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e-Signatures: What they are and how can they be used.


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Learn about the differences between electronic and digital signatures and the best solutions that help to automate the entire e-signature process from the request for signing to the distribution and automatic filing of the executed document.

Published in: Technology
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e-Signatures: What they are and how can they be used.

  1. 1. e-Signatures – What they are and how can they be used.
  2. 2. There are two kinds of signatures today: • Electronic Signatures This is any signature that is in electronic form, i.e. as opposed to paper-based ink signatures. An e-sign is any “mark” made by the person to confirm their approval of the document or transaction. • Digital Signatures These are actually a subset of electronic signatures because they are also in electronic form. However digital signatures go much further in terms of providing security and trust services. What is a e-Signature?
  3. 3. Differences between Electronic and Digital Signatures Electronic Signature • Examples of electronic signatures include: a scanned image of the person ink signature, a mouse squiggle on a screen or a hand-signature created on a tablet using your finger or stylus, a signature at the bottom of your email, a typed name, a biometric hand- signature signed on a specialist signing hardware device, a video signature, a voice signature, a click in an “I Agree” checkbox, etc. The list is actually endless.
  4. 4. Differences between Electronic and Digital Signatures Digital Signature • Signer authentication: i.e. proof of who actually signed the document. i.e. digital signatures linking the user’s signature to an actual identifiable entity. • Data integrity: i.e. proof that the document has not been changed since signing. The digital signature depends on every binary bit of the document and therefore can’t be re-attached to any other document. • Non-repudiation: i.e. the signer should not be able to falsely deny having signed their signature. That is, it should be possible to prove in a court that the signer in fact created the signature.
  5. 5. “Digital Signatures allow the reader of electronic documents to sign without using a pen” … "electronic signature" means information in an electronic form that a person has created or adopted in order to sign a document and that is in, attached to or associated with the document . We will discuss 5 different types of signatures: – Certificate-based Signatures – Electronic Signature – Signing Services (Adobe Sign) – Signatures to Certify Documents What is a e-Signature?
  6. 6. Certificate-Based e-Signatures What is a Certificate-Based Signature? • A Digital Certificate – Provided by a third party Certificate Authority (CA) like Verisign/Symantec, Entrust, GlobalSign… • Adobe Self-Signed Signature – you create yourself with a copy of Acrobat When would a client use one of these signatures? • Digital Certificates from a CA: – Highly secure transactions (usually financial) – Digital certificate requires a password to authenticate • Adobe Self-sign certificate – Day to day internal PDF form processes – Does not provide the non-repudiation as there is no CA (you are who you say your are)
  7. 7. • Digital certificates can be stored on your device (trust store), a USB key, a Hardware Security Module (HSM) • These all require a password in order to apply the signature to a document • In a PDF document, the signature can have any kind of appearance, but its not the appearance that is important but the fact that the password challenge was successful to put the appearance on the PDF • You can configure the appearance of a signature on your local copy of Adobe Reader/Acrobat which can include an image • You can tell if a document signed with a digital certificate has been tampered with Certificate-Based e-Signatures Cont’d
  8. 8. Certificate-Based e-Signatures Cont’d
  9. 9. Electronic Signature Different types of Electronic Signatures: • Scanned image of the person ink signature • Mouse squiggle on a screen • Hand-signature created on a tablet using your finger or stylus • Signature at the bottom of your email • Typed name • Biometric hand-signature signed on a specialist signing hardware device • Video signature • Voice signature • Click an “I Agree” checkbox
  10. 10. Electronic Signature Scribble Signature • Actual image of the signature is captured. • Has useful feature such as Geographic location detection, date and time • HTML5 and Adaptive forms use scribble signatures • Allows users to apply their pen signature on a electronic form on Mobile devices • Becoming an accepted way of signing forms on mobile devices
  11. 11. What is Adobe Sign and Value to companies What? • In just one click, the Adobe Sign solution automates the entire e-signature process from the request for signature to the distribution and automatic filing of the executed document. • With nothing to download, learn or install, there is simply no faster or secure way to get your contracts signed, tracked and filed. Who uses it? • Sales, HR, Finance, IT, and Operations Value • Cut approval cycles by 50-500% • Reduce post-follow administration by 50-75% • Increase top line revenue
  12. 12. What is Adobe Sign
  13. 13. AEM Forms Supports Adobe Sign
  14. 14. Why did these Companies Pick Sign
  15. 15. Cont…
  16. 16. How much money can you save?
  17. 17. Digital Signatures to Certify Documents When and why to certify documents: • When it’s a PDF document of record • To prove authenticity and integrity of the documents that are published • Sign a form on behalf of a public notary • Validate signatures on documents before moving to a document management system • Extend ROI on existing investments in public key infrastructure (PKI)
  18. 18. e-Signature Benefits
  19. 19. e-Sign Acts Passed by Many Nations