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Step by-step guide to risk management
 

Step by-step guide to risk management

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    Step by-step guide to risk management Step by-step guide to risk management Presentation Transcript

    • Step-by-Step Guide on Risk ManagementFor Metalworking Sector
    • Contents Legends Objectives Risk Management Regulations Overview of Risk Management Roles and Responsibilities Risk Management Process ReferencesNote: Please click ( ) on the individual tab for more information
    • Legends Risk Management (RM) Leader RM Members RM Team Risk Assessment (RA) Leader RA Members RA Team Forms Samples Video Clips Back to content page
    • Objectives • This Guide aims to provide basic guidance in implementing risk management (RM) at workplaces. • Potential incidents can be prevented when hazards are identified and risks are managed. Back to content page
    • Risk Management Regulations • The WSH (Risk Management) Regulations is one of the key components of the Workplace Safety and Health (WSH) Act. • Under the Regulations, all workplaces are required to conduct risk assessments for routine and non-routine work. Back to content page
    • Overview of Risk Management Risk Management involves • identifying and analysing safety and health hazards associated with work; • assessing the risks involved; • prioritising measures to control the hazards and reduce the risks; • controlling and monitoring the risks; and • communicating these risks to all affected persons. Back to content page
    • Roles and Responsibilities Employer 7/50
    • EmployerRoles and Responsibilities of an EmployerTASK DETAILS Risk Control  Require all reasonably practicable steps to be taken to Measures (RCM) eliminate/minimize any foreseeable risk  Require RCM to be implemented according to the hierarchy of control  Support the implementation of RCM Risk Register  Require Risk Register to be updated and available at all time RA Records  Ensure RA records are kept for 3 years from the approval date Contractors /  Require contractors / suppliers to conduct RA and implement suppliers risk control measures for work carried out by them at the workplace 8/50
    • Manager 9/50
    • ManagerRoles and Responsibilities of a ManagerTASK DETAILS Risk Control  Prepare an action plan to implement RCM Measures (RCM)  Ensure RCM are carried out and monitor their effectiveness  Ensure safe work procedures (SWP) are available for all operations and implemented  Review RA if the RCM are inadequate and ineffective Risk Register  Ensure risk register is updated and available at all time 10/50
    • Manager 11/50
    • EmployeeRoles and Responsibilities of an EmployeeTASK DETAILS Risk Assessment  Understand the hazards and possible injury / ill-health for (RA) carrying out activities assigned to him Risk Control  Comply with all risk control measures Measures (RCM)  Adhere to safe work procedures established at the workplace Communication  Inform Manager of : - new hazards / risks and ways to reduce hazards / risks, or - any shortcomings in the safe work procedures or risk control measures  Report any unsafe behaviour of other workers Back to content page
    • Risk Management Process I. Form Team 1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information I. Hazard Identification 2 Risk Assessment II. Risk Evaluation III.Risk Control I. Obtain Employer / Management Approval II. Communicate the Hazards and their Controls Implementation 3 and Review III. Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular Basis I. Must be Available upon Request 4 Record-keeping II. Keep for at least 3 years 13/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant InformationI. Form Team A. Appointment of RM Team A1. Employer to: • Appoint a RM Leader • Appoint RM Members • Ensure RM Team is trained and competent in risk management • Engage RM Consultant to assist RM Team if further assistance is required 14/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information A2. Prerequisite and Roles of a: RM Leader Prerequisite Roles • Senior member of the workplace • Lead and coordinate RM Good knowledge of work activities implementation • • Competent in RM • Provide RA updates and risk control measures to employer • Attended a RM course • Obtain approval from Employer / Manager for the implementation of risk control measures 15/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information A3. Prerequisite and Composition of : RM Members Prerequisite • Good knowledge of work activities • Competent in RM • Attended a RM course 16/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information A4. Main Function of RM Team: RM Leader RM Members 