SME Funding in Horizon 2020 - Are You Ready?

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Horizon 2020 Overview: upcoming EC calls, differences with FP7, EUREKA, Eurostars, COSME, new SME Instrument, Fast Track to Innovation

Funding: targeting the right calls, finding the instruments that match your TRL (technology readiness level)

Consortium: building a balanced consortium, find and qualify partners

Application: evaluation criteria, writing tips, common mistakes, ESR (evaluation summary report)

Next Steps: select and apply for proper support to develop your proposal

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SME Funding in Horizon 2020 - Are You Ready?

  1. 1. European Research Funding Experts SME Funding
  2. 2. Speakers • Stephan Decher Fund-raising specialist Expertise: Manufacturing, Cleantech, Energy, Environment stephan.decher@zazventures.com • Xavier Aubry Experienced proposal writer (FP6, FP7, AAL, EUREKA, Eurostars, CIP) Expertise: ICT, Transportation, Manufacturing, Health, Energy, Environment xavier.aubry@zazventures.com euproject@zazventures.com
  3. 3. Agenda • • • • • • • • SME Participation in FP7 Overview of Funding Frameworks Finding the Right Information Project Application Timeline Debunking EU Funding Myths Technology Readiness Level New SME Instrument in H2020 Advices on Project Application euproject@zazventures.com
  4. 4. SME Participation in FP7 • FP7 target = 15% • FP7 actual = 16.7% • H2020 target = 20% euproject@zazventures.com
  5. 5. SME Participation in FP7 euproject@zazventures.com
  6. 6. What is an SME? • entity engaged in an economic activity • less than 250 employees AND turnover < €50M OR balance sheet < €43M • autonomous (or else upstream/downstream enterprises have to be included in the calculation) euproject@zazventures.com
  7. 7. What is Horizon 2020 • 7 years • €70Bn euproject@zazventures.com
  8. 8. SME Funding in Horizon 2020 • SMEs will receive around 20% of SC + LEIT budgets € 8.65 Bn • H2020 increased opportunities for SMEs – New instruments – Simplification – Synergies with other funding sources (ex: COSME) • EC wants to make Horizon 2020 “the most SME-friendly EU support program in history” euproject@zazventures.com
  9. 9. Overview of Funding Schemes Program Size R&D 2007-2013 €53Bn R&D 2014-2020 €70Bn SME, Deployment €3.6Bn € 2.5Bn SME, Innovation €400M €1.2Bn euproject@zazventures.com Technology Readiness Level
  10. 10. Hurdles to SME Participation in FP7 Quality of information Portal difficult to navigate, complex application procedures Application timeline Long time to grant, complex negotiation procedures Technology readiness level Focus on research rather than technology demonstration Priority areas and relevant topics Top-down approach, project has to fit in existing topic line euproject@zazventures.com Source: survey conducted on 600 research performing SMEs (2013) by THEIA, IVSZ and CRIC
  11. 11. Finding the Right Information euproject@zazventures.com
  12. 12. Finding the Right Information FP7 CIP NoE NCP E! CP CSA ESR IP euproject@zazventures.com STREP
  13. 13. Finding the Right Information • New participant portal euproject@zazventures.com
  14. 14. Project Application Timeline Horizon 2020 will aim to reduce this part of the process • Don’t be intimidated by long ”time to grant” periods – Application results (ESR and invitation to negotiation) come 9-12 weeks after the application has been submitted, so you know if/when your project will start – At project start, the consortium will receive 50-60% of the total project funding, so that there is no need to advance cash – The post-ESR period can be used by SMEs to ramp up (staff) in preparation for the project start euproject@zazventures.com
  15. 15. A Few Myths around EU Funding euproject@zazventures.com
  16. 16. Technology Readiness Level euproject@zazventures.com
  17. 17. Technology Readiness Level Research & Innovation Funding level = 100% Innovation Funding level = 70% Innovation Funding level = 50-80% euproject@zazventures.com Market Replication Funding level = 50%
  18. 18. SME Instrument (New) euproject@zazventures.com
  19. 19. SME Instrument - Examples SC1 – Health, Demographic Change and Wellbeing PHC 12 - Clinical validation of biomarkers 2014 2015 SC5 – Smart, green and integrated transport IT 1 - Small business innovation research for Transport 2014 2015 LEIT – Information and Communication Technologies ICT 37 - Open Disruptive Innovation 2014 2015 LEIT – Nanotechnologies and Biotechnology NMK 26 - Accelerating the uptake of nanotechnologies, advanced materials or advanced manufacturing and processing technologies by SMEs 2014 2015 LEIT – Nanotechnologies and Biotechnology BIOTEC 5 - SME boosting biotechnology-based industrial processes driving competitiveness and sustainability 2015 euproject@zazventures.com
