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Simple Solutions for Smart Government - Public Sector Show 2014
 

Simple Solutions for Smart Government - Public Sector Show 2014

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Public sector organisations are looking for innovative ways to deliver efficient and effective public services. Zaizi have a reputation for delivering Alfresco as a single platform to seamlessly ...

Public sector organisations are looking for innovative ways to deliver efficient and effective public services. Zaizi have a reputation for delivering Alfresco as a single platform to seamlessly facilitate collaboration, improve operations, and safeguard your sensitive documents to UK Central and Local Government.

See how we are working together effectively to provide Simple Solutions for Smart Government with real life examples for the Department for Business, Innovation & Skills and Bristol City Council.

This presentation includes

-Smart collaboration and simple Records Management
-Secure mobile collaboration through Public Services Network
-Work together effectively in Government at IL3 and with agencies at IL2
-Simple Software-as-a-Service through G-Cloud using cloud scalable open standards software.

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Simple Solutions for Smart Government - Public Sector Show 2014 Simple Solutions for Smart Government - Public Sector Show 2014 Presentation Transcript

  • Simple Solutions for Smart Government | Public Sector Show 2014 Digital and Compliant by Default Simple Solutions for Smart Government 1
  • Simple Solutions for Smart Government | Public Sector Show 2014 Agenda 2 01 . Smart  Collabora+on  &  Simple  Records  Management   02 . Secure  Mobile  Collabora+on   03 . Joined-­‐up  Working  (PSN  Service)     04 . G-­‐Cloud  Service   05 . Managing  Big  Data  -­‐  using  open  source! What  you’ll  hear  for  the  next  45  mins Case Studies
  • Simple Solutions for Smart Government | Public Sector Show 2014 Our Customers Government 3
  • Simple Solutions for Smart Government | Public Sector Show 2014 4 {Smart Collaboration & Simple Records Management }
  • Simple Solutions for Smart Government | Public Sector Show 2014 5 Meet Sally
  • Simple Solutions for Smart Government | Public Sector Show 2014 6 Department for Business Innovation & Skills
  • Simple Solutions for Smart Government | Public Sector Show 2014 7 Academies Public Bodies Other Countries Ministerial Departments Private Business Non-Ministerial Departments
  • Simple Solutions for Smart Government | Public Sector Show 2014 8 Academies Public Bodies Other Countries Ministerial Departments Private Business Non-Ministerial Departments
  • Simple Solutions for Smart Government | Public Sector Show 2014 9 Need to share lots of files
  • Simple Solutions for Smart Government | Public Sector Show 2014 10 ECM RM Firewall “Get Work Done” “Information Governance & Compliance”
  • Simple Solutions for Smart Government | Public Sector Show 2014 11 ECM RM Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance”
  • Simple Solutions for Smart Government | Public Sector Show 2014 12 ECM RM Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance”
  • Simple Solutions for Smart Government | Public Sector Show 2014 13
  • Simple Solutions for Smart Government | Public Sector Show 2014 14 You forgot the attachment, again! Is this the final, final, final version? I think you re looking at an older version. I think that presentation is out of date. Is it on the S-drive or in Dropbox? That file is taking forever to download. What server is that on? I think I lost my thumb drive at the restaurant. Oh no! I just replied to all with the wrong Contract! I can t log-in to theVPN on my phone.
  • Simple Solutions for Smart Government | Public Sector Show 2014 15 ECM RM Firewall Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Information Silos “Get Work Done” “Information Governance & Compliance”
