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03 job structuring.student


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Human Resources Presentation on Job Sturcturing

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03 job structuring.student

  1. 1. JOB STRUCTURINGProfessor Carrie G. Donald
  2. 2. I. Job Structuring• Definition: a strategic management activity involving the formal definitions of tasks and jobs and authority delegations so organizational goals are accomplished• Job structuring is accomplished through job descriptions and job specifications
  3. 3. II. Job Structuring Purposes• To assure that tasks are properly assigned so that goals are accomplished• To prevent task duplication or task redundancy• To prevent unnecessary conflicts among employees in different jobs concerning who is to perform a task• To establish a hierarchical ordering of jobs so lines of formal authority and communication are established
  4. 4. III. Job Structuring and OrganizationalBehavior• Organizational behavior: employee responses to planned and unplanned stimuli• Extrinsic rewards• Intrinsic rewards
  5. 5. IV. Job Specialization• Job specialization: the degree to which the overall task of the organization is broken down and divided into smaller parts• Job specialization saves time & money• However, workers may become bored & dissatisfied• Overspecialization should be avoided
  6. 6. V. Job StructuringStrategies• A. Ergonomics• B. Job Rotation• C. Job Enlargement
  7. 7. Job StructuringStrategies• D. Job Enrichment• E. Job Characteristics Approach
  8. 8. Job StructuringStrategies• F. Work Teams – Groups of employees may design their own work systems, assign tasks, monitor performance, etc.• G. Quality of Work life (QWL) • • • – Employee opinion surveys; quality circles; feedback sessions
  9. 9. VI. Employee SchedulingMethods• Employee Scheduling: the arrangement of work hours and off-days• A. Flextime—employees are allowed to begin and end their workday within a range of hours; employees must be at work during a “core time”• B. Compressed Workweeks• C. Special Weekend Schedules• D. Reducing 40-Hour Work Week
  10. 10. Employee SchedulingMethods• E. Job Sharing• F. Part-Time Employment• G. Homework & Telecommuting• H. Shift Scheduling
  11. 11. VII. Job Structuring for the Disabled• The Americans with Disabilities Act and the Rehabilitation Act: – Prohibit discrimination – Require employers to structure jobs so that the disabled can be reasonably accommodated – Reasonable accommodations
  12. 12. VIII. Jobs and Positions• Job: a collection of tasks grouped together in a formal assignment with a unique title and performed by one or more employees• Position: the number of each type of job
  13. 13. IX. Job Descriptions• A job description has four basic parts: – 1. Job title – 2. One-sentence summary – 3. Detailed definition of tasks – 4. The job specifications• Description of tasks: – Element – Task
  14. 14. X. Job Specifications• Job Specifications: explain the qualifications a person must possess to perform the tasks of a job• Knowledge, Skills, Abilities, Training, Education, and Experience
  15. 15. XI. Glossary• Job structuring – Strategic management activity involving the formal definitions of tasks and jobs and authority delegations so organizational goals are accomplished• Organizational behavior – Employees respond to planned and unplanned stimuli