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Budgeting
 

Budgeting

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Reviews the process for budgeting funds for your technology program.

Reviews the process for budgeting funds for your technology program.

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    Budgeting Budgeting Presentation Transcript

    • The Basics of Budgeting Leigh Zeitz Coordinating Technology in an Educational Setting
    • Budgeting Topics
      • Pre-budget Planning
      • Preparing a Budget
      • Managing a Budget
    • Budgeting is . . .
      • Planning for the allocation of resources
      • Not just Money!
      • People, equipment, materials, facilities
    • Planning Process
      • Traditional Technology Funding
        • How much money do we have?
        • What needs do we have?
        • What curriculum do we teach?
        • What is our teaching philosophy?
    • Planning Process
      • More Productive
        • What is our teaching philosophy?
        • What curriculum do we teach?
        • What needs do we have?
        • How much money do we have?
        • Where can we get more $$?
    • Budgeting is important because . . .
      • Provides planned direction
      • Plans include necessary resources
      • Necessary to receive funding
      • Requires prioritizing planned programs
    • Pre-Budget Planning
      • Know the district’s budgeting process
        • Who reviews the budget
        • How they evaluate the budget
        • In what order do they review the budget
      • District’s Financial Condition
        • Do they have the $$?
        • Do your projects fit the condition?
        • Does your budget show awareness?
    • Pre-Budgeting Planning Align with the Strategic Plan?
      • How does the community view the district’s spending habits?
      • What district guidelines apply?
      • Deadlines
      • Sign-offs
      • Quotas on spending categories
    • Pre-Budget Planning
      • Address District Priorities
        • What is HOT in the district?
      • Build budgetary alliances
        • Be part of a “team”
      • Poorly planned and aligned budgets are a waste of time
    • Pre-Budget Planning
      • Identify technology priorities
        • Technology accessible to students/faculty
        • Automating the attendance system
        • Automating the library circulation system
      • Don’t get sidetracked by Gadgets
      • Use the Tech Plan to guide your budgeting
        • Review last year’s Tech Plan report to identify needs
    • Pre-Budget Planning
      • Use Last Year’s expenditures to guide your budget
      • Be realistic about your plans
      • Prepare to justify your recommendations
        • Reasons for your decisions
        • Connect with Technology Plan
        • Connect with Strategic Plan
        • Don’t downplay other’s plans
    • Pre-Budget Planning
      • Know your facts!
      • Do your research!
      • Include services
      • Prepare for scrutiny!
      • Include small things as well
    • Preparing the Budget
      • Be Clear
      • Be Organized
      • Be Detailed
      • Use the District’s Preparation forms and methods
      • Anticipate Change!
    • Preparing the Budget
      • Begin by organizing your information
      • Create a spreadsheet
        • Expenditure Categories
        • Descriptions
        • Quantities
        • Costs
        • Project classifications
        • Priorities
    • Monitoring the Budget
      • Watch your expenses all year long
      • Be systematic
      • Expenditure categories are sacred
        • Must be justified
        • Transferred
        • Accounted for
      • Monitor your expenses as they occur
        • If possible
    • Be Organized!
      • Can’t monitor without a system
      • Have a system
      • Use your system
      • Get help if necessary.
    •  
    • Sources for Tech Money
    • Sources for Tech Money
      • E-Rate
      • Tech Line Item
      • 5% General Fund
      • Building Level Tech Budget
      • Reallocation of EOY monies
      • Bonds and Levies
      • State Emergency Funding
      • Corporate Donations
      • Partnerships -University/Corporate
      • Adult Ed Funding
      • Tech Consortiums
      • Fund Raisers
    • E-Rate
      • Discount system based upon schools’ poverty levels and school settings
      • Begun in 1997
    • E-Rate
    • E-Rate Services
      • Basic phone
      • Leased data circuits
      • Data Lines (T1, 56K, ISDN)
      • Email
      • Telecommunication wiring
      • Routers, switches, hubs, servers, wireless
      • Basic maintenance
    • Enhancing Education Through Technology (E2T2 or EETT)
      • Improve achievement through tech.
      • Cross the digital divide
      • Tech Literacy by 8th grade
      • Effective Teacher Training and Curr. Dev.
      • Linked to NCLB
      • 50% Formula / 50% Competitive
    • The Money is Where You Find It . . . Any Questions?
      • ?