  • Simple Solutions for Smart Government | Public Sector Show 2014 16 The CIO
  • Simple Solutions for Smart Government | Public Sector Show 2014 17 CONFLICT
  • Simple Solutions for Smart Government | Public Sector Show 2014 18 The “Dropbox Problem”
  • Simple Solutions for Smart Government | Public Sector Show 2014 19 “Oh no! We don’t have an audit trail of who changed what when! Which system should I check?” “I know, lets use Huddle / Box / Sharepoint 365!” “That’s great. I can easily upload and share documents with others!” -­‐  The  CIO -­‐  Sally -­‐  The  Records  Manager
  • Simple Solutions for Smart Government | Public Sector Show 2014 20 ECM RM Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Huddle, Box, Sharepoint Online Where is the master contract? Manually  uploading  &   downloading  is  prone  to  human   error.  
  • Simple Solutions for Smart Government | Public Sector Show 2014 21 Our Alfresco Service solves this problem!
  • Simple Solutions for Smart Government | Public Sector Show 2014 22 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance”
  • Simple Solutions for Smart Government | Public Sector Show 2014 23
  • Simple Solutions for Smart Government | Public Sector Show 2014 24
  • Simple Solutions for Smart Government | Public Sector Show 2014 25 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  • Simple Solutions for Smart Government | Public Sector Show 2014 26 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  • Simple Solutions for Smart Government | Public Sector Show 2014 27 Securely Collaborate ! Reduce Time ! Regain Control
  • Simple Solutions for Smart Government | Public Sector Show 2014 When does a Record Start? Digital  content  aren’t  just  Office  documents! 28 Office  &  PDF  files   Videos   Audio   Images   Emails   Scanned  Documents   Social  Network  Content   Physical  Ar+cles   CAD  Drawings   Annota+ons   Comments   Web  Content  
  • Simple Solutions for Smart Government | Public Sector Show 2014 Users work in different ways 29Managing Master Content The Information Infrastructure Platform Shared Drive Web Email Applications SharePoint Mobile Many  ways  to  get  at  your  content
  • Simple Solutions for Smart Government | Public Sector Show 2014 30 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  • Simple Solutions for Smart Government | Public Sector Show 2014 31 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync
  • Simple Solutions for Smart Government | Public Sector Show 2014 Alfresco’s Fresh Approach Records  Management  made  easy Record  folders  created  when  needed.  No  need  to  constantly  manage  and  update  the   file  plan.  Records  filed  automa+cally  in  the  correct  record  folder.  Simplified  Filing! Intelligent File Plan In-place Records Management Automated filing and declaration No  need  to  understand  complex  File  Plans.  File  and  Declare  records  anywhere.     Easy  access  to  files.  No  need  to  keep  ‘private’  copies.  Great  User  Adop8on!1 2 3 32 File  and  Declare  as  part  of  business  process.  Define  automated  business  rules.  Hide   RM   from   end   users.   Never   have   content   ‘slip   through   the   gaps’.   Greater   Content   Coverage!
  • Simple Solutions for Smart Government | Public Sector Show 2014 In-Place Records Management 33 File%Plan% Contracts% Policies%
  • Simple Solutions for Smart Government | Public Sector Show 2014 Intelligent File Plan 34
  • Simple Solutions for Smart Government | Public Sector Show 2014 Intelligent File Plan 35 Dynamic(( Folders( Case(No.(2011( Case(No.(2012( Case(No.(2013(
  • Simple Solutions for Smart Government | Public Sector Show 2014 Automated Record Filing 36 Unfiled' Records' Example Rule: if condition is xxxx… then file record or complete record or set metadata or reject etc.
  • Simple Solutions for Smart Government | Public Sector Show 2014 37
