Revitalizing your Regional Programming

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Moderator: Kristyn M. Dyer, College of the Holy Cross
Dianne E. Harrison, College of the Holy Cross
Tory Leeman, Boston College
Jessica Viner, Fairfield University

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Revitalizing your Regional Programming

  1. 1. REVITALIZING YOUR REGIONAL PROGRAMMING Moderator: Kristyn M. Dyer, College of the Holy Cross Dianne E. Harrison, College of the Holy Cross Tory Leeman, Boston College Jessica Viner, Fairfield University
  2. 2. SCHOOLS AT A GLANCE Fairfield University Holy Cross Boston College •41 000 alumni •41,000 •Over 30,000 alumni 30 000 •157 000 alumni •157,000 •8 active Chapters •30 active Clubs •56 active Chapters •Events per year: 57 in •Events per year: 104 •Events per year: 280 FY10 in FY10, 115 in FY09 in FY10, 217 in FY09 •Staff members devoted •Staff members •Staff members to Chapters: 3 devoted to Clubs: 1 devoted to Chapters: 4 professional staff (1 90% professional staff (40% professional staff, 1 of job; 2 40% of job) of job) and 1 assistant program assistant & 2 (30% of job) work studies
  3. 3. FAIRFIELD UNIVERSITY
  4. 4. FAIRFIELD UNIVERSITY HISTORY OF THE REGIONAL CLUB PROGRAM Started with local Connecticut clubs reflecting early alumni population. 60’s & 70’s: Clubs formed in NY, NJ, and MA as Fairfield attracts more students from NE region region. 80’s & 90’s: Increase of regional clubs outside of the NE (Chicago, Atlanta, San Francisco). , ) Late 90’s and early 00’s: Club activity drops off due to a lack of volunteer leadership succession. Young alumni groups formed and organize social events. d i i l t Today: 8 regional chapters in areas with our largest alumni populations. A focus on a formal leadership structure and expansion into regional locations outside NE.
  5. 5. FAIRFIELD UNIVERSITY INSTITUTION’S GOALS FOR THE PROGRAM Create meaningful opportunities for alumni to g pp reconnect with Fairfield University and one another. Expand chapters into areas where there is a large concentrations of alumni and in areas of strategic importance for the University. t t i i t f th U i it
  6. 6. FAIRFIELD UNIVERSITY INSTITUTIONAL SUPPORT 3 Alumni Relations staff members oversee the regional chapter program with assigned chapter territories. Staff support to volunteers includes: Chapter Handbook Ongoing leadership training Monthly conference calls Regular staff visits to meet with team and recruit new volunteers Programming funded by the University and the Alumni Association.
  7. 7. FAIRFIELD UNIVERSITY CURRENT STATE OF THE PROGRAM Chapter structure: President Admissions Chair Career Development Chair Lifelong Learning Chair Service & Spirituality Chair Programming goal: To organize at least 1 event in each programming category per year. Communication: University – Invitations/e-blasts, online registration, website promotions Chapter volunteers – Phone calls and additional email promotion
  8. 8. FAIRFIELD UNIVERSITY CHALLENGES Having volunteers take on an increasing amount g g of responsibility Capturing volunteer enthusiasm while balancing with capacity and budgetary realities Keeping volunteers engaged
  9. 9. COLLEGE OF THE HOLY CROSS
  10. 10. COLLEGE OF THE HOLY CROSS HISTORY OF THE REGIONAL CLUB PROGRAM Began as a p g product of the Holy Cross Alumni y Association The Holy Cross Club of Connecticut was the first regional club, founded in 1869. The HC Club of Worcester followed two years later in 1871. Growth continued until the 1980s, with the system in tact now In 2008, the Regional Club system was given an overhaul and paired down from 45 to 30 clubs
  11. 11. COLLEGE OF THE HOLY CROSS INSTITUTION’S GOALS FOR THE PROGRAM Provide a chance for our alumni to meet, network , and build relationships with alumni from their area Give our alumni a chance to reconnect with Alma Mater Create opportunities for alumni to “give back” through volunteerism
  12. 12. COLLEGE OF THE HOLY CROSS INSTITUTIONAL SUPPORT 1 professional staff member and 1 assistant, who p , spend about 40% of their time focused on Regional Clubs Websites available for clubs through the College’s Online Community The College handles all mailings/e-mails and membership lists for the Clubs Support also comes from volunteers on the Holy Cross Alumni Association’s Regional Clubs Committee
  13. 13. COLLEGE OF THE HOLY CROSS CURRENT STATE OF THE PROGRAM 31 active clubs 17 clubs (56%) held 2 or more events in FY10 9 clubs (30%) held 1 event in FY10 4 clubs h ld 0 events i FY10 d to lack of volunteer l b held t in due t l k f l t leadership Looking to diversify programming for high activity level clubs Always searching for new volunteers in the Club Al hi f l t i th Cl b areas
  14. 14. COLLEGE OF THE HOLY CROSS CURRENT STATE OF THE PROGRAM
  15. 15. COLLEGE OF THE HOLY CROSS CHALLENGES Retaining and recruiting volunteer leadership for g g p the Clubs Young Alumni’s involvement Alumni s Monetary and staff support of the Clubs
  16. 16. BOSTON COLLEGE
  17. 17. BOSTON COLLEGE HISTORY OF THE REGIONAL CLUB PROGRAM Transitioning Clubs to Chapters in 2003 g p Setting expectations and goals for both alumni and Boston College College. What we have learned Evolving a national program
  18. 18. BOSTON COLLEGE INSTITUTION’S GOALS FOR THE PROGRAM Support the Light the Work campaign pp g p g Support the initiatives of our internal colleagues Academics Admissions Administration Athletics Mission and Ministry Support our alumni community
  19. 19. BOSTON COLLEGE INSTITUTIONAL SUPPORT Full time staff Work study assistance University Budget Online Services Online community Online event system with payment options Expectations to develop relationship with all university colleagues and departments
  20. 20. BOSTON COLLEGE CURRENT STATE OF THE PROGRAM Volunteer leadership p 74 Leaders 46 Committee members Diversifying Events Diversifying communication vehicle Maintaining excellence in difficult economic times ti Looking to the future
  21. 21. BOSTON COLLEGE CHALLENGES Social networking sites, finding the next g , g Facebook Budgets Leadership training and succession
  22. 22. OPEN DISCUSSION

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