17/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information B. Appointment of RA Team B1. RM Team to: • Appoint RA Leaders among the RM Members • Assist RA Leaders if further assistance is needed 18/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information B2. Prerequisite and Roles of a : RA Leader Prerequisite Roles • A member of RM Team • Form RA Team • Lead and co-ordinate RA implementation • Provide update to RM Team on RA implementation and risk control measures 19/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information B3. Prerequisite and Composition of : RA Members Prerequisite Composition • Good knowledge of the work activities • Comprise staff/workers involved in the work, as well as contractors, suppliers and other persons who are familiar with the work 20/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information B4. Main Function of RA Team RA Leader Function • Conduct RA within the areas assigned by RM Team • Determine if the hazards could bring harm beyond their work area • Prepare Inventory of Work Activities RA Members 21/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information Relationship between RM Team and RA Team RM Team RA Leader RA Leaderwho is also a who is also aRM Member RM Member RA Team RA Team Note: A RM Member is not necessary a RA Leader 22/50
    • I. Form Team 1 Preparation II. Identify Tasks of Each Process III.Gather Relevant InformationII. Identify Tasks of Each Process A. RM Team to set RA scope • Divide the workplace into few a distinct areas • Assign RA Team for each distinct area B. RA Team to prepare Inventory of Work Activity (IWA) • Prepare IWA form for area(s) assigned by RM Team • IWA form to include activity inventory, location, process and activity 23/50
    • I. Form Team 1 Preparation II. Identify Tasks of Each Process III.Gather Relevant InformationIII. Gather Relevant Information A. RM Team to gather information related to RM scoping : • Workplace layout plan • Process or work flowchart • List of work activities in the process 24/50
    • I. Form Team1 Preparation II. Identify Tasks of Each Process III.Gather Relevant Information B. RA Teams to gather information on RA process : • List of tools, machinery and chemicals used • Records of past incidents & accidents • Observations, interviews and feedback on WSH related matters • WSH inspection records and audit reports • Manufacturer’s instruction manual including safety data sheets • Relevant legislation, Codes of Practice and specifications • Details of existing risk control measures • Safe work procedures • Copies of previous RA • Medical records of workers Note: The above information ONLY serve as a guide 25/50
    • I. Hazard Identification Risk 2 Assessment II. Risk Evaluation III.Risk ControlRisk Assessment is a process of :• Identifying and analysing safety and health hazards associated with work;• Assessing the risks involved; and• Prioritising measures to control the hazards and reduce the risksRisk Assessment must be available for all work activities 26/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk ControlI. Hazard Identification A. What is a Hazard ? • Anything, any source or any situation with the potential to cause bodily injury or ill-health Risk Assessment Form Department: RA Leaders: Approved by: Reference Process: RA Member 1: Number: Process / Activity Location: RA Member 2: Signature: Original Assessment Date: RA Member 3: Name: Last review Date: RA Member 4: Designation: Next review Date: RA Member 5: Date: Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health 27/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B. How to Identify Hazard? B1. RA Leader to determine ways to identify hazards • brainstorming • process hazard analysis • process review • job safety analysis B2. RA Team to determine sources of hazards • physical • chemical • mechanical • biological • electrical • others B3. RA Team to consider if the hazards could cause harm beyond their immediate area of work 28/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control C. How to Identify Risk? C1. List all work activities from the Inventory of Work Activities (IWA) form in the ‘Work Activity’ column Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift operation A2. Mechanical Lifting using crane A3. Manual Lifting 29/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control C2. List all hazards for each work activity in the ‘Hazard’ column Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift operation collide with other vehicles, pedestrians, parts or equipment due to speeding Moving forklift collide with other vehicles, pedestrians, parts or equipment due to misuse 30/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control C3. List all possible injuries / ill-health in the ‘Possible Injury / Ill-health’ column Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift Injury to forklift operation collide with operator or co- other vehicles, workers pedestrians, parts or equipment due to speeding Fatality to forklift operator or co-workers 31/50
