Planning For Lions Club Of Miri Host

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Planning For Lions Club Of Miri Host

  1. 1. The International Association of Lions Clubs District 308-A2: Sarawak-Sabah-Brunei-W.P.Labuan Lions Club of Miri Host Club No.: LCI 5234-025631; Chartered in 1967; ROS No.: 29 / 67 dated 27-September, 1967. th 6 Floor, Soon Hup Tower, Lot 907, Jalan Merbau, 98000, Sarawak Tel: +6 085-442009, +6 019-8857736; Fax: +6 085-435218 E-Mail: bongshiyee@yahoo.com International Theme: Move to Grow District Theme: Together, Let’s Do It! Annual Action Plans FISCAL YEAR 2009 - 2010 Club President: Lion Bong Shi Yee Page 1 of 8
  2. 2. Section I: Schedule of Board of Directors (BOD) and Members Meeting (2009 – 2010) Schedule of Board of Directors (BOD) Meeting (2009 – 2010) BOD Meeting Time and Date Venue 7.30 pm – 8.30 pm 1st BOD Meeting 4th Floor, Lotus 2, Mega Hotel 15 July 2009 7.30 pm – 8.30 pm 2nd BOD Meeting 4th Floor, Lotus 2, Mega Hotel 19 August 2009 7.30 pm – 8.30 pm 3rd BOD Meeting 4th Floor, Lotus 2, Mega Hotel 16 September 2009 7.30 pm – 8.30 pm 4th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 14 October 2009 7.30 pm – 8.30 pm 5th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 18 November 2009 7.30 pm – 8.30 pm 6th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 16 December 2009 7.30 pm – 8.30 pm 7th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 13 January 2010 7.30 pm – 8.30 pm 8th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 17 February 2010 7.30 pm – 9.30 pm AGM 4th Floor, Lotus 2, Mega Hotel 24 February 2010 7.30 pm – 8.30 pm 9th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 17 March 2010 7.30 pm – 8.30 pm 10th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 14 April 2010 7.30 pm – 8.30 pm 11th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 12 May 2010 7.30 pm – 8.30 pm 12th BOD Meeting 4th Floor, Lotus 2, Mega Hotel 16 June 2010 Page 2 of 8
  3. 3. Schedule of Members Meeting (2009 – 2010) Member Meeting Time and Date Venue 8.30 pm – 10.00 pm 1st Member Meeting 4th Floor, Lotus 2, Mega Hotel 15 July 2009 8.30 pm – 10.00 pm 2nd Member Meeting 4th Floor, Lotus 2, Mega Hotel 19 August 2009 8.30 pm – 10.00 pm 3rd Member Meeting 4th Floor, Lotus 2, Mega Hotel 16 September 2009 8.30 pm – 10.00 pm 4th Member Meeting 4th Floor, Lotus 2, Mega Hotel 14 October 2009 8.30 pm – 10.00 pm 5th Member Meeting 4th Floor, Lotus 2, Mega Hotel 18 November 2009 8.30 pm – 10.00 pm 6th Member Meeting 4th Floor, Lotus 2, Mega Hotel 16 December 2009 8.30 pm – 10.00 pm 7th Member Meeting 4th Floor, Lotus 2, Mega Hotel 13 January 2010 8.30 pm – 10.00 pm 8th Member Meeting 4th Floor, Lotus 2, Mega Hotel 17 February 2010 8.30 pm – 10.00 pm 9th Member Meeting 4th Floor, Lotus 2, Mega Hotel 17 March 2010 8.30 pm – 10.00 pm 10th Member Meeting 4th Floor, Lotus 2, Mega Hotel 14 April 2010 8.30 pm – 10.00 pm 11th Member Meeting 4th Floor, Lotus 2, Mega Hotel 12 May 2010 8.30 pm – 10.00 pm 12th Member Meeting 4th Floor, Lotus 2, Mega Hotel 16 June 2010 Section II: Membership Growth Target Currently, the Club has 55 members. The Club is targeting to recruit at least three (3) new members before February 2010. Members of the Club will identify prospects and invite these prospects to join in our projects and fellowship activities as friends of lions. And hopefully through such activities, it will build enthusiasm for these prospects to join the Club. Page 3 of 8
  4. 4. Section III: Club Extension Target The Club has no plan to charter new Lions Club or sponsor new Leo Club for this fiscal year, but rather to build up the Club’s membership strength. Section IV: Leadership Practices 1. Orientation Meeting and Induction Program for New Members The Club will conduct an Orientation Meeting and Induction Program, when the new members will be introduce to our Club, getting their involvement into our Club’s activities, and properly inducted to Lionism. The Induction will be carried out on 19 July 2009. Should there be new members after this, another of such program will be organized before March 2010. 2. MERL Conference At least four members will participate in the MERL Conference during the fiscal year of 2009 – 2010. 3. District Conference The following officers from our Club have attended the District Conference on 23 May 2009 at Bintulu: Name Position 1. Lion Hii Teck Yun Region 3 Chairperson, also Director and Leo advisor of the Club 2. Lion Simon Ting Sii Hing Zone 7 Chairperson, also Director and Leo advisor of the Club 3. Lion Bong Shi Yee President 4. Lion Eric Chiong Chik Kwong Secretary 5. Lion Peter Yong Hiong Khieng Treasurer Page 4 of 8
