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Postgraduate Programs Audit
University of Malaya Library
In support of the
University of Malaya’s
global mission, the
Library provides
professional expertise,
diverse information
resources, and
knowledge-based
services for the
advancement of its
quality research ,
teaching and learning.

Saturday, October 19, 2013

Vision

Mission

Mission & Vision
To transform the
University of Malaya
Library into a worldranked library,
consistent with
University of Malaya ‘s
aspiration for world
ranking.

UM Library: The Nucleus of Knowledge

2
Strategic Planning 2013-2015
To support quality academic programmes and generate HIR publications, we
provide access to multidisciplinary and HIR collections

To enhance and improve our knowledge based services

To produce outstanding all-rounded graduates, we provide life
long learning skills

To enhance UM’s visibility

To rebrand UML as a research library in line with UM
research status

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

3
Management
CHIEF LIBRARIAN
Dr. Nor Edzan Hj. Che Nasir

SENIOR DEPUTY CHIEF LIBRARIAN
Mrs. Janaki Sinnasamy

DEPUTY CHIEF LIBRARIAN

Mr. Mahbob Yusof
Organizational Chart

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

5
• Ahmad Ibrahim
Library

UM Art Gallery

• Za`ba Library
(Malaysiana,
Tamil Studies,
East Asian
Studies)

• Engineering
• Built Environment
• Dentistry
• Languages and
Linguistics
• Malay Studies
• Islamic Studies
(KL & Nilam Puri)

Museum of Asian Art

• 6 Main Divisions :
• Client Services
Division
• Information Skills
Division
• Acquisitions
Division
• Academic
Services Division
• Information
Systems Division
• Cataloging &
Metadata Division

• T J Danaraj Library

6 Special Libraries

• Chief Librarian’s
General Office

3 Branch Libraries

Main Library

Library Network
• Educationoriented museum
• Promoting Asian
art among
multicultural
Malaysian
• Art gallery
• Promoting
Malaysian
artworks and
artists
Hybrid Library

Digital

Microform

Multimedia

Print

• e-Journals
• e-Books
• e-Theses
• e-References

• Microfishes
• Microfilms

• Audios
• Videos
• CDs
• DVDs

• Books
• Journals
• Company
Reports
• Proceedings

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

7
Distribution of Resources
COLLECTIONS
Books

Library

Area
(sq.
meter)

Journals
(printed)

CD-ROMs
Online
Databases
including ejournals

Student
capacity

Theses
(Dissertations,
Ph.D.)

CD,Video,
Records and
Diskettes

Conference
Papers

Academic
Exercise

Microfilms

Microfiches
ERIC

Microfiches

Manuscripts

17372.3

1,608

328,932

6,872

65 ( Library
Wide)

266 (Back up for
Online Database)

17,805

4976

12

52

T. J. Danaraj

2704.5

359

43,582

1,775

65 ( Library
Wide)

(Back up for
Online Database)

1,448

378

73

199

NIL

NIL

NIL

NIL

Za,ba

3437.3

173

61,562

1,138

65 ( Library
Wide)

(Back up for
Online Database)

98

7083

9,864

NIL

NIL

NIL

NIL

Ahmad Ibrahim

6633.7

340

25,386

705

65 ( Library
Wide)

(Back up for
Online Database)

233

67

505

826

NIL

NIL

NIL

NIL

Language &
Lingusitics

82.7

30

10,430

41

65 ( Library
Wide)

(Back up for
Online Database)

823

137

24

NIL

NIL

NIL

NIL

Engineering

713.9

46

11,668

29

65
( Library
Wide)

(Back up for
Online Database)

345

436

35

4,271

NIL

NIL

NIL

NIL

Dental

976.6

100

4,655

201

65 ( Library
Wide)

(Back up for
Online Database)

243

52

26

38

NIL

NIL

NIL

785.81

66

4,248

8

65 ( Library
Wide)

(Back up for
Online Database)

9

58

1,112

NIL

NIL

NIL

NIL

1145.8

84

8,381

38

65 ( Library
Wide)

(Back up for
Online Database)

751

33

5,107

NIL

NIL

NIL

NIL

East Asian Studies

572.9

150

29,850

283

65 ( Library
Wide )