    • I. Hazard Identification Risk 2 Assessment II. Risk Evaluation III.Risk ControlII. Risk Evaluation A. What is a Risk? • The likelihood that a hazard will cause a specific bodily injury to any person Risk Assessment Form Department: RA Leaders: Approved by: Reference Process: RA Member 1: Number: Process / Activity Location: RA Member 2: Signature: Original Assessment Date: RA Member 3: Name: Last review Date: RA Member 4: Designation: Next review Date: RA Member 5: Date: Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health 32/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B. How to Evaluate Risk? B1. List all existing control measures for each injury / ill-health in the ‘Existing Risk Controls’ column Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift Injury to forklift Display speed operation collide with operator or co- limit sign other vehicles, workers pedestrians, parts or equipment due to speeding Fatality to Display speed forklift operator limit sign or co-workers 33/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B2. Rate the most likely severity outcome of the injury in the ‘S’ column B3. Rate the likelihood that the hazard may cause the injury/ill-health in the ‘L’ column B4. Multiply the ‘S’ and ‘L’ columns in the Risk Prioritisation Number (RPN) column Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift Injury to forklift Display speed 4 2 8 operation collide with operator or co- limit sign other vehicles, workers pedestrians, parts or equipment due to speeding Fatality to Display speed 5 2 10 forklift operator limit sign or co-workers 34/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B5. Compare the ‘RPN’ against the Risk Matrix B6. RA Team to take action according to the recommended actions based on the current risk level Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift Injury to forklift Display speed 4 2 8 operation collide with operator or co- limit sign other vehicles, workers pedestrians, parts or equipment due to speeding Fatality to Display speed 5 2 10 forklift operator limit sign or co-workers 35/50
    • I. Hazard Identification Risk 2 Assessment II. Risk Evaluation III.Risk ControlRisk Evaluation based on Code of Practice on Risk Management (1 of 2) Severity Scoring (‘S’ column) Likelihood Scoring (‘L’ column) Classification of Risk (Risk Matrix) (‘RPN’ column) 36/50
    • I. Hazard Identification Risk 2 Assessment II. Risk Evaluation III.Risk ControlRisk Evaluation based on Code of Practice on Risk Management (2 of 2) Risk Matrix 37/50
    • I. Hazard Identification Risk 2 Assessment II. Risk Evaluation III.Risk ControlIII. Risk Control A. What is Additional Risk Control? • To eliminate, reduce or confine the risk to an acceptable level Risk Assessment Form Department: RA Leaders: Approved by: Reference Process: RA Member 1: Number: Process / Activity Location: RA Member 2: Signature: Original Assessment Date: RA Member 3: Name: Last review Date: RA Member 4: Designation: Next review Date: RA Member 5: Date: Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health 38/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B. How to Control Risk? B1. Consider more effective measures in the hierarchy of control Most ELIMINATION Effective Change the Work Process Replace Metal Gears with Pulley SUBSTITUTION with Belt Implement Noisy Machine ENGINEERING CONTROLS Enclosure ADMINISTRATIVE CONTROLS Implement Work Rotation PERSONAL PROTECTIVE Least Effective Provide Hearing Protectors EQUIPMENT Hierarchy of Control Examples for Noise Control 39/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B2. List all possible controls in the ‘Additional Controls’ column B3. Re-evaluate severity ‘S’, likelihood ‘L’ and ‘RPN’ scores (Note: New risk level should not be higher after the additional controls) Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift Injury to forklift Display speed 4 2 8 Install speed 4 1 4 operation collide with operator or co- limit sign delimiter on other vehicles, workers forklift pedestrians, parts or Existing Demarcate forklift New risk equipment due to risk level travel path and pedestrian level speeding walkway Fatality to Display speed 5 2 10 Install speed 5 1 5 forklift operator limit sign delimiter on or co-workers forklift Demarcate forklift travel path and pedestrian walkway 40/50
