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51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
51123370 aris-sap-solution-manager-how-to-integrate
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  • 1. ARIS & SAP Solution Manager How to« Britta Hilt September 2004 (C) 2004 by IDS Scheer AG. All rights reserved. ARISTM IDSTM YTM© IDS Scheer AG www.ids-scheer.com
  • 2. Agenda Benefits of ARIS and SolMan Integration Organizational Preconditions How do ARIS and SolMan work together? Procedure: ARIS and SolMan Integration Database Landscape & Important Tips in Handling 2© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 3. Agenda Benefits of ARIS and SolMan Integration Organizational Preconditions How do ARIS and SolMan work together? Procedure: ARIS and SolMan Integration Database Landscape & Important Tips in Handling 3© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 4. Benefits of ARIS and SolMan Integration Process oriented implementation of mySAP Business Suite using SAP NetWeaver Company processes are based on preconfigured SAP content (SolMan) i.e. 300 Business Processes for CRM IDS Best Practice models Company process specifications are a guidance through the entire implementation process: business blueprint, configuration, testing, training, going live ± all cross- component Reported out of ARIS possible for training requirements, end user documentation SolMan as platform for the ongoing operation, i.e. monitoring, help desk, « 4© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 5. Agenda Benefits of ARIS and SolMan Integration Organizational Preconditions How do ARIS and SolMan work together? Procedure: ARIS and SolMan Integration Database Landscape Important Tips in Handling 5© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 6. Organizational preconditions 1 responsible role for SolMan Which structure is required to support the implementation project the best way? Based on that, the modelling will be structured in ARIS. Which procedure will be followed as soon as all relevant information is transferred from ARIS into SolMan? User management / access rights / ..? Which documents should be integrated in SolMan, which only in ARIS? Responsibility that all IMG objects and transactions are allocated in SolMan reference structure; is allocation to BC sets also required?... Should non-SAP transactions be available in SolMan? (³entire picture´ of implementation in SolMan; holistic approach for testing) If yes, non-SAP components must be listed in system landscape. « 6© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 7. Organizational preconditions 1 responsible role for ARIS Customizing (method filter / semantic checks / «) User management / access rights / « Modeling conventions Which information is represented in which way? (models / objects / symbols / attributes / relationships) Which checks must be executed by each modeler before releasing their models? Model templates settings ARIS is the leading system for process specification 7© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 8. Agenda Benefits of ARIS and SolMan Integration Organizational Preconditions How do ARIS and SolMan work together? Procedure: ARIS and SolMan Integration Database Landscape Important Tips in Handling 8© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 9. How do ARIS SolMan work together? In ARIS Customer¶s processes are described independent of a software solution (high level) Customer¶s processes are described in detail mapped to ³SAP world´ 9© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 10. How do ARIS SolMan work together? Result Customer¶s process models with all relevant process information, SAP-process steps / manual activities / non-SAP process steps (if relevant) For each SAP process step, a detailed description can be given (ARIS report can generate end user documentation training requirements) For each process step, the involved role is defined (relevant for training requirements) For SAP process step, the SAP transaction can allocated IT landscape (i.e. overview of interfaces), organizational structure, data (if required), « 10© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 11. How do ARIS SolMan work together? In SolMan This structure is transferred into project where further specifications are documented Jump to IMG / transactions / SAP help is realized Basis for configuration, testing, training, going live and ongoing support 11© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 12. Agenda Benefits of ARIS and SolMan Integration Organizational Preconditions How do ARIS and SolMan work together? Procedure: ARIS and SolMan Integration Database Landscape Important Tips in Handling 12© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 13. Procedure Overview Conventions Step 1 ± Configure ARIS Server Clients Step 2 ± Prepare customer database Step 3 ± Set up SolMan project in SolMan ARIS Step 4 ± Document level 1 business model Step 5 ± Structure customer database Step 6 ± Document level 2 overview model Step 7 ± Document level 3 process model Step 8 ± Quality check Step 9 ± Generate SAP Process Step List via ARIS Report Step 10 ± Synchronise ARIS SolMan Step 11 ± Add required information in SolMan 13© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 14. Procedure Overview Conventions Step 1 ± Configure ARIS Server Clients Step 2 ± Prepare customer database Step 3 ± Set up SolMan project in SolMan ARIS Step 4 ± Document level 1 business model Step 5 ± Structure customer database Step 6 ± Document level 2 overview model Step 7 ± Document level 3 process model Step 8 ± Quality check Step 