  • Simple Solutions for Smart Government | Public Sector Show 2014 38 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries Firewall “Get Work Done” “Information Governance & Compliance” Sync Simple Solutions for Smart Government
  • Simple Solutions for Smart Government | Public Sector Show 2014 39 {Secure Mobile Collaboration }
  • Simple Solutions for Smart Government | Public Sector Show 2014 40
  • Simple Solutions for Smart Government | Public Sector Show 2014 41
  • Simple Solutions for Smart Government | Public Sector Show 2014 42
  • Simple Solutions for Smart Government | Public Sector Show 2014 Operational Challenges Operate  across  3  different  countries   and  cope  with  no  signal  whilst  in   tunnels. Regulatory Compliance Change ManagementIT Infrastructure Meet  strict  policies  and  safety   standards. Changing  a  20  year  old  process.  Deploying  Enterprise  applica+ons   to  mobile  devices  and  securing   them.   The Challenges of Going Mobile 43 1 2 3 4
  • Simple Solutions for Smart Government | Public Sector Show 2014 Train  Drivers,  Train  Managers  &  Train  Inspectors “I can respond to queries anywhere, anytime” “Searching on key words take you straight to the information you need” The Users’ Feedback 44 “It’s physically so much easier” “From a Green point of view it couldn’t be better” “The potential is enormous” “It make’s the world a bit smaller” !
  • Simple Solutions for Smart Government | Public Sector Show 2014 Alfresco Mobile Access We  have  an  app  for  that! 45 Find  Content  (Browse  &  Search)   View  Content   Download  /  Upload   Favourites  and  sync   Comment   Note  Taking MDM  Support   Good  Technology  &  Symantec   Mobile  Security   !
  • Simple Solutions for Smart Government | Public Sector Show 2014 46 Mobile drives engagement “Alfresco  is  developing  a  strong  story  around  enabling  mobility.     Their  new  efforts  at  synchronizing  premise-­‐based,  cloud-­‐based   and  mobile  content  are  especially  interes+ng  as  we  move  to  an   increasingly  mobile  work  experience  with  growing  mobile   content  and  process  needs.”   ! 2012  Gartner  Magic  Quadrant  for  ECM  
  • Simple Solutions for Smart Government | Public Sector Show 2014 Secure Mobile Collaboration 47 “Councillors  and  senior  management  are  the   ones  asking  for  mobile  and  tablet  collabora+on.   These  senior  users  are  also  the  ones  who  have   access  to  our  most  sensi+ve  content.”  -­‐  Bristol   City  Council  
  • Simple Solutions for Smart Government | Public Sector Show 2014 48 {Joined-up Working }
  • Simple Solutions for Smart Government | Public Sector Show 2014 49 Academics Public Bodies Private Business Ministerial Departments Non-Ministerial Departments Other Countries “Get Work Done” “Information Governance & Compliance” Sync Public Service Network Gateway Zaizi IL2 Service Zaizi IL3 Service Available today on G-Cloud!
  • Simple Solutions for Smart Government | Public Sector Show 2014 50 {Managing BIG DATA! }
  • Simple Solutions for Smart Government | Public Sector Show 2014 Case Study Key  Sta+s+cs 51 Approximately  4,000  users   Collaborate  with  40+  other  departments   Collaborate  with  industry  &  commerce   2  Million+  content  items  per  year   11  Million+  exis+ng  documents  &  records   Approximate  10  Tb  Content  +  Data  
  • Simple Solutions for Smart Government | Public Sector Show 2014 Alfresco Platform 52 The  leading  open  source  ECM  plagorm Document Management Content Collaboration Electronic Records Management Workflow Web Content Management Email Archive Image Management Digital Asset Management
  • Simple Solutions for Smart Government | Public Sector Show 2014 Enhancing  Alfresco  to  effec+vely  manage  Big  Data Audit Tracking  who  did  what  when  for   compliance.   Content Storage SearchSecurity Storing  large  volumes  of   documents,  video,  audio  etc.   Finding  the  right  content  vs   finding  all  content. Group  based  security  not   sufficient. Challenges of Big Data 53 1 2 3 4
