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# Introduction to excel - application to statistics

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Slides for the Introduction to Excel - Application to Statistics workshop for UNSW Business Society Core Skills Workshops series Semester 1, 2011

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### Introduction to excel - application to statistics

1. 1. Week 10: Introduction to Excel – Statistical Application<br />
3. 3. So what will we cover today?<br /><ul><li> Basic functions
4. 4. Sum
5. 5. Count
6. 6. Average
7. 7. Logical statements
8. 8. IF statements
9. 9. Sumif
10. 10. Countif
11. 11. Statistical methods
12. 12. Data analysis
13. 13. Pivot table</li></li></ul><li>Basic Functions<br />
14. 14. The SUM function…<br /><ul><li>The sum function is one of the most commonly used functions</li></ul>= SUM (cell1, cell2, cell3, etc) or = SUM (range1, range2, range 3, etc)<br /><ul><li>= SUM (A1,A2,A3,A4)  will add the numbers in cell A1, A2, A3 and A4
15. 15. = SUM (A1:A4)  will add the numbers in cells A1 to A4
16. 16. You can also simple just add cells such as = D1 + C2 + B4
17. 17. You can also sum for a multiple ranges, so if you have one set of data in one area and another </li></li></ul><li>The COUNT function…<br /><ul><li>The count function allows you to count either the amount of number cells of the number of non blank cells in a range.</li></ul>= COUNT (range1, range2, etc) or = COUNTA (range1, range2, etc)<br /><ul><li>= COUNT (A1:A25)  will count the amount of numbers from cell A1 to A25
18. 18. = COUNTA (A1:A25)  will count the amount of non-blank cells from A1 to A25 (use this to count text)
19. 19. You use COUNT for numbers and COUNTA for text
20. 20. Just like the sum function, you can count in multiple ranges
21. 21. Using a combination of sum and count you can create an average by dividing the sum by the count</li></li></ul><li>The AVERAGE function…<br /><ul><li>The average function is used to average a set of numbers</li></ul>= AVERAGE (cell1, cell2, etc) or = AVERAGE (range1, range2, etc)<br /><ul><li>= AVERAGE (A1,B1,C1)  will find the averages of the cells A1, B1 and C!
22. 22. = AVERAGE (A1:A25)  will find the average of the calls from A1 to A25
23. 23. You can use multiple cells or ranges in the average function
24. 24. Average is useful, however you can’t use logical functions and hence the sum and count functions are usually more useful for composing an average</li></li></ul><li>Logical Functions<br />
25. 25. The IF function…<br /><ul><li>You use the IF function is you want a cell to display certain text or numbers given a certain function </li></ul>= IF (logical test, value if true [put text in “__”, value if false)<br /><ul><li>= IF (A1>0.5, “Pass”, “Fail”)  Will check cell A1 and if the value is more than 0.5 the cell where you wrote the formula will show pass, otherwise it will show fail.
26. 26. You can also expand the logical test with functions like AND, OR and NOT
27. 27. = IF (AND(A1>0.5,A1<0.75,”Come see me”, “”)  Will check cell A1 and if the value is larger than 0.5, but less than 0.75. If so it will display “Come see me”, otherwise it will just be left blank.
28. 28. You can also imbed multiple IF functions up to 13 in total. Usually people will embed the extra IF function into the value if false part of the function
29. 29. = IF (A1>0.5, IF (A1<0.75, “Come see me”, ”Good”),””)  Will do the same as above, but you should notice that this is the same as the function above, but if A1 is larger than 0.5 but not less than 0.75 (ie. Larger than 0.75) then it will display good instead of come see me
30. 30. You can also embed the IF function into the value if true part of your function. You would do this if there are multiple test that your value needs to satisfy</li></li></ul><li>The SUMIF and COUNTIF function…<br /><ul><li>The sumif function is used to add values only when they or and adjacent cell satisfies a certain</li></ul>= SUMIF (criteria check range, criteria, sum range)<br />= SUMIFS (criteria check range, criteria)<br /><ul><li>= SUMIF (A1:A25, “Correct”, B1:B25)  will add the cells from B1 to B25 only when the adjacent cell in A1:A25 displays correct.
31. 31. You can use multiple criteria in a sumif by using the AND and/or OR functions
32. 32. The criteria range can be any row or column parallel to the sum range
33. 33. The countif function is used to count values which satisfy a certain criteria</li></ul>= COUNTIF (count range, criteria)<br /><ul><li>= COUNTIF (A1:A25, Correct)  Will count the amount of cells between A1 and A25 that display “correct”</li></li></ul><li>Statistical MethodsData Analysis<br />
34. 34. The data analysis function built into excel, but there are also other simple things like sort and filter<br /><ul><li>Easiest way to do statistics, you get a summary of the data including mean, median and count
35. 35. This is great when you just want a summary of the data
36. 36. If you want to separate the statistics for the information, simply filter and sort the information into the sections you need and then simply perform statistical analysis on those individual sections</li></ul>Sort<br />Filter<br />
37. 37. First you need to turn on the add-in by clicking on the first and then excel options <br />
38. 38. Go to add-in and then choose excel add-ins then press go<br />
39. 39. Choose analysis tool pack in the window that opens and then click ok<br />
40. 40. Now that you have the addin you can start using data analysis in the data tab<br />
41. 41. Select the data tab and then data analysis and descriptive statistics<br />
42. 42. Fill in the input range, where the statistics will be output and whether you want summary statistics<br />
43. 43. And now you can see the results in a table with the essential statistical measurements<br />
44. 44. Statistical MethodsPivot Table<br />
45. 45. Alternatively you can use pivot tables in order to sort and analyze the data<br />
46. 46. Highlight the data and then go to data and click on PivotTable and fill out the range and the output<br />
47. 47. Now you have a PivotTable which you can play with by pulling labels into the grid<br />
48. 48. Here is an example, the bottom left box puts headings on the y-axis, bottom right on the x-axis<br />
49. 49. You can also change what data is shown by clicking on each data label<br />
50. 50. You can select a range of ways the data is shown, by count, average, max, min, etc.<br />
51. 51. Questions?Slides will be published on my blogwww.myendlesssoliloquy.wordpress.comat 2pm today<br />