t y u i o p f g h j k l m w x c v b n a a z e r t y u q s d f g h j k l m w x c v b n ? a a z e r t i o p q s d f g x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l a a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t u i o p q s d g h j k l m w x c a a z e R q s d g h j k l m w x c v b n ? . / s z a a z e r t y f g h j k l m w . / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l m w x a z e r t y u i o p q s d f g h j k l m w x c z a a z e r t y u i o p q s d f g h j k l m w x c v ? . / s z a a z e r t y u i o p q s . / s z a a z e r t y u i o p q s d f g h j k l m w x c v a a z e r t y u i o p q s d f g h j k l m w x c v b n ? / s z a a z e r t y u i o p q s d f g h j a z e r t y u i o p q s d f g h j k l m a a z e r t y u i o p q s d f g h j k l m w b n ? . / s z a a z e r t y u i o p q sb n ? . / s z a z e r t y u i o p q s d f g h j k l m w a JUST AVOID ANIMATIONS !!! ? example
  71. 75. golden rule! avoid ‘clip art’ commercial presentation 5scom consulting
  72. 76. speed learn how to win lot of time by using right approach & tools 1. method 2. templates 2. recycle 4. tools 5. shortcuts commercial presentation 5scom consulting
  73. 77. method
  74. 78. 5S method 5S method commercial presentation + efficient method 5scom consulting
  75. 79. use right templates templates
  76. 80. planning J F M A M J J A S O D N domain 1 domain 2 domain 3 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description commercial presentation example 5scom consulting
  77. 81. gap analysis <ul><li>domain 1 </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>domain 2 </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>domain 3 </li></ul><ul><li>action : description </li></ul><ul><li>domain 5 </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>domain 6 </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul>with action without action commercial presentation example <ul><li>domain 4 </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul><ul><li>action : description </li></ul>5scom consulting
  78. 82. recycle stop working!
  79. 83. golden rule! time needed to make... existing slide = commercial presentation 0 second minute hour day week 5scom consulting
  80. 84. tools
  81. 85. use (customized) toolbars make figure here-under in < 10’’ example 5scom consulting
  82. 86. shortcuts
  83. 87. shortcuts esc f2 <ul><li>select all </li></ul><ul><li>copy </li></ul><ul><li>paste </li></ul><ul><li>undo </li></ul><ul><li>re-do </li></ul><ul><li>save </li></ul><ul><li>insert text </li></ul><ul><li>escape </li></ul><ul><li>print screen </li></ul><ul><li>line break </li></ul>example for windows commercial presentation example ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S fn prt sc shift enter 5scom consulting
  84. 88. audience scenario visualize fonts templates objectives strong start analyze colors method content action transpose shapes recycle media happy end! simplify figures tools timing anticipate harmonize multimedia shortcuts 5S method story structure style scoping speed
  85. 89. context 5S method who are we? our proposal next steps commercial presentation 5scom consulting
  86. 90. <ul><li>consulting services </li></ul><ul><li>creation & design of presentations </li></ul><ul><li>consulting , templates, training & reviews of presentations </li></ul><ul><li>link between presentation skills, training & tools </li></ul><ul><li>5S method as differentiator </li></ul><ul><li>focused on efficiency gains </li></ul><ul><li>driven by customer satisfaction </li></ul>our positioning 9 8 10 0 7 6 5 4 3 2 1 extremely not at all HOW LIKELY ARE YOU TO RECOMMEND 5SCOM? commercial presentation basic standard expert basic standard expert 5scom consulting
  87. 91. our offers    <ul><li>5scom offers guide you to </li></ul><ul><li>create efficient presentations, with clear storyline & structure, that fit audience’s expectations </li></ul><ul><li>make presentations faster by using a structured approach, right style & tools </li></ul>consulting templates commercial presentation training reviews show creation show design creation design 5scom consulting
  88. 92. context 5S method who are we? our proposal next steps commercial presentation 5scom consulting
  89. 93. our offers options standard commercial presentation 5scom method guidelines training kits templates company templates advanced training reviews consulting customization 5scom consulting
  90. 94. our deliveries guidelines training kits templates consulting reviews advanced training company templates 5scom method customization description <ul><li>standard 5scom method </li></ul><ul><li>customization based on your specificities </li></ul><ul><li>summary of rules & check-lists </li></ul><ul><li>self-explaining training kit </li></ul><ul><li>standard templates </li></ul><ul><li>project-based </li></ul><ul><li>adaptation of existing presentations </li></ul><ul><li>expert training </li></ul><ul><li>customized for your company / institution </li></ul>commercial presentation 5scom consulting
  91. 95. our approach scoping proposal creation acceptance feedback <ul><li>request </li></ul><ul><li>discussions </li></ul><ul><li>deliveries </li></ul><ul><li>price </li></ul><ul><li>process </li></ul><ul><li>interactions </li></ul><ul><li>mock-up’s </li></ul><ul><li>validation </li></ul><ul><li>adaptations </li></ul><ul><li>evaluation </li></ul><ul><li>feedback </li></ul>description of request offer proposal deliveries final approval commercial presentation 5scom consulting
  92. 96. tariffs success fees = 10 x score 9 8 10 0 7 6 5 4 3 2 1 extremely not at all HOW LIKELY ARE YOU TO RECOMMEND 5SCOM? commercial presentation <ul><li>pr o ject-based </li></ul><ul><li>50% standard fees </li></ul><ul><li>50% success fees </li></ul>standard fees success fees 50% 50% 5scom consulting
  93. 97. evaluate us! free test! send us a presentation, we’ll review it for free! [email_address] commercial presentation 5scom consulting
  94. 98. context 5S method who are we? our proposal next steps commercial pres entation 5scom consulting
  95. 99. next steps <ul><li>contact us </li></ul><ul><li>www. 5scom.com </li></ul><ul><li>[email_address] </li></ul>9 8 10 0 7 6 5 4 3 2 1 extremely not at all HOW LIKELY ARE YOU TO RECOMMEND 5SCOM? commercial presentation 5scom consulting
  96. 100. solutions for efficient presentations thanks for your attention download full animated version here 5scom consulting .com

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