(Back up for
Online Database)

NIL

NIL

NIL

NIL

NIL

Indian Studies

572.9

50

14,566

118

65 (Library
Wide)

(Back up for
Online Database)

NIL

228

NIL

NIL

NIL

NIL

Islamic Studies
(Nilam Puri)

900.5

118

10,717

54

65 ( Library
Wide)

(Back up for
Online Database)

727

6

165

1,045

NIL

NIL

NIL

NIL

837

90

5,383

98

65 ( Library
Wide)

(Back up for
Online
Database)

246

7

8

378

NIL

NIL

NIL

NIL

Central

Built Environment
Islamic Studies
(KL)

Malay Studies

Saturday, October 19, 2013

NIL

16

NIL

NIL

NIL

89

NIL

NIL

NIL

UM Library: The Nucleus of Knowledge

6963

665,904

17,483

326

NIL

8
UM Library Website

http://www.umlib.um.edu.my

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

9
Pendeta Discovery

http://www.pendeta.um.edu.my

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

10
Gateway to Online Resources

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

11
Online Databases

ScienceDirect

IEEEXplore

Emerald

EbscoHost

ProQuest

IFIS

ISI Web of
Knowledge

ebrary
40K+ e-Books

SciFinder
Scholar

APS Physics

Scopus

SIRIMLink

CLJ Law

LexisNexis

BLIS

Synergy

IoP

Project MUSE

THE

SpringerLink

JSTOR

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

12
Database sessions with vendors
NO OF
ACADEMIC
POSTGRADS STAFF

NO

DATES

DATABASES

1.

15/3/2013

EBSCO DATABASES & e-BOOKS

41

14

11

66

2.

29/3/2013

SCIENCE DIRECT & SCOPUS

20

14

0

34

3.

11/4/2013

OUP & CUP

16

3

0

19

4.

11/4/2013

SCIFINDER

9

6

0

15

5.

12/4/2013

SPRINGERLINK

25

13

0

38

6.

19/4/2013

EBSCO DATABASES & e-BOOKS

20

2

0

22

7.

25/4/2013

VAST (ACADEMIC VIDEO)

7

4

0

11

8.

26/4/2013

EBRARY (e-BOOKS)

24

2

1

27

9.

28/5/2013

ANNUAL REVIEW TRAINING

10

0

0

10

10.

30/5/2013

BIO-ONE

6

3

0

9

11.

31/5/2013

SAGE PREMIER

13

3

0

16

12.

27/6/2013

HOW TO PUBLISH AN ARTICLE (SAGE)

77

2

0

79

13.

7/10/2013

ISI WORKSHOP (WEB OF SCI & JCR)

16

0

0

16

284

66

12

362

TOTAL:

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

OTHERS

TOTAL

13
Publication Supply Service
• Provides unavailable items through co-operation with
other institutions.
• Number of Requests in 2012

Masters

PhD

Academics

Total

Publication
Supply

489

1,050

415

1,954

Interlibrary
Loan

232

404

332

968

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

14
Information Skills Session
Postgraduates
Creating effective search strategies for
locating & using library resources.

15 persons per session
Conducted in English
Computer Lab C, Level 4, Main Library

Online Registration
Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

15
Courses offered
Pendeta Discovery

Interaktif Portal (Online Database)

EndNote – Bibliographic Software

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

16
Information Skills Session
• No of postgrads trained (User education statistics
2009 – 2012 No of classes and students)
• Inclusive of Information Skills Sessions, Endnote,
Research Methodology, Roadshows and ISI Workshop
Year

