Company meeting - Event Planning (11.29.10)

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Youth Movement Records holds weekly company meetings during our programming seasons. Each meeting has several elements, but typically has one particular focus. The meeting dated 11.29.10 discussed event production in terms of the following elements: Event title and description, Date, Objectives, Venue, Demographic, Marketing Strategy,
Expenses & Budgeting, and Evaluation. For more information see www.youthmovementrecords.org.

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  • Elijah, Tatiana, Nick, Kai, Tania, Dan, Emily, Courage, David, Jamal, Larrolyn
  • Miracle on 34th Street, How the Grinch Stole Christmas, A Christmas Story, Charlie Brown – Christmas Special – watch at holiday party? Movie to watch during the company meeting?
  • What is the member’s working style?How did you get started with YMR/art?What inspired to pursue it? What is your motivation?What is your mission or goal? Where do you see yourself in the future?What ideas or messages do you like to share with your audience through your work?
  • Louder, Pump It Up, Break Yoself, Wake up, This Is It, Outside the Box, Out of The Box, Get a Clue, Make a Change, Underdogs, Under Animals, Big Things Poppin, HD: High Definition, Honor Roll, Who You Wit, Action, Get Active, You Can Do It!, That Golden Noise!, The Good Substance, The Good stuff, The Loud Life, Rocketeers, Let’s Rock, Rebirth, Coexist, New Beginning(s), Get it up, Youngish.Oldish.Newish, Young Me w/ A Money Tree, Past Present Future Success, Hear/See/Speak/Do, Youth Fiasco, Revolutionaries, Rain.Wind.Snow, Reign
  • For more information - http://hs.riverdale.k12.or.us/~hfinnert/exhib_06/davidp/paper4.html
  • Company meeting - Event Planning (11.29.10)

    1. 1. Company MeetingEvent Planning 101<br />November 29, 2010<br />
    2. 2. The Usual<br />Sign In<br />Grab Snacks<br />
    3. 3. Icebreaker<br />Rock, Paper, Scissors!<br />WINNER – ELIJAH!<br />
    4. 4. What’s New?<br />Status of Current Projects<br />Friday’s video shoot at Malonga Center (Tania)<br />KDOL Partnership (Dan)<br />Mixtape (Diaris)<br />Building Event Series (Diaris)<br />Holiday Party – December 10th<br />YMR 2011 event February 20th – All-ages Music Symposium & Concert at La Pena<br />Next Member of the Month: Tania (Emily)<br /> <br />Other Announcements<br />Can still apply for GRAMMY Camp – see YMR blog<br />Notes from last week available on blog<br />
    5. 5. Interviewing Tania Pulido<br />Member of the Month for December…<br />2 Parts: Video & Written Blog<br />Questions for Tania?<br />Shooting the responses<br />
    6. 6. Did you know? <br />-There is a plastic Island of garbage known as the North Pacific Garbage Patch! It’s estimated to be the same size as Texas or larger.<br />-A film treatment is a written overview of a story and the first draft of a screenplay for a motion picture, television program, or radio play. It is generally longer and more detailed than an outline (or one-page synopsis), and it may include details of directorial style that an outline leaves out. They read like a short story, except told in the present tense and describing events as they happen. There are two types: the original draft treatment, created during the writing process, and the presentation treatment, created as presentation material.<br />
    7. 7.
    8. 8. Spring 2011 at YMR<br />Names? Themes?<br />Dates: February 20th – May 20th<br />Before Season: Studio Overdrive Mode (auditions, recording, preparing next mixtape)<br />Goals?<br />
    9. 9. Event Planning 101 <br />Event title and description<br />Date<br />Objectives<br />Venue<br />Demographic<br />Marketing Strategy <br />Expenses & Budgeting <br />Evaluation <br />
    10. 10. Event Title and description <br />Define what type of event it will be<br />Think of a catchy name for event<br />Short 1-2 minute description of event for people <br />
    11. 11. Date<br />Holiday Party: December 10th<br />YMR 2011 event: February 20th<br />Give yourself time to plan an event: good events require a lot of pre-planning <br />
    12. 12. Objectives<br />Why is this event happening?<br />Why should anyone care?<br />What do you hope to gain?<br />What do you hope others to gain? <br />
    13. 13. Venue<br />Location! Location! Location!<br />Rank choices for event: <br />1. <br />2. <br />3.<br />Prioritize supplies needed for event <br />
    14. 14. Demographic<br />What type of people do you expect to come to the event?<br />Who are you targeting?<br />Age?<br />From what regions?<br />What are their interests?<br />Target Audience: Race<br />
    15. 15. Marketing Strategy <br />How will you get the word out for the event?<br />What will get people to actually make it to the event?<br />
    16. 16. Expenses<br />Budgeting is key to every event. What are your expenses? And where should money be spent?<br />Honorarium (artist/comedian/speaker fee), music, equipment, food/catering, marketing (print, online, radio, other), supplies - decorations, security, staff – ticketing/lighting/sound, etc.<br />
    17. 17. Evaluation <br />How will you know if you were successful?<br />How will feedback be collected to improve future event?<br />Reflect: on the process and end result <br />
    18. 18. To Do List<br />Prioritize planning steps<br />Create a strong team for event<br />Distribute responsibilities amongst team <br />
    19. 19. Discussion<br />Questions?<br />What are your key takeaways from today’s meeting?<br />What do you still want to learn?<br />What are the next steps in learning more about this topic?<br />
    20. 20. A Week’s Glance YMR . . .<br />Workshop Schedule<br />Tuesday: <br />Music Production 5PM in Room 257<br />Artist Development 5:30PM in Studio<br />Vocals 5PM in Room 302<br />DJ Crew 5PM in Room 306<br />Wednesday:<br />ProTools 5PM in Studio<br />Freestyle 5PM in Room 302<br />Thursday:<br />Vocals 5PM in Room 302<br />Piano, Bass, Guitar in Room 306<br />Friday:<br />Advanced Recording Production 3:30PM in Studio <br />
    21. 21. Next Week at YMR<br />Company meeting, Dec 3rd: <br />Topic: Budgeting<br />

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