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Google part 1



Google introduction webinar presentation developed by Deb Smith, Simpson Community House

Google introduction webinar presentation developed by Deb Smith, Simpson Community House



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    Google part 1 Google part 1 Presentation Transcript

    • Gmail, Docs and Calendar
    • Setting up a Gmail account•Go to http://www.google.com.au to set up a Google Account.(If you already have a Google Account, click on Sign In and enter your accountdetails)•Click on the link to Gmail and click on “Create an Account”Your Google Account gives you access to Gmail and other Google services.
    • •Complete the details to create your account.Fill out the required information & enter the word verification •Accept the conditions to create your account
    • 10 benefits of using Gmail
    • Instead of using folders to organise your mail Gmail has labels allowing youto put your email in more than one location. Below are what Googleconsiders the benefits of labels over folders. There is a useful guide within Gmail on creating and using, editing and deleting labels
    • Gmail is available as an app in both Apple and Android stores so can be accessed from mobile or fixed devices. Gmail also has priority sorting, which sorts emails into important and unread, starred and everything else. It predicts what is important to you through what you read, what you reply to and sorts according. Obviously this facility improves with use. If Gmail gets it wrong you can change the priority with the use of this tab Clicking on it marks it as important.Gmail has a search facility that works the same way as search in Google. Enter akeyword or search terms from the required email, select either search email orlabels and Gmail will list any email with the keyword or search terms highlightedin yellow.
    • Gmail comes with Chat and call facilities. Chat gives you the option ofreal time chat with your contacts and SMS to your contacts mobilenumbers. Voice and video Call facilities are available however the voiceand video chat plug in must be downloaded and installed for this tooperate. The link for the voice and video plug in download is http://www.google.com/chat/video The best thing about Gmail is that it is free and comes with plenty of space.
    • Using Google DocumentsWith Google documents, you can easily create, share, and edit documents online.Here are a few specific things you can do:•Upload Microsoft Word, Open Office, RTF, HTML or plain text documents, createdocuments from scratch, and download your online ones.•Edit documents online simultaneously with anyone you choose, and invite others toview them.•Keep track of who made changes to a document and when, and roll back to anyversion.•Publish documents online to the world, as webpages or post documents to your blog.•Email your documents out as attachments.Creating and saving a documentTo create a new document, go to your Docs list, click the New drop-down menu, andselect Document.
    • As youre working on your document, click the Save button in the top rightcorner of the document, enter a name for the document in the window thatappears, and click OK. Then, youll see your document in your Docs list.If youd like to save and close a document, click the Save & close button.To save a local copy of a document, you can download it to your computer.To do this, open your document, click the File menu and point your mouseto the Download file as option. Youll see these file types:HTML, RTF, Word, Open Office, PDF, and plain text. Select a file type andclick OK in the browser window that appears.Uploading a documentYou can upload existing documents to Google documents at any time.Heres how:Click the Upload button at the top of the sidebar in your Docs list page.Click Browse and select the document.Click Open.Click Upload File. The uploaded file appears in your Docs list.Sharing your documentNow that youve created your Google document, you can share it with yourfriends, family, or co-workers. You can do this from your Docs list or directlyfrom the document.
    • Sharing from the Docs list:•From the Docs list, select the checkbox next to the document you want to shareand click the Share button.•Enter the email addresses of the people youd like to add.•Select as Collaborators or as Viewers from the drop-down list.•Add a message and click Send Invitation (this is optional).Sharing directly from a document:•Click Share > Share with others.•Select as collaborators if you want to allow them make changes to yourdocument, or as viewers, if you want them to only view it.•Enter the email addresses or mailing lists that youd like to add.•Add a message and click Invite collaborators. Then you can send an invitation(this is optional), or to skip sending an invitation, click Add without sendinginvitation. Your collaborators and viewers will still be able to access thespreadsheet from their Docs lists, but they wont receive an emailinvitation.
    • •When working with spreadsheets in Google Docs there is a facility calledForms which allows for the gathering of information from any sized group intoone online spreadsheet. To view a short video on Google Docs Forms pastethe following link http://www.youtube.com/watch?v=IzgaUOW6GIsThanks