No of classes

No of students

2009

299

2168

2010

197

2474

2011

164

2788

2012

156

2449

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

17
FACILITIES – Level 1

Service Counter

Reference Desk

Self-Check
Machine

Carrels - For user
with special needs

Digital Corner
FACILITIES – Level 1

Locker

Microfiche &
Microfilm
Reader

Vending Machines

Computer lab S

Astro & Newspaper Corner

Academic
Reserve
Collection
FACILITIES – Level 2

Book Shelves

Minda Hall

Computer Lab D

•600K+ books

•Theses & Dissertations
•Current journals

•GXEX1401 Course –
Undergraduate students

Pendeta Discovery
Terminal

Wireless Printing

Photocopy Machine
FACILITIES – Level 3

Bound Journals

Discussion Rooms

Info Commons (Computer Lab
for Undergraduate students)
FACILITIES – Level 4

Computer Lab C

Audiovisual Studio

- Information Skills
Session

Media Collection

Computer Lab B

Auditorium

- Postgraduate students

Exhibition Hall

Prayer Room ( Muslim)
Medium of Communication
User Satisfaction Survey

Feedback Form

Website Feedback

Facebook

Twitter

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

23
Promotion of Research Activities

Research Repository @ eprints.um.edu.my

Students Repository @ studentsrepo.um.edu.my
ISI Workshop

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

24
Research Repository
• an institutional digital repository of published and
unpublished research work such as conference papers
and articles produced by UM researchers.
• currently has 5,929 items.

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

25
Students Repository
• contains intellectual written work such as theses,
dissertations and academic exercises of UM students.
• currently has 3,610 items.

Saturday, October 19, 2013

UM Library: The Nucleus of Knowledge

26
THANK YOU…

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Postgrad Programs Audit Slide - University of Malaya Library 2013