9 ± Generate SAP Process Step List via ARIS Report Step 10 ± Synchronise ARIS SolMan Step 11 ± Add required information in SolMan 14© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 15. Overview Step A Step B Best Reference Company SAP SolMan Practice Model Structure models = Structure L1 L2 SAP APO Components SAP APO Components Process steps SAP APO C om ponents L3 Process steps SNP: P rocess steps Interactive Product View Planning Create Forecasts forecast SNP: Interactive Product View Planning Create Forecasts forecast SNP: Interactive Product View Planning Create Forecasts forecast 15© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 16. Overview 1 2 3 4 5 6 7 8 9 10 11 11 Step 1 ± Configure ARIS Server Clients Step 7 ± Document level 3 process model Step 2 ± Prepare customer database Step 8 ± Quality check Step 3 ± Set up SolMan project in SolMan ARIS Step 9 ± Generate SAP Process Step List via Step 4 ± Document level 1 business model ARIS Report Step 5 ± Structure customer database Step 10 ± Synchronise ARIS - SolMan Step 6 ± Document level 2 overview model Step 11 ± Add required information in SolMan 16© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 17. Procedure Overview Conventions Step 1 ± Configure ARIS Server Clients Step 2 ± Prepare customer database Step 3 ± Set up SolMan project in SolMan ARIS Step 4 ± Document level 1 business model Step 5 ± Structure customer database Step 6 ± Document level 2 overview model Step 7 ± Document level 3 process model Step 8 ± Quality check Step 9 ± Generate SAP Process Step List via ARIS Report Step 10 ± Synchronise ARIS SolMan Step 11 ± Add required information in SolMan 17© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 18. Conventions - General Folder structure It is important for easy orientation that Reference Models (SAP / IDS) and Company Models are strictly saved in 2 individual folders! All models created by ARIS user must be saved in the correct folder. Reuse of reference models Company models use Reference Structure (SAP / IDS) objects (occurrence copy) and have new objects. SAP SolMan object is copied and pasted from SAP SolMan folder structure in company model Company models Added with relevant information, i.e. per process step: role, textual description, transaction code (if relevant) Are transferred into SolMan 18© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 19. Conventions - Level 0 + 1 Level 0 Responsible: ARIS Admin SolMan root model: no attributes required Project object attributes SAP function type: project Assigned to level 1 scenario model Level 1 Model attribute SAP model type: project Released on / by / Release Objects Relevant for SAP Object attributes SAP function type: scenario Colour: white Not relevant for SAP No object attribute required Colour: green Assigned to level 2 scenario models No occurrence copies within models 19© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 20. Conventions - Level 2 Level 2 Responsible: ARIS Admin Model attribute SAP model type: scenario Released on / by / Release Objects Relevant for SAP Object attributes SAP function type: process Colour: white Link to Business Blue Prints (external files) Not relevant for SAP No object attribute required Colour: green Assigned to level 3 process models NO OCCURRENCE COPIES within models (except process interface symbols on level 3) Assigned to level 3 process models 20© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 21. Conventions - Level 3 Level 3 Procedure to get model Copy eEPC template (in libraries) and paste it into correct folder. Legend model name placement available Assign level 2 object to existing level 3 eEPC. Copy level 2 object name (highlight object, F2, copy) Paste level 2 object name into level 3 model name attribute (open level 3 eEPC, F8, double-click in model name attribute, paste, ensure that no line break in the model attribute name.) Delete model If model needs to be deleted, rename it in DEL_ Admin will delete it. 21© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 22. Conventions - Level 3 Level 3 Procedure to get model content Copy paste from Best Practice or SAP SolMan reference models (symbol: green or white) Create new functions if SAP relevant: white symbol if not supported by SAP: green 1 function equals more or less a TA Function attribute SAP Component must be maintained according to text in library model Relevant objects are process event function SAP person interface function type Layout Display print pages in model (view ± options ± model options (global)) Print scaling = 65 % (recommended) Not larger than 2 DIN A 4 (portrait) horizontal: 1 page definitely ( intranet publishing) vertical: 2 pages max recommended 22© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 23. EPC Process Symbol Conventions - Level 3 Symbol Name / Description Colour Start of process / End of process Event Prior to decision merge AND Pink after a decision split Process step Green (non-SAP) Process step White SAP function Must be linked to all functions: role who is Yellow Organizational responsibility executing it. Copy from library model Preceding process / White Following process Application system Must be linked to all non-manual functions Copy from library model! Blue (SAP or non-SAP) Data input / output White (within SAP system) Data input / output White (outside of SAP) Exclusiv Or Exactly 1 of the paths is followed And / Or At least 1 of the paths is followed White And All paths are followed 23© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 24. Conventions - Level 3 Level 3 - Additional Info for each Process Step Who is executing the