Project managment 2

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  • 1. 1/1/2011 Project Management Processes of a Project Section - 2 Project Management Processes of a Project Session Objectives… 1. 1 To understand and able to identify a Process 2. To Identify Project Management Processes 3. What are Project Management Process Groups 4. To understand each project management process group with its mapping to project management areas 1
  • 2. 1/1/2011 Project Management Processes What is a Process? Activities in pre defined sequence pre-defined sequence. Inter-related. Expected deliverables. A PROCESS is set of interrelated activities that are performed to achieve prepre specified set of products, services or results. Project Management Processes Project Manager must consider g Process Assets and Organizational Enterprise Environmental Factors for every process. Organizational Process Assets provide guidelines and criteria for tailoring organizational processes to the specific needs of th project d f the j t Enterprise Environmental Factors may constrain Project Manager’s options 2
  • 3. 1/1/2011 Project Management Processes How do we accomplish? Set of Processes To achieve preset deliverables Project Management Processes are categorized as Project Management Processes Product Oriented Processes Generally applicable processes irrespective of product of the project Very specific to product of the project Project Management Processes Project Management Processes are grouped into : Initiating Process Group. Planning Process Group. Executing Process Group. Monitoring & Control Process Group Group. Closing Process Group. 3
  • 4. 1/1/2011 Process Groups Initiating Process Group To define new project and authorizing it it. Planning Process Group Defining objectives and selecting the best action from alternatives for successful implementation of Project. Executing P E ti Process Group G Coordinating people and resources to implement the plan. Process Groups Monitoring & Control Process Group Ensuring the project objectives are met by measuring and monitoring project progress. Closing Process Group Formalizing acceptance of the g p project deliverables and bringing it to an orderly end. 4
  • 5. 1/1/2011 Project Management Process Groups Process Interactions 5
  • 6. 1/1/2011 Initiating Process Group Lets identify the activities at the start of a project:project: Business needs Feasibility study Project objectives defined Alternative approaches Initial Scope Description Authorizing the Project Initiating Process group (2) (2 1. 2. Develop Project Charter Identify Stakeholders Id if S k h ld 6
  • 7. 1/1/2011 Develop Project Charter What do we need to develop PROJECT CHARTER? Lets name them 1. Project Statement of Work 2. Business Case 3. Contract 4. Organizational P 4O l Process A Assets 5. Enterprise Environmental Factors We call these as INPUTS Develop Project Charter What do we do with these INPUTS to develop PROJECT CHARTER? 1. Expert Judgment We call these as TOOLS AND TECHNIQUES Q ITTO abbreviation of INPUTS, TOOLS AND TECHNIQUES, AND OUTPUTS 7
  • 8. 1/1/2011 Develop Project Charter • 1. Contract • 2. Project Statement of Work • 3. Business Case • 4. Organizational Process Assets • 5. Enterprise Environmental Factors Tools & Techniques • 1. Expert Judgment Input • 1. Project Charter Output Identify Stakeholders What do we need to identify stakeholders? Lets name them: 1. Project Charter 2. Procurement Documents 3. Organizational Process Assets 3 4. Enterprise Environment Factors We call these as INPUTS 8
  • 9. 1/1/2011 Identify Stakeholders What do we do with these INPUTS to identify stakeholders? 1. Stakeholder Analysis 2. Expert Judgment We call these as TOOLS AND TECHNIQUES Q Identify Stakeholders • 1. Project Charter • 2. Procurement Documents • 3. Organizational Process Assets • 4. Enterprise Environment Factors Input Tools & Techniques • 1. Stakeholder Analysis • 2. Expert Judgment • 1. Stakeholder register • 2. Stakeholder management strategy Output 9
  • 10. 1/1/2011 Planning Process group (20) (20) 1. Develop Project Management Plan 2. 2 Collect Requirements 3. Define Scope 4. Create WBS 5. Define Activities 6. 6 Sequence Activities 7. Estimate Activity Resources Planning Process group (20) (20) 8. Estimate Activity Duration 9. 9 Schedule Development 10. Estimate Costs 11. determine Budgets 12. Plan Quality 13. 13 Develop Human Resource Plan 14. Plan Communications 10
  • 11. 1/1/2011 Planning Process group (20) (20) 15. Plan Risk Management 16. 16 Identify Risks 17. Perform Qualitative Risk Analysis 18. Perform Quantitative Risk Analysis 19. Plan Risk Response 20. 20 Plan Procurements Executing Process group (8) (8 1. Direct and Manage Projects execution 2. 2 Perform Quality Assurance 3. Acquire Project Team 4. Develop Project Team 5. Manage Project Team 6. 6 Distribute Information 7. Manage Stakeholder expectations 8. Conduct Procurements 11
  • 12. 1/1/2011 Monitoring & Controlling Process group (10) (10) 1. Monitor and Control Project Work 2. Perform Integrated Change Control g g 3.Verify Scope 4. Control Scope 5. Control Schedule 6. Control Costs 7. Perform Quality Control 8. Report Performance 9. Monitor & Control Risks 10. Administer Procurements Closing Process group (2) (2 1. Close Project 2. 2 Close Procurements 12
  • 13. 1/1/2011 Processes Mapping Project Management Integration Processes Mapping Project Scope Management 13
  • 14. 1/1/2011 Processes Mapping Project Time Management Processes Mapping Project Cost Management 14
  • 15. 1/1/2011 Processes Mapping Project Quality Management Processes Mapping Project Human Resource Management 15
  • 16. 1/1/2011 Processes Mapping Project Communications Management Processes Mapping Project Risk Management 16
  • 17. 1/1/2011 Processes Mapping Project Procurement Management Project Management Processes of a Project To Sum up…. 1. Understood and are able to identify a Process 2. We know to identify Project Management Processes. 3. We know Project Management Process Groups p 4. Understood each project management process group with its mapping to project management areas. 17
  • 18. 1/1/2011 Questions ? 18