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How to Build an Accessible Presentation


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What makes a presentation accessible? In this session, you will learn all the elements of building an accessible presentation.

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How to Build an Accessible Presentation

  2. 2. Today's agenda... Overview of accessibility trends Why make presentations accessible? What goes into creating an accessible presentation? What makes a presentation engaging? Post-presentation dos and don'ts Q&A
  4. 4. The Accessibility Picture People have some kind of vision loss around the world 245 MILLION People have some kind of motor disability 190 MILLION People are deaf or hard of hearing around the world 360 MILLION
  6. 6. Are you currently hosting remote meetings? Tell us how! Comment in the chat window!
  7. 7. Why make presentations accessible? ACCESSIBILITY BENEFITS EVERYONE! IT'S THE LAW!
  8. 8. Accessibility Laws Title II & III Americans with Disabilities Act (ADA) Applies mainly to broadcast (AD) and streaming (CC) video 21st Century Communications and Video Accessibility Act (CVAA) Section 504 and Section 508 Rehabilitation Act
  9. 9. WCAG 2.0 Baseline for accessibility. LEVEL A We should aim for this! LEVEL AA Most comprehensive. LEVEL AAA
  10. 10. Accessible presentations benefit everyone! Of all adult Americans have some degree of vision loss. 10% Of those who have hearing loss are either in the workforce or in an educational setting. 60% Of Americans are d/Deaf or hard of hearing. 20%
  11. 11. Cultivating a workplace that works for everyone Make an effort to embrace universal design practices in every aspect of the workplace Ensure your company’s technology is accessible Make it easy and safe for employees to come forward with a disability and strategize a reasonable accommodation
  12. 12. What makes a presentation accessible? Fonts, colors, format Accessible text Captions Accessible audio Alt text, description Accessible images
  13. 13. Do you remember a time when people around you broke out in laughter, but you didn’t hear the joke?
  14. 14. Accessible images Make sure to orally describe anything that is on the slides for anyone with a visual impairment. Describing the visuals Provide text alternatives for any non-text content. Alt text
  15. 15. Accessible text Make sure to use colors that are easy to see. Use sufficient color contrast when putting text on backgrounds. WCAG level AA requires a contrast ratio of at least 4.5:1 for normal text. COLOR Use clear and simple fonts. Make sure that your font size is large enough for your audience to see, even if they are far away. FONTS Use clear headings to structure your presentations so individuals can easily follow along. This will also help screen readers interpret the information. HEADERS
  16. 16. Use a microphone, even in a small room. If the audience doesn’t have a microphone, make sure to repeat any questions or comments into the microphone, as well. Live presentations Make sure that the audio is clear. Use a microphone for the presentation, and be sure that you have a strong internet connection. Remote presentations Accessible audio
  17. 17. Choosing a Conferencing Tool
  18. 18. Can users customize  the caption size and color? CAPTIONING SUPPORT Key Features Essential for users to have audible feedback SCREEN READER COMPATIBILITY Are all features useable with keyboard alone? KEYBOARD ACCESSIBILITY
  19. 19. When choosing DO THEY HAVE A VPAT? Ask if they are WCAG compliant ASK IN YOUR SALES CALL How vendors report their compliance
  20. 20. Live Captioning for Engagement
  21. 21. Captions improve brand recall, verbal memory, and behavioral intent.
  22. 22. Video accessibility also aids in learning Of students use captions to help them focus 65% Of students that use captions said they use them as a learning aid 75% Of students find captions helpful 98.6%
  23. 23. Live Captioning AUTOMATIC OR STENOGRAPHER Computer processing or stenographer typing SLIGHT LATENCY For live events like webinars or meetings IN REALTIME
  25. 25. Download the Accessible Presentation Checklist:
  26. 26. Engaging Your Audience
  27. 27. How do you learn best?
  28. 28. 3 Principles of UDL Look for different ways to motivate your audience ENGAGEMENT Provide information in more than one format. REPRESENTATION Suggest more than one way to interact with the material. ACTION & EXPRESSION
  29. 29. Download the UDL CAST Handout:
  30. 30. Poll & Chat Feedback & polling. SURVEY MONKEY Instagram & Twitter SOCIAL MEDIA Google slides and Powerpoint add-on. POLLEVERYWHERE
  31. 31. Engagement Tips Give handouts, worksheets, & your slide deck HANDOUTS Smile for the camera! VIDEO
  32. 32. What tools do you use to engage your audience?
  33. 33. Post presentation WHAT TO DO
  34. 34. Making the most of your recordings It makes your content more accessible and makes it easier to create derivative content! CAPTION IT! It makes your content downloadable and searchable! TRANSCRIBE IT!
  35. 35. Creating Captions DO IT YOURSELF USE ASR USE A VENDOR
  36. 36. DIY Captioning Check which formats your video player accepts. CONVERT FORMAT Make sure to capture non-speech elements & include speaker IDs. TRANSCRIBE YOUR VIDEO Use a software or do it manually. SET TIMINGS
  37. 37. Quality Matters 15 errors total per 1,500 words. 99% ACCURACY RATE DCMP, FCC, AND/OR WCAG STANDARDS
  38. 38. What will you implement in your next presentation?
  39. 39. Thank You!