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Euma spain make time your ally monique y. wells

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Euma spain make time your ally monique y. wells

  1. 1. Managers: Make Time Your Ally Monique Y. Wells Paris Muse of Time Management™ Certified Success Coach and Consultant All rights reserved
  2. 2. Corporate Environment
  3. 3. Paris Muse of Time Management™
  4. 4. Corporate/GovernmentalTime Management Training
  5. 5. Getting over OverwhelmHave you noticed that everyone istalking about overwhelm thesedays?
  6. 6. Getting over Overwhelm Overwhelm = un agobioTo be overwhelmed = Estar agobiado
  7. 7. Getting over OverwhelmTechnology – Software – Social media – VoIP – ISPs – Browsers
  8. 8. Getting over OverwhelmDesignated firefighter
  9. 9. Getting over OverwhelmSeñora Multitarea
  10. 10. Getting over Overwhelmeveryone knows what it feels liketo be overwhelmed.
  11. 11. Getting over Overwhelm It’s all about you!
  12. 12. Getting over OverwhelmKnowing yourself, your ingrainedattitudes, and your behavior patternsregarding time are important factors inimproving your time managementcapabilities.
  13. 13. Getting over OverwhelmManaging other’s expectations of you isalso critical in succeeding in masteringyour use of time.
  14. 14. Getting over Overwhelm3 Major Causes of Overwhelm– Poor Prioritization– Inability to focus effectively– Poor delegation
  15. 15. Getting over OverwhelmPRIORITIZATION
  16. 16. PrioritizationGoals, Projects, and Tasks
  17. 17. PrioritizationOrder of priority for establishment: – goals – projects – tasks
  18. 18. PrioritizationGoals should be:something that you think aboutregularly, not just once or twicea year!
  19. 19. PrioritizationGoals should be:– Specific: purpose is well defined (Who, What, Why, Where)– Measurable: can recognize when the goal has been achieved– Achievable: possible to succeed with available resources or to obtain the resources required– Relevant: move the business forward– Time-bound: there is a deadline
  20. 20. PrioritizationHow many of you know: Your company’s goals? Your department’s goals? Your manager’s goals? Your own goals?
  21. 21. Prioritization Projects should:- be designed to achieve goals- have definable deadlines- have a written plan- be recorded on your agenda
  22. 22. PrioritizationOn a daily basis, we focus on tasks.
  23. 23. PrioritizationTasks– The building blocks of projects– May be project-oriented or not project- oriented– Should be categorized as critical, important, or optional– Should have definable deadlines
  24. 24. PrioritizationTasks– May or may not need to be performed sequentially (written plan will help to determine this)– Should be recorded on your to-do list (handwritten or digital)
  25. 25. La BrûlerieCoffee-roasting boutique
  26. 26. Prioritization of tasksTasks CRITICAL tasks are those that MUST be accomplished if the project is to be completed.
  27. 27. Prioritization of tasksTasks IMPORTANT tasks are those that contribute greatly to the project. All critical tasks are important, but not all important tasks are critical.
  28. 28. Prioritization of tasksTasks OPTIONAL tasks are those that contribute marginal value to the project. They can be eliminated with no adverse effect.
  29. 29. Prioritization of tasks Prioritizing on adaily / weekly basis
  30. 30. Prioritization of tasks
  31. 31. Prioritization of tasksImportant and Urgent
  32. 32. Important andUrgentGare Montparnasse,1895
  33. 33. Prioritization of tasksImportant and Not Urgent
  34. 34. Important and Not Urgent Construction of the Eiffel Tower, 1888
  35. 35. Prioritization of tasksNot Important and Urgent
  36. 36. Not Important and Urgent The Kiss at the Hôtel de Ville, 1950
  37. 37. Prioritization of tasksNot Important and Not Urgent
  38. 38. Not Important and Not Urgent Porte d’Auteuil, 1899
  39. 39. How do you classify your projects and tasks? • Important and Urgent • Important and Not Urgent
  40. 40. How do you classify your projects and tasks? • Not Important and Urgent • Not Important and Not Urgent
  41. 41. Prioritization of Tasks Pareto Principle 80/20 Rule80% of your results come from only 20% of your actions
  42. 42. Prioritization of TasksTackle your most important task of the day first.
  43. 43. Prioritization of TasksReassessing Priorities
  44. 44. Reassessing Priorities Gare d’Orsay, circa 1905
  45. 45. Reassessing Priorities Musée d’Orsay, 1993
  46. 46. Prioritization of Tasks Reassessing PrioritiesHow flexible are you in adjusting yourpriorities in relation to the changes that you experience in the workplace?
  47. 47. Getting over Overwhelm FOCUS
  48. 48. Focusing on an individual task A Summer Afternoon at the Luxembourg Garden
  49. 49. Focusing on an individual task Practicing Tai Chi
  50. 50. Focusing on an individual task Playing chess
  51. 51. Focusing on an individual task Preparing to Launch
  52. 52. Focusing on an individual task The Golden Minute™
  53. 53. Focusing on an individual taskFocus Session Warm-up™: 1) Consult your daily planner. 2) Reduce/eliminate external distractions. 3) Limit interruptions. 4) Reduce/eliminate internal distractions. 5) Use The Golden Minute™. Then, get busy!
  54. 54. Getting over Overwhelm DELEGATION
  55. 55. DelegationDelegation is aPROCESS
  56. 56. DelegationDelegated projects and tasks shouldbe:– Specific: purpose is well defined (Who, What, Why, Where)– Measurable: can recognize when the goal has been achieved– Agreed upon: all parties involved understand what is required and agree on the terms of completion***– Realistic: possible to succeed with available resources or to obtain the resources required– Time-bound: there is a deadline
  57. 57. Delegation Alexandre Dumas, père ca. 1865-1870 Photo by Etienne Carjat
  58. 58. Delegation
  59. 59. Delegation Who are you today – delegator or delegatee?
  60. 60. Delegation
  61. 61. DelegationDelegation process:1) Define the vision and the plan.2) Select the individual or team to be the delegatee.3) Assess the ability and training needs of the delegatee.4) Explain the reasons for delegating the task.5) State the expected results and explain their importance.6) Consider the resources required.
  62. 62. DelegationDelegation process:7) Identify the authority level that is being assigned.8) Agree to deadlines.9) Inform those who are affected by the project that it has been delegated.10) Keep an open line of communication with the delegatee and provide support.11) Evaluate progress.12) Provide feedback on results.
  63. 63. DelegationA good delegator willclarify which decisionsthe delegatee:– can make totally on his or her own,– can make but keep us informed,– must run by us first for approval,– will be making jointly with us, or– must have us make for them.
  64. 64. Getting over Overwhelm Regain control of your mostprecious resource – your time!
  65. 65. Getting over Overwhelm Teleclasses On-site Workshops • 1 to 2 days•Tailored to domain
  66. 66. Getting over Overwhelm One-on-one Mentoring • VIP Days•Diamond (12 mos) •Emerald (6 mos) •Ruby (3 mos)
  67. 67. • For time management mentoring and training: info@understandingtimemanagement.com• To subscribe to the bi-weekly (2x per month) Getting over Overwhelm e-zine, visit www.gettingoveroverwhelm.com/home
  68. 68. Time is Precious!Thank you for yourattention! When you ring, I’ll sing.

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