Quick Events

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Organizating an event, as described in previous presentations does require a general understanding of the various components. This light overview highlights areas that may require additional investigation or time to learn.

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Quick Events

  1. 1. E V E N T WHO: WHAT: WHY: WHEN: WHERE: and HOW … “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]
  2. 2. < INSERT MARKETING HERE >
  3. 3. Lobster Fiesta 2007 “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] LOCATION Date: 2007-MAY-26 Time: 5 PM to ??? Media Drinks DJ Food Security Ticket Sales Staff LCBO Beer Store Other + ICE
  4. 4. Contacts “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] Phone: Email: STAFF Phone: Email: Phone: Email: Phone: Email: Phone: Email: Phone: Email: Phone: Email: Contact Channel SECURITY FOOD DJ DRINKS TICKET SALES MEDIA Lead Time Address Company & Contact Name
  5. 5. February 2007 When : DAY, MONTH, YEAR TIME AM / PM Where: Oxford Auditorium Woodstock, ON $15 / per person ‘ Beach Bash’ … Don’t drink and drive when cabs are so close … X 999 TICKET SPECIFICATIONS: Height : 2 – 2.5 inch X Width : 3 – 3.5 inch BLACK & WHITE Ticket Colour : Quantity : Numbering vs COLOUR PRINT BLUE 250 A 100 to A 350 RED 250 F 100 to F 350 GREEN 250 K 100 to K 350 YELLOW 250 C 100 to C 350 PURPLE 250 G 100 to G 350 ** FRONT OF TICKET ** “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]
  6. 6. Name: __________________________________ Phone: _________________________________ Email: [email_address] X 999 TICKET SPECIFICATIONS: Height : 2 – 2.5 inch X Width : 3 – 3.5 inch BLACK & WHITE Ticket Colour : Quantity : Numbering vs COLOUR PRINT BLUE 250 A 100 to A 350 RED 250 F 100 to F 350 GREEN 250 K 100 to K 350 YELLOW 250 C 100 to C 350 PURPLE 250 G 100 to G 350 Prize Draw ** BACK OF TICKET ** Check your email at least once a week … Tax season is up and coming, contact your accountant to book an appointment … ( Please print ) “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]
  7. 7. Lobster Fiesta Budget May 2007 “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]
  8. 8. Ticket Sales “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] SOLD SOLD PAID PAID TO DATE 26 25 24 23 22 21 Sunday 20 Saturday 19 Friday 18 Thursday 17 Wednesday 16 Tuesday 15 Monday 14
  9. 9. Teams – setup to break down Team: a. b. c. d. Team: a. b. c. d. Team: a. b. c. d. Team: a. b. c. d. Team: a. b. c. d. Team: a. b. c. d. Team: a. b. c. d. Team: a. b. c. d. “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]
  10. 10. Event Itinery “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] 4 pm 7 pm 12 noon 11 pm 10 pm 9 pm 8 pm 6 pm 5 pm
  11. 11. Staff Assignments STAFF MEMBER PM Y N Awards PM Y N Silent Auction PM Y N Prize Table N N N N N N N N FLOAT REQ AM / PM Y Event Photography Next Day written to Sponsors & Guests Y Formal Thank you’s PM N Decorations AM / PM Y Draws AM / PM Y Raffle AM Y 50 / 50 AM / PM Y Liaison AM Y Registration Shift LABELS REQ Area
  12. 12. Impact Assessment Legend Significantly critical Areas must be addressed ** potential roadblocks and delays ** High Middle critical improvement would assist Medium Less critical, improvement ‘nice to have’ Low Description Impact
  13. 13. EVENT STATUS REPORT February 1, 2011 <ul><li>QUESTION: </li></ul><ul><li>WHAT IS DONE ? </li></ul><ul><li>WHAT IS OUTSTANDING ? </li></ul><ul><li>WHAT ARE THE NEXT STEPS AND TIMELINES ? </li></ul><ul><li>WHAT ARE THE ‘SENSITIVITIES’ or ROAD BLOCKS ? </li></ul><ul><li>HOW ARE WE DEFEATING THEM ? </li></ul><ul><li>ANSWER: < BRIEF, ACCURATE WITH FOLLOW UP AND NEXT STEPS > </li></ul><ul><li>< Response within 48 hours as availavle and through received channel > </li></ul><ul><li>MEDIA </li></ul><ul><li>STAFF </li></ul><ul><li>TICKET SALES </li></ul><ul><li>DRINKS </li></ul><ul><ul><li>LCBO </li></ul></ul><ul><ul><li>BEER STORE </li></ul></ul><ul><ul><li>OTHER & ICE </li></ul></ul><ul><li>DJ </li></ul><ul><li>FOOD </li></ul><ul><li>SECURITY </li></ul>“ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]
  14. 14. Beverage Sales <ul><li>Soft Drinks ( Coke, Diet Coke, Sprite, Ginger Ale ) </li></ul><ul><li> $ 2. </li></ul><ul><li>Liqueur ( Rye, Rum, Vodka, Gin ) </li></ul><ul><li> $ 4. </li></ul><ul><li>Domestic Beer ( Blue, Blue Light, Coors Light, Export, Canadian, Budweiser ) </li></ul><ul><li> $ 4 . </li></ul><ul><li>Premium Liqueurs ( Baileys, Grand Marnier, Kahula, Tia Maria ) </li></ul><ul><li> $ 5. </li></ul><ul><li>Import Beer ( Heinekin, Corona ) </li></ul><ul><li> $ 5. </li></ul>Be Nice, “tip the house”
  15. 15. DEPOSITS $$$ Event: CNIB Golf Tournament Organizer: Patti Johnstone Date: 2007-JUNE-04 Location: Copeland Woods Date: 2007-JUNE-05 Signature: ______________________________ Date: 2007-JUNE-05 Signature: ______________________________ “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] BIG MAC Passport Other Silent Auction Raffle Guess the Balls 50 / 50 Other Registration Mastercard TOTAL Visa Cheque Cash Team Individual
  16. 16. Sales “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] PAID SOLD SUNDAY 10 SATURDAY 9 FRIDAY 8 THURSDAY 7 WEDNESDAY 6 TUESDAY 5 MONDAY 4 17 16 15 14 13 12 11 SOLD PAID SOLD SOLD PAID PAID 30 29 28 27 26 25 24 23 22 21 20 19 18
  17. 17. Recommendations … <ul><li>Feedback and Followup for next years commitments … </li></ul><ul><li>Certificates & Awards as appropriate </li></ul>“ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address]

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