  • 2. In support of the University of Malaya’s global mission, the Library provides professional expertise, diverse information resources, and knowledge-based services for the advancement of its quality research , teaching and learning. Saturday, October 19, 2013 Vision Mission Mission & Vision To transform the University of Malaya Library into a worldranked library, consistent with University of Malaya ‘s aspiration for world ranking. UM Library: The Nucleus of Knowledge 2
  • 3. Strategic Planning 2013-2015 To support quality academic programmes and generate HIR publications, we provide access to multidisciplinary and HIR collections To enhance and improve our knowledge based services To produce outstanding all-rounded graduates, we provide life long learning skills To enhance UM’s visibility To rebrand UML as a research library in line with UM research status Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 3
  • 4. Management CHIEF LIBRARIAN Dr. Nor Edzan Hj. Che Nasir SENIOR DEPUTY CHIEF LIBRARIAN Mrs. Janaki Sinnasamy DEPUTY CHIEF LIBRARIAN Mr. Mahbob Yusof
  • 5. Organizational Chart Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 5
  • 6. • Ahmad Ibrahim Library UM Art Gallery • Za`ba Library (Malaysiana, Tamil Studies, East Asian Studies) • Engineering • Built Environment • Dentistry • Languages and Linguistics • Malay Studies • Islamic Studies (KL & Nilam Puri) Museum of Asian Art • 6 Main Divisions : • Client Services Division • Information Skills Division • Acquisitions Division • Academic Services Division • Information Systems Division • Cataloging & Metadata Division • T J Danaraj Library 6 Special Libraries • Chief Librarian’s General Office 3 Branch Libraries Main Library Library Network • Educationoriented museum • Promoting Asian art among multicultural Malaysian • Art gallery • Promoting Malaysian artworks and artists
  • 7. Hybrid Library Digital Microform Multimedia Print • e-Journals • e-Books • e-Theses • e-References • Microfishes • Microfilms • Audios • Videos • CDs • DVDs • Books • Journals • Company Reports • Proceedings Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 7
  • 8. Distribution of Resources COLLECTIONS Books Library Area (sq. meter) Journals (printed) CD-ROMs Online Databases including ejournals Student capacity Theses (Dissertations, Ph.D.) CD,Video, Records and Diskettes Conference Papers Academic Exercise Microfilms Microfiches ERIC Microfiches Manuscripts 17372.3 1,608 328,932 6,872 65 ( Library Wide) 266 (Back up for Online Database) 17,805 4976 12 52 T. J. Danaraj 2704.5 359 43,582 1,775 65 ( Library Wide) (Back up for Online Database) 1,448 378 73 199 NIL NIL NIL NIL Za,ba 3437.3 173 61,562 1,138 65 ( Library Wide) (Back up for Online Database) 98 7083 9,864 NIL NIL NIL NIL Ahmad Ibrahim 6633.7 340 25,386 705 65 ( Library Wide) (Back up for Online Database) 233 67 505 826 NIL NIL NIL NIL Language & Lingusitics 82.7 30 10,430 41 65 ( Library Wide) (Back up for Online Database) 823 137 24 NIL NIL NIL NIL Engineering 713.9 46 11,668 29 65 ( Library Wide) (Back up for Online Database) 345 436 35 4,271 NIL NIL NIL NIL Dental 976.6 100 4,655 201 65 ( Library Wide) (Back up for Online Database) 243 52 26 38 NIL NIL NIL 785.81 66 4,248 8 65 ( Library Wide) (Back up for Online Database) 9 58 1,112 NIL NIL NIL NIL 1145.8 84 8,381 38 65 ( Library Wide) (Back up for Online Database) 751 33 5,107 NIL NIL NIL NIL East Asian Studies 572.9 150 29,850 283 65 ( Library Wide ) (Back up for Online Database) NIL NIL NIL NIL NIL Indian Studies 572.9 50 14,566 118 65 (Library Wide) (Back up for Online Database) NIL 228 NIL NIL NIL NIL Islamic Studies (Nilam Puri) 900.5 118 10,717 54 65 ( Library Wide) (Back up for Online Database) 727 6 165 1,045 NIL NIL NIL NIL 837 90 5,383 98 65 ( Library Wide) (Back up for Online Database) 246 7 8 378 NIL NIL NIL NIL Central Built Environment Islamic Studies (KL) Malay Studies Saturday, October 19, 2013 NIL 16 NIL NIL NIL 89 NIL NIL NIL UM Library: The Nucleus of Knowledge 6963 665,904 17,483 326 NIL 8
  • 9. UM Library Website http://www.umlib.um.edu.my Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 9
  • 10. Pendeta Discovery http://www.pendeta.um.edu.my Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 10
  • 11. Gateway to Online Resources Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 11
  • 12. Online Databases ScienceDirect IEEEXplore Emerald EbscoHost ProQuest IFIS ISI Web of Knowledge ebrary 40K+ e-Books SciFinder Scholar APS Physics Scopus SIRIMLink CLJ Law LexisNexis BLIS Synergy IoP Project MUSE THE SpringerLink JSTOR Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 12
  • 13. Database sessions with vendors NO OF ACADEMIC POSTGRADS STAFF NO DATES DATABASES 1. 15/3/2013 EBSCO DATABASES & e-BOOKS 41 14 11 66 2. 29/3/2013 SCIENCE DIRECT & SCOPUS 20 14 0 34 3. 11/4/2013 OUP & CUP 16 3 0 19 4. 11/4/2013 SCIFINDER 9 6 0 15 5. 12/4/2013 SPRINGERLINK 25 13 0 38 6. 19/4/2013 EBSCO DATABASES & e-BOOKS 20 2 0 22 7. 25/4/2013 VAST (ACADEMIC VIDEO) 7 4 0 11 8. 26/4/2013 EBRARY (e-BOOKS) 24 2 1 27 9. 28/5/2013 ANNUAL REVIEW TRAINING 10 0 0 10 10. 30/5/2013 BIO-ONE 6 3 0 9 11. 31/5/2013 SAGE PREMIER 13 3 0 16 12. 27/6/2013 HOW TO PUBLISH AN ARTICLE (SAGE) 77 2 0 79 13. 7/10/2013 ISI WORKSHOP (WEB OF SCI & JCR) 16 0 0 16 284 66 12 362 TOTAL: Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge OTHERS TOTAL 13
  • 14. Publication Supply Service • Provides unavailable items through co-operation with other institutions. • Number of Requests in 2012 Masters PhD Academics Total Publication Supply 489 1,050 415 1,954 Interlibrary Loan 232 404 332 968 Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 14
  • 15. Information Skills Session Postgraduates Creating effective search strategies for locating & using library resources. 15 persons per session Conducted in English Computer Lab C, Level 4, Main Library Online Registration Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 15
  • 16. Courses offered Pendeta Discovery Interaktif Portal (Online Database) EndNote – Bibliographic Software Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 16
  • 17. Information Skills Session • No of postgrads trained (User education statistics 2009 – 2012 No of classes and students) • Inclusive of Information Skills Sessions, Endnote, Research Methodology, Roadshows and ISI Workshop Year No of classes No of students 2009 299 2168 2010 197 2474 2011 164 2788 2012 156 2449 Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 17
  • 18. FACILITIES – Level 1 Service Counter Reference Desk Self-Check Machine Carrels - For user with special needs Digital Corner
  • 19. FACILITIES – Level 1 Locker Microfiche & Microfilm Reader Vending Machines Computer lab S Astro & Newspaper Corner Academic Reserve Collection
  • 20. FACILITIES – Level 2 Book Shelves Minda Hall Computer Lab D •600K+ books •Theses & Dissertations •Current journals •GXEX1401 Course – Undergraduate students Pendeta Discovery Terminal Wireless Printing Photocopy Machine
  • 21. FACILITIES – Level 3 Bound Journals Discussion Rooms Info Commons (Computer Lab for Undergraduate students)
  • 22. FACILITIES – Level 4 Computer Lab C Audiovisual Studio - Information Skills Session Media Collection Computer Lab B Auditorium - Postgraduate students Exhibition Hall Prayer Room ( Muslim)
  • 23. Medium of Communication User Satisfaction Survey Feedback Form Website Feedback Facebook Twitter Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 23
  • 24. Promotion of Research Activities Research Repository @ eprints.um.edu.my Students Repository @ studentsrepo.um.edu.my ISI Workshop Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 24
  • 25. Research Repository • an institutional digital repository of published and unpublished research work such as conference papers and articles produced by UM researchers. • currently has 5,929 items. Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 25
  • 26. Students Repository • contains intellectual written work such as theses, dissertations and academic exercises of UM students. • currently has 3,610 items. Saturday, October 19, 2013 UM Library: The Nucleus of Knowledge 26