  5. 5. Section V: Major Service Project The Club will organize two major service projects this year. The first project is “Health, Sight First and Community Project”. The Club has identified a few potential areas, but has not confirmed the exact location where this project will be carried out. However, it will be at hinterland of Miri District. In this project, the Club will bring a group of medical practitioners including general health practitioner, doctors, eye specialist, and Optometrists to the identified location to provide the necessary medical, health and sight first services to the local community. The second project is “One Child One Computer Project”. This is a joint project with our sister club in Perth, “City of Perth (Host) Lions Club”, where reconditioned computers from Perth will be delivered to our Club, and redistribute these computers to the needy children. The two Clubs shall share all the related costs. Section VI: Major Fund Raising Project A Fund Raising Committee has been formed on 12 June 2009, and the objective of this Committee is to assist the Club to raise at least RM50, 000.00 for the Club projects for this new fiscal year. Our Fund Raising Project is divided into two components through: 1. Souvenir Magazine Advertisement Advertisements are solicited and to be published in the Souvenir Magazine, which is to be distributed during the Banquet Night on 19 July 2009. 2. Public Donation The Fund Raising Committee will be actively soliciting donation from the public in the month of July and August 09. A contingency fund raising project may be carried out if the fund raised is not enough to cover the necessary expenses for the Club’s projects. Page 5 of 8
  6. 6. Section VII: Schedule of Activities for 2009 – 2010 The Club’s major activities for new fiscal year are as follows: Month Major Projects July 09 1. Fund Raising Project – Soliciting Advertisement 2. Joint Induction cum Installation Ceremony and Banquet Nights 2009 –2010 on 19 July 2009 3. “Umbrella for Police” Project 4. Orientation for new members August 09 1. Fund Raising Project – Soliciting Public Donation 2. “Getting On-line” Project 3. 3 hours Youth Leadership Development Program “Managing Your Financial Attitude” on 14 August 2009 September 09 1. Fund Raising Project - Distributing the Fruits of Fund Raising Project to the Community 2. MERL Conference October 09 1. One Child One Computer Project 2. Lions in Action Rally November 09 1. Health, Sight First and Community Project 2. Leadership Training Program/Workshop December 09 1. “A Season of Giving” Project 2. Blood Donation Champaign January 10 1. Visiting the Home for the Aged 2. CNY Fellowship February 10 1. Annual General Meeting April 10 1. 48th MD308 Lions Conventions, Singapore Page 6 of 8
  7. 7. Section VIII: Budget for fiscal year 2009 - 2010 Estimated budget for the major projects is as below: Major Projects Estimated Expenses 1. Joint Induction cum Installation Ceremony and RM15, 000.00 Banquet Nights 2009 –2010 2. “Umbrella for Police” Project RM 4, 000.00 3. Orientation for new members RM 500.00 4. “Getting On-line” Project RM 500.00 5. 3 hours Youth Leadership Development Program RM 500.00 “Managing Your Financial Attitude” 6. One Child One Computer Project RM 5, 000.00 7. Fund Raising – Distributing the Fruits RM13, 500.00 8. Lions in Action Rally RM 2, 000.00 9. Health, Sight First and Community Project RM 5, 000.00 10. Leadership Training Program/Workshop RM 500.00 11. “A Season of Giving” Project RM 2, 500.00 12. Blood Donation Champaign Nil 13. Visiting the Home for the Aged RM1, 000.00 14. CNY Fellowship Nil 15. Estimated Fund Raised RM50, 000.00 The budgeted income statement for fiscal year 2009 – 2010 is attached as Appendix 1. Page 7 of 8
  8. 8. Appendix 1 Lions Club of Miri Host Budgeted Income & Expenditure Statement 2009 - 2010 Income RM Members’ subscriptions 19, 250.00 - 55 members x RM350.00 New members’ subscription and entrance fees 1, 500.00 - 3 new members x (RM350 + RM150) Fund Raising Projects 50, 000.00 Other income 2, 000.00 Total: 72, 750.00 Less Expenditure The International Association of Lions Clubs Dues for 2009/2010 8, 143.20 - 58 members x USD39 x 3.6 Lions Clubs International District Dues for FY 2009/2010 5, 046.00 - 58 members x RM87 Monthly Administrative Expenses 3, 600.00 Accounting fees 200.00 Projects (refer to major projects listed in Section VIII) 50,000.00 Others 3, 500.00 Total: 70, 489.20 Excess of income over expenditure RM2, 260.80 Page 8 of 8

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