process step? (Role) Which application system is supporting the process step? Confirm Check SAP R/3 SA54 document Accountant completeness Accountant Enterprise receipt of remittance Which data is required as input or output? Material Material Printmaterial Document Document document Data within Data outside of SAP system SAP system 24© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 25. Conventions - Level 3 Level 3 Process models Model attribute SAP model type: process (for Process Step List eEPC) DO NOT MAINTAIN IF REPORT FOR LIST EEPC IS USED!! Released on / by / Release All SAP functions, attribute SAP function type = process step (or attribute Ready for synchronisation if report for synchronisation, Process Step List eEPC is used later on) No occurences copies in customer models for SAP functions Libraries Move all roles into organisation folder and paste them into ³org chart´ Move all data input / output into data folder and paste them into ³data model´ 25© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 26. Conventions - Level 3 Level 3 Delete / move models Find all models with DEL_ and delete them Move models into folder on request Allocate reused objects into correct folder Find all SAP SolMan objects Best practice model objects used in the company models Move object definition ( assigned FAD) into corresponding company folder (use report Object_AssignedModel_Path.rso, ObjectOccInModel_Path.rsm (with eval filter for SAP functions)) 26© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 27. Procedure Overview Conventions Step 1 ± Configure ARIS Server Clients Step 2 ± Prepare customer database Step 3 ± Set up SolMan project in SolMan ARIS Step 4 ± Document level 1 business model Step 5 ± Structure customer database Step 6 ± Document level 2 overview model Step 7 ± Document level 3 process model Step 8 ± Quality check Step 9 ± Generate SAP Process Step List via ARIS Report Step 10 ± Synchronise ARIS SolMan Step 11 ± Add required information in SolMan 27© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 28. Step 1 ± Configure ARIS Server Clients Create method filter / template (Method filter must have value-chain symbols in eEPC) Define client settings and ensure that they are applied to all client PCs. 28© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 29. Step 2 ± Prepare customer database Reference models SAP SolMan models Run import from SolMan Repository to get all SolMan objects models WITHOUT Project SolMan reference Merge all relevant IDS Best Practice models into database Folder structure: Processes / Libraries / IDS Best Practice models / SAP SolMan models Library models eEPC template with legend for level 2 3 and with correct model attributes SAP components (text according to scenario report run over SAP SolMan scenario DB) organisational chart for roles data model for data objects 29© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 30. Step 3 ± Set up SolMan project in SolMan ARIS Create customer project in SolMan Create a new project in SolMan / Administration Name Title Language = ARIS DB language Select all components versions according to scope Initial transfer from SolMan project into ARIS In ARIS, synchronise in Processes folder Select SolMan project synchronize Create model and copy project object in the new access model (otherwise, reorg would delete project object) Rename empty eEPC assigned to project object in Level 1 Business Model 30© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 31. Step 4 ± Document level 1 business model Empty Level 1 Business Model = eEPC with Value chain symbols Create level 1 business model together with customer Set in scope / out of scope of SAP implementation project according to colour code Maintain legend 31© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 32. Step 5 ± Structure customer database Create folder structure according to level 1 business model Assign level 2 model for each level 1 element in relevant folder; models have no content, only legend DO NOT have the same value chain element occur more than once in company models! (No occurrence copies) Integrate all required access objects in access model, i.e. organisation, data, « assign to library models User / user groups Read / Write access, no delete access Method filter / functional privileges 32© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 33. Step 6 ± Document level 2 overview model Maintain content for level 2 overview model together with customer in assigned level 2 model Set in scope / out of scope of SAP implementation project according to colour code DO NOT have the same value chain element occur more than once in company models! (No occurrence copies) 33© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 34. Step 7 ± Document level 3 process model Use eEPC template and assign, as described in conventions above Reuse SAP / IDS Best Practice reference models and / or create new SAP / non-SAP functions Copy / paste relevant part of reference objects in level 3 eEPC Allocate person type for functions which require user interaction Define data input / output, if required If required: For new SAP function, assign function with FAD and model screen(s) Maintain FAD model attribute: SAP model type: process step In screen, maintain transaction attribute SAP component Use level 2 overview objects as interfaces in level 3 process models; ensure that end event = start event 34© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 35. Step 8 ± Check quality Level 1 2: colour coding; Model / object attributes Level 3 Assignment level 2 object name = level 3 model name Semantic / logical