    • I. Hazard Identification Risk2 Assessment II. Risk Evaluation III.Risk Control B4. Identify specific person to lead the implementation of additional controls and due date B5. Record due-date for implementation B6. Implementation person to provide progress updates to RA Team Risk Assessment Form Department: Warehouse RA Leaders: Mr Alan Lee Approved by: Reference Process: A) Receiving of Raw Materials RA Member 1: Mr Tan Meng Chin Number: Process / Activity Location: Entrance Gate 1 RA Member 2: Ms Alice Ng Signature: Warehouse Original Assessment Date: 05 May 2009 RA Member 3: Mr Abdul Rahman Name: Mr James Chan 0001 Last review Date: 05 June 2009 RA Member 4: Mr Sazali Mohd Designation: Warehouse Manager Next review Date: 05 June 2012 RA Member 5: Mr Veerasamy Date: 05 June 2009 Hazard Identification Risk Evaluation Risk Control Possible Work Existing Risk Additional Implementation Due Ref Hazard Injury / Ill- S L RPN S L RPN Remarks Activity Controls Controls Person Date health A1. Forklift Moving forklift Injury to forklift Display speed 4 2 8 Install speed 4 1 4 Mr Paul Ng 6 Jul operation collide with operator or co- limit sign delimiter on (Operation 2009 other vehicles, workers forklift Manager) pedestrians, parts or Demarcate forklift equipment travel path and due to pedestrian speeding walkway Fatality to Display speed 5 2 10 Install speed 5 1 5 Mr Paul Ng 6 Jul forklift operator limit sign delimiter on (Operation 2009 or co-workers forklift Manager) Demarcate forklift travel path and pedestrian walkway 41/50
    • I. Obtain Employer / Management Approval II. Communicate the Hazards and Implementation 3 and Review III. their Controls Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular BasisI. Obtain Employer / Management Approval Manager to :• Approve RA form• Prepare an action plan to implement the measures• Implement the recommended risk control measures• Monitor the action plan 42/50
    • I. Obtain Employer / Management Approval II. Communicate the Hazards and Implementation3 and Review III. their Controls Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular BasisII. Communicate the Hazards and their Controls Manager to Inform All Persons Exposed to the Risk about : • The nature of risks • Any measures / safe work procedures implemented • Means to minimise / eliminate the risks 43/50
    • I. Obtain Employer / Management Approval II. Communicate the Hazards and Implementation3 and Review III. their Controls Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular Basis Examples of Communication Channel : • Toolbox meeting / briefing before the start of any work • Video tools  Mechanical Lifting  Machine Operation Maintenance  Working in Noisy Environment 44/50
    • I. Obtain Employer / Management Approval II. Communicate the Hazards and Implementation3 and Review III. their Controls Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular BasisIII. Implement Control Measures Manager to : • Implement risk control measures • Ensure an action plan is available, monitored and implemented (including timeline and person in charge) • Ensure risk control measures are implemented and effective 45/50
    • I. Obtain Employer / Management Approval II. Communicate the Hazards and Implementation 3 and Review III. their Controls Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular BasisIV. Audit / Regular Inspections Manager to : • Ensure regular inspection and audits are carried out so that the risk control measures are implemented and effective 46/50
    • I. Obtain Employer / Management Approval II. Communicate the Hazards and Implementation3 and Review III. their Controls Implement Control Measures IV. Audit / Regular Inspections V. Review RA on a Regular BasisV. Review RA on a Regular Basis Manager to : • Review / Revise RA at least once every 3 years, or  after an incident, near miss or dangerous occurrence;  a significant change in the work processes, facilities, work practices or work procedures, or change in workplace condition and layout (e.g.: introduction of new machinery, or chemicals or raw materials); or  new information on WSH risk 47/50
    • I. Must be Available upon Request 4 Record-keeping II. Keep for at least 3 yearsI. RA Records Must be Available upon Request Manager to : • Ensure RA records to be readily available upon request • RA records include:  RA forms  RA Register  Risk control measures records  Safe work procedures  Training records 48/50
    • I. Must be Available upon Request 4 Record-keeping II. Keep for at least 3 yearsII. Keep RA Records for at least 3 years Manager to : • Keep all RA records for at least 3 years Back to content page
    • References • Workplace Safety and Health Act • Workplace Safety and Health (Risk Management) Regulations • Code of Practice on Workplace Safety and Health (WSH) Risk Management • Workplace Safety and Health Council http://www.wshc.sg • Ministry of Manpower http://www.mom.gov.sg Back to content page