The open desktop and the role of Archiving


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Presentation of Bart Lindeboom (manager IT at city counsil Ede) about deployment of Zarafa and archiver within city counsil.

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  • changing the first make the seconddoesn’t work, chose our own platforms. This problem was the problem of many cities, therefore some cities initiated the Manifest Open Government.
  • Because many cities have this kind of challences, we initiated the manifest OO+Government with 4 keypoints. <noemen> These 4 keypoints have been adopted by the dutch central government which has resulted in a strategy for implementing OSS + OS, called Actieplan Heemskerk.
  • The citycouncel of Ede underlined the Manifest and decided to implement it. It
  • With respect to ‘comply or explain policy’ we have chosen for these OSS applications…. Because of these OSS implementations Ede was the nr 1 the ranking NoiV
  • Wins of Tuesday 11 june Enthousiastic usesr, espacially because of the full featured webmail and the unlimited mailstorage. Because of the small mailboxsize in the past people could only read inbox-mail at home. In the new situation they can move their PST-file to the Zarafa mailbox which can be accessed anywhere, also on their telephones f.i. As now our maildatabase is much, much bigger and stored on an expensive IBM Storage System, we wanted to reduce the storage cost and to move older data to a cheaper storage solution.
  • Like we do with all replacements, we used out OSS/implemtation strategy also for replacement of out MS Exchange 2003, where we had the following considerations (niet inzoomen), part of de regularly used seelction criteria of Ede. FI Stone
  • Inventarisation of email & implementation partners has led to a shortlist We compared and concluded that Zaraf was the only one that met all our requirements ... Vendor lock, cloud
  • The Zarafa answer to that need was the Z Archiver. What does it do: its moves each night older mail to cheaper en slower storage.
  • A little bit technical information We have 2 primaire nodes running on vmware for high availibility, one archiver-node. All servers are running on Suse Enterprise Server.
  • To summararise our movement to the Zarafa Collaboration Suite: .. .. ..
  • The open desktop and the role of Archiving

    1. 1. Selection and implementation of Zarafa 30 June 2011, Kerkrade Bart Lindeboom, Director IT, Municipality of Ede
    2. 2. Content <ul><li>Background Ede & Open source policy
    3. 3. Goals & criteria </li></ul><ul><li>From User Needs to Zarafa </li></ul><ul><li>Implementation
    4. 4. Conclusions </li></ul>
    5. 5. Background Ede <ul><li>108.000 citizens, includes smaller villages
    6. 6. 1000 users, various locations </li></ul>
    7. 7. IT-department Ede <ul><li>50 people </li></ul><ul><ul><li>Helpdesks, System Admins & Coordinations, Information Management, Document Management </li></ul></ul><ul><li>400 applications, mainly Windows-based </li></ul>
    8. 8. The Manifest ‘Open Government’ <ul><li>Vendor independence
    9. 9. Digital durability
    10. 10. Interoperability
    11. 11. Transparency, Auditable, Manageable </li></ul>
    12. 12. The Manifest ‘Open Government’ to Ede <ul><li>Part of the implementation strategy of Ede
    13. 13. Basis for selection of criteria
    14. 14. Including a strong ‘comply or explain policy’ </li></ul><ul><li>-> Resulting in the IT policy of Ede </li></ul>Ede Selection Criteria The Plan ’Heemskerk’ & NOiV Manifest ‘’Open Government
    15. 15. Software inventarisation <ul><li>Many projects: </li></ul><ul><ul><li>TYPO3 as CMS
    16. 16. Firefox as default
    17. 17. Linux as DB server
    18. 18. MySQL / postgreSQL
    19. 19. Asterisk
    20. 20. Many other applications </li></ul></ul>
    21. 21. Open source strategy to policies <ul><li>Nr. 1 in Dutch Open Standards Monitor 2010 </li></ul>Source NOiV monitor, Dutch Open Standards Platform
    22. 22. Replacing Echange2003 <ul><li>User need: </li><ul><li>Unlimited mail storage
    23. 23. Faster, faster, faster
    24. 24. Quick Search in better WebAccess
    25. 25. Email easily accessible
    26. 26. Get rid of local Personal Folders </li></ul></ul>
    27. 27. Selection considerations <ul><li>Server dynamics & virtualisation
    28. 28. Mail space & storage
    29. 29. Security and administration
    30. 30. Operational reliability
    31. 31. Reliability of partners
    32. 32. Interoperability with other systems like Asterisk
    33. 33. Other selection criteria Ede </li></ul>
    34. 34. Email inventarisation <ul><li>Criteria for the final decision: </li></ul><ul><ul><li>Functionality
    35. 35. Maintenance
    36. 36. Total Cost of Ownership </li></ul></ul>
    37. 37. Implementation tactics <ul><li>Inventory scan with our partner Stone-IT
    38. 38. Knowledge building & user adoptions
    39. 39. Courses for sysadm
    40. 40. Test migration & PoC
    41. 41. User introductions & trainings </li></ul>
    42. 42. Implementation <ul><li>8-10 June 2011 </li></ul><ul><li>Result: a seamless transition due to:
    43. 43. - test migration </li></ul><ul><ul><li>Helpdesk hands available on each floor
    44. 44. Proper inventory </li></ul></ul><ul><li>Expected: </li></ul><ul><ul><li>Questions and small inconveniences
    45. 45. Reset Rules and authorisations </li></ul></ul>
    46. 46. Zarafa Archiver <ul><li>Unlimited mail storage
    47. 47. Hybride storage for email
    48. 48. Quick Search: old emails are indexed
    49. 49. Email easily accessible: stubbing of emails </li></ul>
    50. 50. Architecture layout
    51. 51. Conclusions <ul><li>Ede now has a future ready ICT ecosystem
    52. 52. Ede gained much knowledge and reliable partnerships
    53. 53. Ede gets value for money
    54. 54. Ede made a next step in translating and executing the Manifest Open Goverment </li></ul>
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