Editor's Notes

  1. The library is headed by the Chief Librarian, with a complement of professional, support and technical staff.
  2. The Library's website is our gateway to our resources and services.I encourage you to visit and explore the website often.Links from the home page will direct you to information on library policies, hours, and the physical location of materials.
  3. Pendeta is a Web based Library catalogue search service used to locate books, journals, media resources, etc. in the Library.It provides a single, Google-like searching interface to the Library's catalogue.Each catalogue record will give you information about the item, including the location and a call number, and whether the item is available.Web links to Pendeta can be found on each of the Library's webpages on the top banner.
  4. The Library provides a Web portal for students to access reading materials for your studies 24 hours a day, including electronic Journal (E-Journal) articles and electronic Books (E-Books), reports, legal materials and other resources.interaktif is a user-driven, customizable information service. interaktif allows you to create a personalized portable Web page listing information resources available from the Library.interaktif has more than 80,000 subject based Web links to resources.
  5. The Library licenses (i.e. subscribes to) many commercial electronic collections on the Web, such as Emerald, JSTOR, ProQuest, etc.Some of these collections focus on very specific subject areas, some provide access to journal articles whilst other collections may focus on data, medical reports or specialist legal materials.Please also see Acceptable use guidelines.
  6. The Library licenses (i.e. subscribes to) many commercial electronic collections on the Web, such as Emerald, JSTOR, ProQuest, etc.Some of these collections focus on very specific subject areas, some provide access to journal articles whilst other collections may focus on data, medical reports or specialist legal materials.Please also see Acceptable use guidelines.
  7. Postgraduate students are entitled to make inter-Library requests for items not held in the Library or in the local area.
  8. We run training sessions in the use of our electronic resources and servicesReferencing Your Writing - During your studies you will also be required to indicate the source for quotations, concepts or other reading materials used in your own writing, this is typically called 'referencing‘.You should take great care when refering to (citing) the works of others in your own academic writing, since improper or misleading use of materials can be considered 'Plagiarism' a serious academic offense.
  9. We run training sessions in the use of our electronic resources and servicesReferencing Your Writing - During your studies you will also be required to indicate the source for quotations, concepts or other reading materials used in your own writing, this is typically called 'referencing‘.You should take great care when refering to (citing) the works of others in your own academic writing, since improper or misleading use of materials can be considered 'Plagiarism' a serious academic offense.