  20. 20. Fast Track to Innovation - Example SC4 – Smart, green and integrated transport IT2 Fast Track to Innovation Pilot Proposals for innovation actions linked to any technology field will be invited, on the basis of a continuously open call and a bottom-updriven logic Three cut-off dates per year to evaluate proposals (starting 2015) No more than 5 legal entities shall participate in an action Max budget: 3M Euros euproject@zazventures.com 2015
  21. 21. New Instrument Comparison SME Instrument Fast Track to Innovation Project composition Single applicant (stage 1) Single applicant or mini consortium (stage 2) Small consortium (max 5 organizations) SME participation Required (SME as lead) Encouraged Budget 50k Euros (stage 1) 0.5-5M Euros (stage 2) 3M Euros Deadlines Continous submission (3 cut-off dates per year starting in 2014) Continuous submission (3 cut-off dates per year starting in 2015) EC Contribution Typically 70% Typically 70% euproject@zazventures.com
  22. 22. Creating the Dream Consortium • Finding the right balance – Universities vs Research organizations vs SMEs vs Large companies – Geographical balance – Gender balance • Involving end-user organizations – Gain user feedback – Drive exploitation of results – In advisory board, user group or as full consortium member • Building a good consortium is key, but takes time! – Online search, social media groups, matchmaking events – Like for any business development activity – qualify! BANT: Budget, Authority, Need, Timeline euproject@zazventures.com
  23. 23. Writing a Killer Proposal • A significant effort that requires discipline and method – – – – Proposal development (incl. consortium) takes on average 400 hours You need to address all evaluation criteria You need to make it easy for the reviewers Only excellent applications get funded (aim for the max score!) • Frequent mistakes – – – – Too late start (less than 3 months before the deadline) Vague objectives and KPIs Weak state-of-the-art review No convincing exploitation & dissemination plan • How to get started if you have never done it? – Join a consortium led by a good coordinator (track record) – Use external consultant specialized in EU project proposals euproject@zazventures.com
  24. 24. The Review Process • Specific challenge – adapted to each funding scheme and each thematic area – specified in the work programme • Main criteria – Scientific & Technological Excellence o Concept, objectives, progress beyond state of the art o WP description, Pert diagram, GANTT chart – Implementation o Individual participants and consortium as a whole o Allocation of resources – Impact o Contribution to expected impacts listed in work programme o Plans for dissemination/exploitation • Criteria generally marked out of 5 – Individual threshold = 3-4; overall threshold = 11 euproject@zazventures.com
  25. 25. Evaluation Summary Report (FP7) euproject@zazventures.com
  26. 26. Evaluation Outcome Treshhold Funding Effort + 100% Average Good Excellent applications applications applications euproject@zazventures.com
  27. 27. Evaluation Outcome • Calls have become very competitive – There are a lot of experienced coordinators and proposal writers – The skill levels have increased over time – In general, only excellent proposals (ie 13+) get financed • Make sure you engage the right resources – Your time is better spent on running your business – You can’t compete with the experts! – There are national grants available to engage external help o SMINT (Vinnova, Sweden, 20k Euros) o APT (Oseo-Anvar, France, 30-50k Euros) euproject@zazventures.com
  28. 28. Project Support Options Call Monitoring Free Call Identification & Analysis Consortium Formation Success Fee Partner Search, Partner Validation Proposal Development Success Fee Proposal Writing (all sections) Proposal Review Fixed Fee 375-975 Euros (depending on length) EC Negotiation Success Fee Budget and DoW Support Project Management Retainer Exploitation & Dissemination Support Administrative Support Innovation Workshop Fixed Fee Innovation Funding Strategy Training Workshop Fixed Fee Financial Reporting, Proposal Writing, etc… euproject@zazventures.com
  29. 29. Project Support Examples Funding Program Project ESR CIP-ICT-PSP 2012 MobiCloud 12.5(15) FP7-NMP-2013 Hippocamp 13.6(15) FP7-ICT-2013 RASimAs 13.5(15) FP7-ENV-2013 ResCoM 13.5(15) AAL-2013 Iron Hand 27(30) Consortium Formation Proposal Development Services Provided EC Negotiation euproject@zazventures.com Project Management
  30. 30. Need Support? Contact us! Stockholm - Brussels - London euproject@zazventures.com

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