How to Write an Abstract

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How to Write an Abstract

  1. 1. How to Write an Abstract: Abstract Submission & Poster Presentation  http://medicalabstract.com
  2. 2. Why Writing is Important <ul><li>Francis Bacon once said, “reading maketh a full man; conference a ready man; but writing an exact man” </li></ul>
  3. 3. Why bother to write well? <ul><li>To communicate your work well </li></ul>
  4. 4. Reasons for Not Writing <ul><li>Difficulty knowing where to start </li></ul><ul><li>Not knowing how to start </li></ul><ul><li>Anxiety about writing skills </li></ul><ul><li>Lack of confidence </li></ul>
  5. 5. Objectives <ul><li>Attendees will learn </li></ul><ul><ul><ul><li>Basic information about various types of publications </li></ul></ul></ul><ul><ul><ul><li>How to write abstract </li></ul></ul></ul><ul><ul><ul><li>Submission of Abstract </li></ul></ul></ul><ul><ul><ul><li>Some Writing Tips </li></ul></ul></ul>
  6. 6. What is an Abstract <ul><li>An abstract is a very concise statement of the major elements of your research project. It states the purpose, methods, and findings of your research project. </li></ul><ul><li>An abstract is a condensed version of a full scientific paper. </li></ul>
  7. 7. Identify Your Topic <ul><li>First thing is to identify what are you planning to write </li></ul><ul><ul><ul><li>Clinical Vignette Abstract </li></ul></ul></ul><ul><ul><ul><li>Case report </li></ul></ul></ul><ul><ul><ul><li>Case series </li></ul></ul></ul><ul><ul><ul><li>Research </li></ul></ul></ul><ul><li>Do a background Research </li></ul>
  8. 8. Background Research <ul><li>Search engines such as </li></ul><ul><li>PubMed or MEDLINE </li></ul><ul><li>MD Consult </li></ul><ul><li>Major Database listing available at UT Library website </li></ul><ul><li>http://library.utmem.edu/eresources/category/databases-major </li></ul>
  9. 9. Four C's of Abstract Writing <ul><li>Complete — it covers the major parts of the project/case </li></ul><ul><li>Concise — it contains no excess wordiness or unnecessary information. </li></ul><ul><li>Clear — it is readable, well organized, and not too jargon-laden. </li></ul><ul><li>Cohesive — it flows smoothly between the parts. </li></ul>
  10. 10. How to Pick a Case Report <ul><li>Consider presenting a case </li></ul><ul><li>- increases awareness of a condition </li></ul><ul><li>- unusual presentation of a relatively common condition </li></ul><ul><li>-suggests the proper diagnostic strategy </li></ul><ul><li>- unusual complication of a disease and its management </li></ul><ul><li>-about the message or lesson that the case can deliver </li></ul>
  11. 11. Format of Case Report <ul><li>Where are you submitting abstract </li></ul><ul><li>For the ACP, the rules are available on the electronic abstracts portal </li></ul><ul><li>( http://www.acponline.org/srf/abstracts/guide.htm ) </li></ul><ul><li>Check the details for the forum/meeting you planning to submit </li></ul>
  12. 12. Clinical Vignette (Case Report) Abstract <ul><li>Title and Author Information </li></ul><ul><li>Introduction </li></ul><ul><li>Case Description </li></ul><ul><li>Discussion </li></ul>
  13. 13. Title and Author Information <ul><li>Create a winning title </li></ul><ul><ul><ul><li>Should be convincing </li></ul></ul></ul><ul><ul><ul><li>Appealing </li></ul></ul></ul><ul><li>Format for the title </li></ul><ul><li>Following the title, the names of all authors and their institutional affiliations are listed </li></ul>
  14. 14. Southern Society Meeting <ul><li>GRANULAR CELL TUMOR OF ESOPHAGUS: A CASE SERIES </li></ul><ul><li>S Narra MD , M K Ismail MD </li></ul><ul><li>University of Tennesee, Memphis and </li></ul><ul><li>VA Medical Center Memphis, Tennessee </li></ul>
  15. 15. ACP Meeting <ul><li>Ergotism Masquerading as Arteritis </li></ul><ul><li>Amy Tarnower, Associate, Department of Medicine, Michigan State University, East Lansing MI . </li></ul>
  16. 16. Introduction <ul><li>The introduction should provide the subject, purpose, and merit of the case report. </li></ul><ul><li>Present background information </li></ul><ul><li>Focused comprehensive literature review that corroborates the author’s claims: prevalence, mortality, &quot;100,000 people each year die of…&quot; </li></ul><ul><li>“ Fulminant hepatic failure is a rare presentation of Wilson’s disease, which if unrecognized carries a high mortality rate without liver transplantation.” </li></ul>
  17. 17. Case Description <ul><li>Describe in sequence </li></ul><ul><ul><ul><li>the history </li></ul></ul></ul><ul><ul><ul><li>physical examination </li></ul></ul></ul><ul><ul><ul><li>investigative studies </li></ul></ul></ul><ul><ul><ul><li>the patient's progress and outcome </li></ul></ul></ul>
  18. 18. Discussion <ul><li>The discussion should evaluate the patient case for </li></ul><ul><ul><ul><li>accuracy, validity, and uniqueness </li></ul></ul></ul><ul><ul><ul><li>compare and contrast the case report </li></ul></ul></ul><ul><li>with the published literature </li></ul><ul><ul><ul><li>why decisions were made and extract the lesson from the case </li></ul></ul></ul>
