Simple Solutions for Smart Government - Digital Transformation

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Public sector organisations are looking for innovative ways to deliver efficient and effective public services. Zaizi have a reputation for delivering Alfresco as a single platform to seamlessly facilitate collaboration, improve operations, and safeguard your sensitive documents to UK Central and Local Government.

This presentation includes
-Smart collaboration and simple Records Management
-Secure mobile collaboration through Public Services Network
-Work together effectively in Government at IL3 and with agencies at IL2
-Simple Software-as-a-Service through G-Cloud using cloud scalable open standards software.

Published in: Technology, Business
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Simple Solutions for Smart Government - Digital Transformation

  1. 1. Simple Solutions for Smart Government | Digital Gov 2014 Digital and Compliant by Default Simple Solutions for Smart Government 1
  2. 2. Simple Solutions for Smart Government | Digital Gov 2014 2 {Digital Transformation } “The  use  of  technology  to  radically  improve   performance  or  reach  of  an  organisa7on”  -­‐   MITSloan  Management  Review  
  3. 3. Simple Solutions for Smart Government | Digital Gov 2014 Digital Transformation Three  Key  Areas  for  Transforma7on • Customer  Understanding   • Top-­‐Line  Growth   • Customer  Touch  Points Operational Processes Customer Experience Business Models 1 2 3 3 • Process  Digi=sa=on   • Worker  Enablement   • Performance   Management • Digitally  Modified   Business   • New  Digital  Businesses   • Digital  Globalisa=on
  4. 4. Simple Solutions for Smart Government | Digital Gov 2014 Digital Transformation Three  Key  Areas  for  Transforma7on • Customer  Understanding   • Top-­‐Line  Growth   • Customer  Touch  Points Operational Processes Customer Experience Business Models 1 2 3 4 • Process  Digi=sa=on   • Worker  Enablement   • Performance   Management • Digitally  Modified   Business   • New  Digital  Businesses   • Digital  Globalisa=on
  5. 5. Simple Solutions for Smart Government | Digital Gov 2014 Our Customers Government 5
  6. 6. Simple Solutions for Smart Government | Digital Gov 2014 6 h=ps://vimeo.com/100118149
  7. 7. Simple Solutions for Smart Government | Digital Gov 2014 7 {Smart Collaboration & Simple Records Management }
  8. 8. Simple Solutions for Smart Government | Digital Gov 2014 8 Meet Sally
  9. 9. Simple Solutions for Smart Government | Digital Gov 2014 9 Department for Business Innovation & Skills
  10. 10. Simple Solutions for Smart Government | Digital Gov 2014 10 Academies Public Bodies Other Countries Ministerial Departments Private Business Non-Ministerial Departments
  11. 11. Simple Solutions for Smart Government | Digital Gov 2014 11 Academies Public Bodies Other Countries Ministerial Departments Private Business Non-Ministerial Departments
  12. 12. Simple Solutions for Smart Government | Digital Gov 2014 12 Need to share lots of files
  13. 13. Simple Solutions for Smart Government | Digital Gov 2014 13 ECM RM Firewall “Get Work Done” “Information Governance & Compliance”
  14. 14. Simple Solutions for Smart Government | Digital Gov 2014 14 ECM RM Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance”
  15. 15. Simple Solutions for Smart Government | Digital Gov 2014 15 ECM RM Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance”
  16. 16. Simple Solutions for Smart Government | Digital Gov 2014 16
  17. 17. Simple Solutions for Smart Government | Digital Gov 2014 17 You forgot the attachment, again! Is this the final, final, final version? I think you re looking at an older version. I think that presentation is out of date. Is it on the S-drive or in Dropbox? That file is taking forever to download. What server is that on? I think I lost my thumb drive at the restaurant. Oh no! I just replied to all with the wrong Contract! I can t log-in to theVPN on my phone.
  18. 18. Simple Solutions for Smart Government | Digital Gov 2014 18 ECM RM Firewall Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Information Silos “Get Work Done” “Information Governance & Compliance”
  19. 19. Simple Solutions for Smart Government | Digital Gov 2014 19 The CIO
  20. 20. Simple Solutions for Smart Government | Digital Gov 2014 20 CONFLICT
  21. 21. Simple Solutions for Smart Government | Digital Gov 2014 21 The “Dropbox Problem”
  22. 22. Simple Solutions for Smart Government | Digital Gov 2014 22 “Oh no! We don’t have an audit trail of who changed what when! Which system should I check?” “I know, lets use Huddle / Box / Sharepoint 365!” “That’s great. I can easily upload and share documents with others!” -­‐  The  CIO -­‐  Sally -­‐  The  Records  Manager
  23. 23. Simple Solutions for Smart Government | Digital Gov 2014 23 ECM RM Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Huddle, Box, Sharepoint Online Where is the master contract? Manually  uploading  &   downloading  is  prone  to  human   error.  
  24. 24. Simple Solutions for Smart Government | Digital Gov 2014 24 Our Alfresco Service solves this problem!
  25. 25. Simple Solutions for Smart Government | Digital Gov 2014 25 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance”
  26. 26. Simple Solutions for Smart Government | Digital Gov 2014 26
  27. 27. Simple Solutions for Smart Government | Digital Gov 2014 27