flow / all required information allocated (i.e. roles, ..) Process interfaces from level 2 / start end event / « Libraries updated (objects moved pasted into library models) Model / object attributes maintained (SAP component according to template text, ready for synchronisation, «) Used objects in company folder Run report on used models which outputs all objects and the path where they are saved in Move object from SolMan / IDS Best Practice folder into correct company folder Move assigned FAD with screen into correct company folder SAP ID only existing once in relevant models (run report to check) 35© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 36. Step 9 ± Transfer models into SAP Production database Define settings in Merge, that assignment level is 4 level 1 level 2 level 3 FADs) Select project model (access model) merge into SAP Production Database Reason In the next step, for each relevant level 3 eEPC, an additional list eEPC is generated. This should not be done in the ³real´ database which is also the basis for web publishing. Please note All required attributes (SAP, release) must be maintained before this merge is done. No maintenance of attributes in SAP Production DB! (= Inconsistency among databases!) 36© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 37. Step 10 ± Generate SAP Process Step List via ARIS Report Report is started on project (or scenario / process) object Report drills down: function eEPC (n times) until it finds an eEPC which does not have SAP model type maintained Column eEPCs are not taken into consideration In lowest eEPCs, all functions are selected which are ticked with: Ready for synchronisation = yes Report assigns new eEPC per process object Name: Z_[name of process object] All process steps which are ready for synchronization and do not yet have an SAP ID are copied in new eEPC If process step already occurs somewhere in a process step list, it is not copied anymore decision is taken in which Process Step List the process step should occur SAP process steps only occur once in reference structure In new eEPC, model attribute SAP model type is maintained with Process All objects copied in Process Step list eEPC are maintained with SAP function type: Process step and SAP Component: R3 Enterprise (only possible if only 1 SAP Component in scope!) 37© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 38. Step 10 ± Generate SAP Process Step List via ARIS Report Result in ARIS Each level 2 SAP process is assigned to 2 models: level 3 process and SAP Process Step List eEPC Process Step List eEPC maintained with model attribute: Process Each relevant process step occurs once (!) in the entire reference structure Thus, there are Process Step List eEPCs which do not have all relevant process step for their business process they relate to. For each relevant process step, attributes Process step and SAP component maintained (if only R/3 if R/3!!) Please note Instead of using additional SAP Process Step List eEPCs, it could also be possible to check if SAP relevant functions are used more than once in the entire synchronization structure If they are not, then, the generation of List eEPCs is not required In order to check, run analysis ³model comparism´ on ALL relevant models 38© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 39. Step 10 ± Generate SAP Process Step List via ARIS Report Result in ARIS L1-A L1-B L1-C L2-A1 L2-A2 L2-A3 L2-B1 L2-B2 o r p z o Model name: z_... = Ready for synchronization. Model attribute for SAP model type: process o M = manual process step p . O = occurrence copy of the same process step . r m . Z = new SAP process step (customer-specific) 5 z z . 39 © IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 40. St Synchr ni IS - Sol n Open DB with Entire Method On project object, synchronise ARIS models Assigned level 1 business model eEPC And their assigned level 2 overview model eEPCs And their assigned level 3 SAP process step list eEPCs Result in SolMan after Synchronisation o p o Model name: z_... . Model attribute for SAP model type: process . p m = Ready for synchronization M = manual process step O = occurrence copy of the same process step Z = new SAP process step (customer-specific) 40© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 41. Step 12 ± Add required information in SolMan Blue print details, test cases, « 41© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 42. Agenda Benefits of ARIS and SolMan Integration Organizational Preconditions How do ARIS and SolMan work together? Procedure: ARIS and SolMan Integration Database Landscape Important Tips in Handling 42© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 43. Database landscape Synchronise Development DB Merge ProductionModels are signed off DBAll attributes are maintained (SAP Release) Delete Z_eEPCsGenerate list eEPC Export with evaluation filter 43© IDS Scheer AG ARIS Process Platform www.ids-scheer.com
  • 44. Important tips in handling NEVER EVER use a so-called Ongoing synchronizations Definition copy in ARIS! Before 2nd ± nth update, run Reason: checks If SAP relevant objects are SAP-ID-Report: is SAP ID duplicated via definition copy, unique the attribute SAP ID is also Delta-Report: is there a copied in the new ARIS object. process step occurring in a Then, synchronization is not Process Step List eEPC possible anymore because which is not used in any SAP ID must be unique unique. company process eEPC? If yes, only deactivate in Process Step List eEPC; do not delete it! 44© IDS Scheer AG ARIS Process Platform www.ids-scheer.com

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