  19. 19. Research Abstract <ul><li>Suggested format </li></ul><ul><ul><ul><li>Title and Author Information </li></ul></ul></ul><ul><ul><ul><li>Introduction </li></ul></ul></ul><ul><ul><ul><li>Methods </li></ul></ul></ul><ul><ul><ul><li>Results </li></ul></ul></ul><ul><ul><ul><li>Conclusions </li></ul></ul></ul>
  20. 20. Before Finalizing <ul><li>Get help from a mentor </li></ul><ul><li>Make revisions based upon the feedback </li></ul><ul><li>Have others read your draft in order to check for technical errors, such as spelling and grammar mistakes </li></ul>
  21. 21. Prior to Submission <ul><li>Check Yourself did you : </li></ul><ul><li>Follow the instructions!!!! </li></ul><ul><li>Include headings exactly as stated in the instructions/template? </li></ul><ul><li>Use short, clear sentences; one idea per sentence? </li></ul><ul><li>Limit your abstract to the word count/character count requirement? </li></ul><ul><li>Edit, edit, edit </li></ul><ul><li>Check grammar, syntax and punctuation </li></ul>
  22. 22. ACP Clinical Vignette Abstract Checklist <ul><li>Due date for abstract is ____________. </li></ul><ul><li>Number of copies needed ____________. </li></ul><ul><li>Presenting author is listed as first author. </li></ul><ul><li>Presenting author meets eligibility requirements for the meeting. </li></ul><ul><li>Author affiliations are listed. </li></ul><ul><li>Abstract clearly organized into Introduction, Case Description, and Discussion. </li></ul><ul><li>The “lesson” of the case is presented clearly and concisely. </li></ul><ul><li>Completed abstract meets word- limit requirements or fits into formatting box. </li></ul><ul><li>Abstract printed with correct font size and style (if stipulated). </li></ul><ul><li>Others have reviewed abstract for content, style, grammar, and spelling. </li></ul><ul><li>Mail abstract to: </li></ul><ul><li>Electronic submission </li></ul>
  23. 23. You Did It! Submit Your Abstract <ul><li>Submit your abstract on or before any relevant deadline </li></ul><ul><li>Mostly online/check on paper submission </li></ul><ul><li>Payment may be needed for some Abstract Submission </li></ul>
  24. 24. Poster Presentation <ul><li>Once accepted begin preparation early </li></ul><ul><li>Review with mentor </li></ul><ul><li>Add References appropriately </li></ul><ul><li>Submit stuff for printing Abstract for display: check on mounting </li></ul><ul><li>Take care of meeting registration, stay and travel arrangement </li></ul>
  25. 25. Forums for Presentation <ul><li>ACP Meeting </li></ul><ul><li>Southern Society Meeting (SSCI) </li></ul><ul><li>Specialty Meetings </li></ul><ul><ul><ul><li>American College of Gastroenterology Meeting </li></ul></ul></ul>
  26. 26. Not the End of Work <ul><li>Poster presentation: Not the end of work </li></ul><ul><li>Intermediate stage in a yet unfinished </li></ul><ul><li>project </li></ul><ul><li>Plan to write full manuscript ASAP </li></ul><ul><ul><ul><li>Choose Proper Journal for the case report </li></ul></ul></ul><ul><ul><ul><li>Read and follow the “Guidelines for Authors” of the target journal. </li></ul></ul></ul><ul><ul><ul><li>Set Goals </li></ul></ul></ul><ul><ul><ul><li>Set Deadlines for yourself </li></ul></ul></ul><ul><ul><ul><li>Shoot for the Moon </li></ul></ul></ul>
  27. 27. Why Abstracts Not Accepted <ul><li>Most common deficiencies encountered (in order of frequency): </li></ul><ul><li>Poor presentation </li></ul><ul><li>Weak discussion </li></ul><ul><li>Lack of originality </li></ul><ul><li>Poor methods </li></ul><ul><li>Inappropriate statistical analysis </li></ul><ul><li>Inadequate results </li></ul>
  28. 28. How to Improve <ul><li>Writing is an art, you can learn </li></ul><ul><li>Read published manuscript and abstract carefully in major journals and focus on detail </li></ul><ul><li>Practice; practice; practice </li></ul><ul><li>Get help from your mentors and colleagues </li></ul><ul><li>Attend classes in writing skills/read books </li></ul>
  29. 29. Some Writing Tips <ul><li>Active voice is preferable to passive voice </li></ul><ul><ul><ul><li>“ We studied 15 patients with ARDS.” is much better than “Fifteen patients with ARDS were studied.” </li></ul></ul></ul><ul><li>Always use the full term before you refer to it by acronym [for example, Orthotopic Liver Transplantation (OLT)] </li></ul><ul><li>Write only one thought per sentence . </li></ul><ul><li>Eliminate unnecessary words </li></ul><ul><li>Ensure that verb tenses are consistent and correct </li></ul>
  30. 30. Closing Thoughts <ul><li>Scholarly activities and Publications are a required part of residency training </li></ul><ul><li>Very Important for residents pursuing academic career </li></ul><ul><li>Important for academic advancement </li></ul><ul><li>Faraday once said, “Work; finish; publish” </li></ul>

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