  28. 28. Simple Solutions for Smart Government | Digital Gov 2014 28 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  29. 29. Simple Solutions for Smart Government | Digital Gov 2014 29 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  30. 30. Simple Solutions for Smart Government | Digital Gov 2014 30 Securely Collaborate ! Reduce Time ! Regain Control
  31. 31. Simple Solutions for Smart Government | Digital Gov 2014 When does a Record Start? Digital  content  aren’t  just  Office  documents! 31 Office  &  PDF  files   Videos   Audio   Images   Emails   Scanned  Documents   Social  Network  Content   Physical  Ar7cles   CAD  Drawings   Annota7ons   Comments   Web  Content  
  32. 32. Simple Solutions for Smart Government | Digital Gov 2014 Users work in different ways 32Managing Master Content The Information Infrastructure Platform Shared Drive Web Email Applications SharePoint Mobile Many  ways  to  get  at  your  content
  33. 33. Simple Solutions for Smart Government | Digital Gov 2014 33 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  34. 34. Simple Solutions for Smart Government | Digital Gov 2014 34 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  35. 35. Simple Solutions for Smart Government | Digital Gov 2014 Alfresco’s Fresh Approach Records  Management  made  easy Record  folders  created  when  needed.  No  need  to  constantly  manage  and  update  the   file  plan.  Records  filed  automa7cally  in  the  correct  record  folder.  Simplified  Filing! Intelligent File Plan In-place Records Management Automated filing and declaration No  need  to  understand  complex  File  Plans.  File  and  Declare  records  anywhere.     Easy  access  to  files.  No  need  to  keep  ‘private’  copies.  Great  User  Adop=on!1 2 3 35 File  and  Declare  as  part  of  business  process.  Define  automated  business  rules.  Hide   RM   from   end   users.   Never   have   content   ‘slip   through   the   gaps’.   Greater   Content   Coverage!
  36. 36. Simple Solutions for Smart Government | Digital Gov 2014 In-Place Records Management 36 File%Plan% Contracts% Policies%
  37. 37. Simple Solutions for Smart Government | Digital Gov 2014 Intelligent File Plan 37
  38. 38. Simple Solutions for Smart Government | Digital Gov 2014 Intelligent File Plan 38 Dynamic(( Folders( Case(No.(2011( Case(No.(2012( Case(No.(2013(
  39. 39. Simple Solutions for Smart Government | Digital Gov 2014 Automated Record Filing 39 Unfiled' Records' Example Rule: if condition is xxxx… then file record or complete record or set metadata or reject etc.
  40. 40. Simple Solutions for Smart Government | Digital Gov 2014 40
  41. 41. Simple Solutions for Smart Government | Digital Gov 2014 41 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync Simple Solutions for Smart Government
  42. 42. Simple Solutions for Smart Government | Digital Gov 2014 42 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries “Get Work Done” “Information Governance & Compliance” Sync Public Service Network Gateway Zaizi IL2 Service Zaizi IL3 Service
  43. 43. Simple Solutions for Smart Government | Digital Gov 2014 43 {Secure Mobile Collaboration }
  44. 44. Simple Solutions for Smart Government | Digital Gov 2014 44
  45. 45. Simple Solutions for Smart Government | Digital Gov 2014 45
  46. 46. Simple Solutions for Smart Government | Digital Gov 2014 46
  47. 47. Simple Solutions for Smart Government | Digital Gov 2014 Operational Challenges Operate  across  3  different  countries   and  cope  with  no  signal  whilst  in   tunnels. Regulatory Compliance Change ManagementIT Infrastructure Meet  strict  policies  and  safety   standards. Changing  a  20  year  old  process.  Deploying  Enterprise  applica7ons   to  mobile  devices  and  securing   them.   The Challenges of Going Mobile 47 1 2 3 4
  48. 48. Simple Solutions for Smart Government | Digital Gov 2014 Train  Drivers,  Train  Managers  &  Train  Inspectors “I can respond to queries anywhere, anytime” “Searching on key words take you straight to the information you need” The Users’ Feedback 48 “It’s physically so much easier” “From a Green point of view it couldn’t be better” “The potential is enormous” “It make’s the world a bit smaller” !
  49. 49. Simple Solutions for Smart Government | Digital Gov 2014 Alfresco Mobile Access We  have  an  app  for  that! 49 Find  Content  (Browse  &  Search)   View  Content   Download  /  Upload   Favourites  and  sync   Comment   Note  Taking MDM  Support   Good  Technology  &  Symantec   Mobile  Security   !
  50. 50. Simple Solutions for Smart Government | Digital Gov 2014 50 Mobile drives engagement “Alfresco  is  developing  a  strong  story  around  enabling  mobility.     Their  new  efforts  at  synchronising  premise-­‐based,  cloud-­‐based   and  mobile  content  are  especially  interes7ng  as  we  move  to  an   increasingly  mobile  work  experience  with  growing  mobile   content  and  process  needs.”   ! 2012  Gartner  Magic  Quadrant  for  ECM  
  51. 51. Simple Solutions for Smart Government | Digital Gov 2014 Secure Mobile Collaboration 51 “Councillors  and  senior  management  are  the   ones  asking  for  mobile  and  tablet  collabora7on.   These  senior  users  are  also  the  ones  who  have   access  to  our  most  sensi7ve  content.”  -­‐  Bristol   City  Council  
  52. 52. Simple Solutions for Smart Government | Digital Gov 2014 Thank You For Listening
 Any Questions? Aingaran  Pillai,  CEO,  Zaizi   Email:  ainga@zaizi.com   Twi=er:  @apillaiz Visit our booth for a demo!

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