  • Simple Solutions for Smart Government | Public Sector Show 2014 Open Stack Storage 54 More   than   200   companies   including   Cisco,   Dell,   EMC,   HP,   IBM,  Red  Hat,  Rackspace  support   it.   hhp://www.openstack.org/ Support Scalable Storage Open Standards Open  source  sojware  for  building  private   and  public  clouds Build  your  applica+ons  once  and  then  run  it   against  any  Open  Stack  implementa+on! Scalable  storage  capable  of   handling  terabytes  and  petabytes   of  storage.     Cloud  deployment  provides   redundancy  &  high  availability.  
  • Simple Solutions for Smart Government | Public Sector Show 2014 MongoDB for Master Data 55 MongoDB's  na+ve  replica+on  capabili+es  and   par++oned  architecture  make  it  simple  to  distribute   and  synchronize  data  efficiently  across  the  globe.   MongoDB’s  dynamic  schema  drama+cally  reduces   database  maintenance  for  schema  migra+ons  –  data   structure  changes  can  be  applied  with  no  down  +me,   and  with  no  impact  to  exis+ng  applica+ons. hhp://www.mongodb.org/ Global & Distributed Master Data Opera+onal  Reference  Data  that  is  cri+cal  to   any  any  business.  E.g.  list  of  customers,   employees,  protec+ve  marking Master  Reference  Data  used  to   drive  complex  permission   structures.     Government  protec+ve  markings   enable  fine-­‐grained  control.   Easily  extendable  and  adaptable  for   changing  government.  
  • Simple Solutions for Smart Government | Public Sector Show 2014 Elastic Search & Kibana 56 Open  Source  &  Community   Driven! hhp://www.elas+csearch.org/ Open Source Real Time Analytics Explore  your  data.  Understand  it.  Gain   insights  that  will  make  your  business  beher   or  improve  your  product. Scalable  audit  and  log  analysis  for   an  Enterprise  Content  Hub.
  • Simple Solutions for Smart Government | Public Sector Show 2014 Apache ManifoldCF 57 Scalable  Enterprise  Search  able  to  index   content  &  permissions  from  mul+ple   repositories  and  provide  a  single  search   solu+on.   hhp://manifoldcf.apache.org/ Enterprise Search Contributed Contributed  to  community  by  MetaCarta  in   2009.  Represents  more  than  5  years  of   commercial  development  and  deployment. Apache Manifold Modern  enterprise  search  solu+on   at  frac+on  of  the  cost.     No  excuse  to  have  a  search  within   your  organisa+on.  
  • Simple Solutions for Smart Government | Public Sector Show 2014 Apache Stanbol 58 hhp://stanbol.apache.org/ Content Intelligence Enriching  your  contents  with  the  knowledge   from  the  web.  Providing  Seman+c  Search! Authors  create  content  and   digital  assets Automated  aggrega+on,  publishing     and  re-­‐purposing  of  content Automa+c  Seman+c  Enrichment  using   ontology  domain  model  and  Linked  Data 1 2 3 Labs!
  • Simple Solutions for Smart Government | Public Sector Show 2014 Apache Marmotta (incubator) 59 hhp://marmoha.incubator.apache.org/ Linked Data Publishing Publish  your  own  data  from  various  back  end  systems  as  Linked  Open  Data.   Provides  SPARQL  end  point  for  querying  the  data.     Labs!
  • Simple Solutions for Smart Government | Public Sector Show 2014 Simple Solutions for Smart Government 60 Simple Smart in the cloud + on-premise Social Collaborative File Sharing FOI Internal Collaboration Records & Compliance Line of Business Integrations
  • Simple Solutions for Smart Government | Public Sector Show 2014 Simple Solutions for Smart Government 61 Simple Smart in the cloud + on-premise Social Collaborative File Sharing FOI Internal Collaboration Records & Compliance Line of Business Integrations Public Services! Network! Internet! Available today on G-Cloud!
  • Aingaran  Pillai,  CEO,  Zaizi   Email:  ainga@zaizi.com   Twiher:  @apillaiz Simple Solutions for Smart Government | Public Sector Show 2014 Thank You For Listening
 Any Questions? G-­‐Cloud  Zone,  Stand  230